https://www.broad-town.co.uk RSS feeds for Broad Town Village 60 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/2541/Instructions-for-joining-the-Parish-Council-Meeting-ZOOM-call-on-the-13th-July-2020#Comments 0 https://www.broad-town.co.uk/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=323&ModuleID=865&ArticleID=2541 https://www.broad-town.co.uk:443/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=2541&PortalID=0&TabID=323 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/2541/Instructions-for-joining-the-Parish-Council-Meeting-ZOOM-call-on-the-13th-July-2020 Topic: Broad Town PC Meeting Time: Jul 13, 2020 18:30 London   Join Zoom Meeting https://us02web.zoom.us/j/89900877103?pwd=ZnFlUHhBTkxJRW9VSGRHK0VORklFQT09     Meeting ID: 899 0087 7103 Password: 629416 One tap mobile +442034815237,,89900877103#,,,,0#,,629416# United Kingdom +442034815240,,89900877103#,,,,0#,,629416# United Kingdom   Dial by your location         +44 203 481 5237 United Kingdom         +44 203 481 5240 United Kingdom         +44 203 901 7895 United Kingdom         +44 131 460 1196 United Kingdom         +44 203 051 2874 United Kingdom Meeting ID: 899 0087 7103 Password: 629416 Find your local number: https://us02web.zoom.us/u/k5r63UljH Cllr Joyce Mon, 06 Jul 2020 13:44:00 GMT f1397696-738c-4295-afcd-943feb885714:2541 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/2540/Agenda-and-Supporting-Papers-for-the-Parish-Council-meeting-on-the-13th-July-2020#Comments 0 https://www.broad-town.co.uk/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=323&ModuleID=865&ArticleID=2540 https://www.broad-town.co.uk:443/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=2540&PortalID=0&TabID=323 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/2540/Agenda-and-Supporting-Papers-for-the-Parish-Council-meeting-on-the-13th-July-2020 BROAD TOWN      PARISH COUNCIL Parish Council Meeting – Monday 13th July 2020 Members of the public are invited to join the meeting using the following link:   Join Zoom Meeting: https://us02web.zoom.us/j/89900877103?pwd=ZnFlUHhBTkxJRW9VSGRHK0VORklFQT09 Meeting ID: 899 0087 7103 Password: 629416 To join the meeting by telephone call 020 3966 3809. Find your local number: https://us02web.zoom.us/u/kdjNisghvP Instructions on joining the meeting and using Zoom can be found at https://zoom.us/  Please contact the Parish Clerk if you need assistance to join the meeting. PUBLIC PARTICIPATION A G E N D A 1.    APOLOGIES To receive apologies for absence. 2.    DECLARATIONS OF INTEREST In accordance with the Parish Council’s Code of Conduct, all Members are required to declare any disclosable pecuniary interests or other registrable interests which have not already been declared in the Council’s Register of Interests.  Members may however, also decide, in the interests of clarity and transparency, to declare at this point in the meeting, any such disclosable pecuniary interests which they have already declared in the Register, as well as any other registerable interests. 3.    MINUTES     To confirm as a true record the minutes of the Parish Council Meeting held on Monday 8th June 2020.  4.    PLANNING  4.1    PLANNING APPLICATIONS RECEIVED  Application Number    Applicant    Location of Development    Description of Development 20/04320/FUL     Mr and Mrs C Young    Merlins Gate Farm Broad Town Road Broad Town SN4 7RB     Proposed change of use of barn to storage of classic cars, partial demolition of a second building to facilitate improvements to existing vehicle access. Consultee comments until:  14.07.20 20/04561/FUL    Mr and Mrs W.A.D Greer    8 Thornhill Royal Wootton Bassett Swindon SN4 7RX     Proposed single storey front and rear extensions. Comments invited until:  15.07.20 20/04483/FUL    Ed Oliver    Springfield Villa Broadtown Hill Broad Town Swindon Wiltshire SN4 7RU     Demolition of existing garage and store and rebuild new unit to be ancillary residential accommodation/holiday let. Change of use of land to residential. (Resubmission with slight changes to the previously approved scheme 18/01921/FUL). Comments invited until: 22.07.20 20/05216/FUL    Mr P Webb    19 Thornhill Royal Wootton Bassett Swindon Wiltshire SN4 7RX     Single storey rear extension. Comments invited until: 31.07.20 4.2    PLANNING APPLICATIONS DETERMINED Application Number    Location of development    Description of development    Decision 20/03760/DEM    Jasmine Cottage 16 Thornhill  Swindon Wiltshire SN4 7RX     Demolition of Garage    Prior approval required All planning documents and decisions can be viewed at: https://planning.wiltshire.gov.uk/Northgate/PlanningExplorer/Home.aspx 5.    NEW PREMISES LICENCE APPLICATION – 29 BROAD TOWN ROAD, BROAD TOWN To note the licence application circulated with the agenda.  Any representations against/for the application must be received no later than 20th July 2020. 6.     SPEEDING IN NORTH BROAD TOWN To note and discuss the correspondence received from a resident regarding speeding and traffic incidents in the north of the Broad Town. 7.    REDHILLS PLAY AREA REOPENING In accordance with government advice the play area has been reopened.  The updated risk assessment is circulated with the agenda, advice posters are on display and the inspection checklist has been completed.  A quote for repair of the play board is being sought.  Members are requested to review the cleaning and fence maintenance issues arising from the inspection checklist. 8.    RISK ASSESSMENT Members are requested to review the risk assessment regarding the update made in August 2019 under ‘council records-paper’.  A full review of the risk assessment will be completed in October 2020.   9.    WEBSITE  The website is now live at https://www.broadtownparishcouncil.org.uk/ 9.1    WEBSITE PUBLICATION SCHEME Members are requested to review and adopt the publication scheme. https://www.broadtownparishcouncil.org.uk/parish-council/transparency-code/ 9.2    WEBSITE ACCESSIBILITY STATEMENT Members are requested to review and adopt the accessibility statement. https://www.broadtownparishcouncil.org.uk/parish-council/accessibility-statement/ 10.     BANK BALANCES AND BANK RECONCILIATION at 30.06.2020 Balances: Treasurers Account         £11342.85      Capital Projects Account         £3248.28  Community Fund              £ 8549.51 Bank reconciliation: Treasurers Account        £11342.85 Less unpresented cheques    £Nil Cashbook Balance        £11342.85 11    PAYMENTS FOR APPROVAL 11.1    CLERK SALARY AND EXPENSES 6th APRIL TO 6th JULY 2020  Members are requested to approve the salary and expenses payment of £975.78 to the Parish Clerk for the above period including expenses of £83.40 for the 10 year domain name purchase. 11.2    BROAD TOWN VILLAGE HALL HIRE COSTS Members are requested to approve the payment of £437.78 to the village hall for hire costs. 11.3    SUPREME CONTRACT SERVICES GROUNDS MAINTENANCE MAR/APR/MAY 2020 Members are requested to approve the payment of £781.20 (Inc. VAT) for grounds maintenance services. 11.4    REIMBURSEMENT TO CLLR JOYCE – ZOOM SUBSCRIPTION JULY 2020 Members are requested to approve the reimbursement payment of £14.39 (Inc. VAT) to Councillor Joyce for the July Zoom subscription. 12.     FINANCIAL REGULATIONS 2020-21 For adoption by resolution of the Council.  13.     WILTS AIR AMBULANCE RECYCLING BIN The Parish Council has been approached by Wiltshire Air Ambulance Charity regarding the siting of a 5ftx5ft clothing bank at the village hall.  Members are requested to discuss whether the village hall would be a suitable location. 14.     BRIEFING NOTE 20-20 – FIVE YEAR HOUSING LAND SUPPLY To note the correspondence from Wiltshire Council. 15.    BRIEFING NOTE 20-23 – CONSULTATION ON LIBRARIES REOPENING SAFELY To note the correspondence from Wiltshire Council. 17.    BRIEFING NOTE 20-24 – ANNUAL CANVAS 2020 To note the correspondence from Wiltshire Council. 18.     RECOMMENCEMENT OF FACE TO FACE PARISH COUNCIL MEETINGS – COVID-19 The advice from NALC on safely holding council meetings has been circulated.  Members are requested to review the advice in relation to Broad Town Parish Council. 19.    EXCHANGE OF INFORMATION Please note no decisions can be made on these items.  Anything raised which requires a decision of the council will be included as an agenda item at the next Parish Council meeting. Cllr Joyce Mon, 06 Jul 2020 13:36:00 GMT f1397696-738c-4295-afcd-943feb885714:2540 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/2539/COVID-19-UPDATE-Thursday-2nd-July-2020-on-behalf-of-Cllr-Whitehead#Comments 0 https://www.broad-town.co.uk/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=323&ModuleID=865&ArticleID=2539 https://www.broad-town.co.uk:443/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=2539&PortalID=0&TabID=323 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/2539/COVID-19-UPDATE-Thursday-2nd-July-2020-on-behalf-of-Cllr-Whitehead COVID-19 UPDATE – Thursday 2 July 2020   Good morning   Please find below the latest update.   Chief Executive appointment   Terence Herbert has now been appointed as the Chief Executive of Wiltshire Council.   This follows a period of consultation on a proposed change to the Tier 1 structure at the council which sees a reduction from two Chief Executive Officers to a single Chief Executive leading the council.   Members of the Officer Appointments Committee panel approved Terence’s appointment when they met on 26 June. They also approved an application for voluntary redundancy from Alistair Cunningham.    Terence has now taken up his role and will be working with myself and cabinet to shape the organisation moving forwards and lead the recovery from the COVID-19 pandemic.    Changes to Cabinet and Portfolio Holders   I have made changes to the council’s Cabinet and Portfolio Holders to align with the recovery structure now being put in place within Wiltshire Council following COVID-19.   The changes, which came in from yesterday (1 July), will see Cllr Allison Bucknell step down from her Cabinet position and take up a new Portfolio Holder role for Communities, Arts, Heritage and Tourism. This will reduce the number of Cabinet members from nine to eight, and the number of Portfolio Holders has also been reduced from 14 to 10.   You can view the changes on our website http://www.wiltshire.gov.uk/news/articles/cabinet-changes   I thank everyone for their hard work in their roles.   Council dismisses lockdown suggestions   We have dismissed suggestions the county could be one of the next locations in the country to go into lockdown.   Media reports this week had stated there had been a recent weekly increase of new cases in the county of 300%. However this actually equates to an increase from one to four new cases.   Since the start of the pandemic until 26 June there has been 550 confirmed COVID-19 cases in the Wiltshire Council area, still comparatively low nationally, and the South West remains the lowest ranked region for cases. Wiltshire Council also has the sixth lowest rate of cases per 100,000 resident population with 110.4 cases per 100,000. This data is taken from the Public Health Coronavirus Case website https://coronavirus.data.gov.uk/#category=utlas&map=rate   We have now published our Local Outbreak Management Plan which will build on local expertise and effective health protection processes that are already in place and outlines how the council and partners will positively engage with the public so they’re fully aware and supportive of the crucial part they have to play in the process.    The government has identified seven themes that are deemed essential to plans to manage an outbreak effectively. They are:   Care homes and schools Identify high risk settings, communities and places Local testing capacity Contact tracing Data integration Vulnerable people Governance   We will work with the government to support test and trace services in local communities, taking a place-based approach to containing the spread of the infection as much as possible.   Effective governance will also play a critical part of the process. A Wiltshire Outbreak Engagement Board will be set up imminently, chaired by myself, and this will ensure that local residents and other stakeholders in the public, private and third sectors all understand and support the need to comply with the rules and principles designed to prevent viral transmission. Today (1 July) Kate Blackburn Interim Director for Public Health at Wiltshire Council, said "Following our update yesterday (30 June 2020) about media reports suggesting there was the potential for a local lockdown in Wiltshire I wanted to respond to some queries we've had about pillar 2 testing results. We do have access to these results locally and have been using them in all of our local planning. "Please be reassured that even including pillar 2 confirmed test results the  number of confirmed cases in Wiltshire remains extremely low. On a daily basis we review a number of different reports and data with our Public Health England colleagues.  Should there be any issues there are alert systems in place. "The most important thing we can do as a community at the moment is to stick to the national guidance around social distancing and maintain good hand hygiene. "I would like to thank you for your continued support at this time." You can read more about testing on GOV.UK. You can see a video version of Kate's statement on our YouTube channel.  Public urged to act responsibly ahead of pubs reopening We have joined forces with Wiltshire Police to remind residents to play their part and act responsibly when pubs reopen this weekend. At the end of June, Prime Minister Boris Johnson announced that pubs, restaurants, and hotels could reopen from 4 July.Several other businesses will also be allowed to reopen, such as barbers, hair salons and cinemas. Whilst this is a positive step forward in revitalising the economy and showing that Wiltshire is open for business, it is important the public continue to take extra precautions to stop coronavirus from spreading and ensure they act responsibly at this time as anti-social behaviour will not be tolerated. As the licensing authority we have an important role in ensuring pubs and restaurants are opening with the right conditions in place and adhering to social distancing guidelines. To help with the reopening, the government will also relax the two metre social distancing rule, replacing it with ‘one metre plus’ in situations where keeping two metres apart is not possible. This means people can maintain one metre apart, as long as other measures are put in place to limit the transmission of the virus. These include wearing a face mask or covering, installing plastic screens, and providing extra handwashing facilities. Government guidance update – shielding programme The government has updated its guidance for people who are shielding, taking into account that COVID-19 infection rates have decreased significantly over the last few weeks. This guidance remains advisory. From Friday 6 July: People who are shielding no longer need to observe social distancing with other members of their household. People who are shielding will be able to meet outdoors in groups of up to six people they do not live with, while maintaining social distancing. People who are shielding can create a ‘support bubble’ with one other household.  All those in a support bubble will be able to spend time together inside each other’s homes, including overnight, without needing to socially distance. From Saturday 1 August, the government is advising people to adopt strict social distancing rather than full shielding measures. Strict social distancing means people may wish to go out to more places and see more people but they should take particular care to minimise contact with others outside of their household or support bubble. From 1 August: Those shielding can visit shops, places of worship and outdoor spaces. People shielding will be able to return to work if they cannot work at home as long as the business is COVID-safe. Children who are clinically extremely vulnerable can return to their education settings if they are eligible and in line with their peers. More detailed guidance will be provided as the changes in advice come into effect on 6 July and 1 August. Those in receipt of central government provided food boxes and medicine deliveries will continue to receive this support until the end of July if required.  Anyone requiring this assistance should register online or call 0800 028 8327 before 17 July. Wellbeing Hub update   The council has changed the opening times of the Wiltshire Wellbeing Hub to reflect a reduction in emails and calls to its hotline.   The hub will now operate from 9-5pm Monday to Friday and will be closed at weekends. Outside of these hours, the emergency duty service will be in place as usual.    People can make contact with the hub via email at wellbeinghub@wiltshire.gov.uk or by calling 0300 003 4576.    Business Update – Local Discretionary Grant   The application window for the Local Discretionary Grant closed at 5.00pm on Monday 22 June.   The council received 736 applications and has sent out its first grants totalling circa £1 million to local businesses with further grants being issued this week.   Highways update   The council has received confirmation of £227,000 funding from the Department for Transport (DfT) to progress the first five road reallocation schemes in the county. The five schemes, in Salisbury, Bradford on Avon, Purton, Trowbridge, and Chippenham, are based on existing bus routes and will link the city and town centres with homes and places of work to make it easier and safer for pedestrians and cyclists to access shops, businesses and places of work without driving or using public transport. Full details of the five projects are as follows: 1. Salisbury cycleways to link Harnham to the city centre, allowing cyclists easy access to the city. The scheme will see one southbound lane on Brown Street turned into a cycleway and the removal of on-street parking on Exeter Street to create a cycleway on the street while maintaining two-way traffic. 2. A segregated cycleway and footway on the B3108 between Winsley and Bradford on Avon, allowing easy access between the two, and giving cyclists the option of a traffic-free ride from Winsley, into Bradford on Avon and then on to Bath along the Kennet and Avon Canal. 3. On the A420 in Chippenham, a segregated cycleway linking Bumpers Farm to the town centre, giving cyclists easy access to the centre of the town. 4. The removal of through traffic on Hook Street in Purton, which runs parallel with the A3102 between Royal Wootton Bassett and Swindon. This will install a 3.5km route for cyclists and walkers, linking Purton with Swindon's Lydiard Park. 5. A segregated cycleway on the A361 Hilperton Road in Trowbridge, from near the fire station into advisory cycle lanes from Stancomb Avenue to Hilperton Road roundabout, of more than 1km in total. Work is due to start in the next four weeks on these schemes, and the council will have more to announce on the next round of funding, and other major cycling and walking projects, soon. Re-opening of children’s play areas operated by Wiltshire Council   Following the Prime Minister’s announcement on 23 June regarding the reduction of restrictions to public movement, the council will be reopening the 59 play areas it operates from 4 July.   The council will be erecting signage onsite to advise the public of social distancing, hygiene and safety rules and will be monitoring use of play areas when they reopen. Council officers may re-close any play area where it is considered not possible to minimise the risk of COVID-19  infection and will respond to further guidance issued by the government in respect of their use.   For all town and parish council’s looking at the reopening of play areas, please find links to the governments’ updated guidance on managing playgrounds and outdoor gyms and safety in outdoor spaces. to assist in your own decision making.   Library service update The council is seeking the views of residents and library users to help with its planning for reopening library services safely in the county during the COVID-19 pandemic. During this challenging time the council has to manage its resources carefully and has put forward three possible options for how the service might operate during the COVID-19 pandemic. People are also being encouraged to provide their own ideas to help the council deliver the most appropriate service in the circumstances and within the council's current resources. The possible options take into account COVID-19 guidelines and social distancing measures and the resources available – meaning that there will be a partial and phased reopening of library services. The possible options being considered include: Option 1 An order and collect service. This involves customers contacting the library service by email/phone to request books or other materials that they wish to borrow. This might include specific authors or topics such as crime or autobiographies. These would then be collected in person from a library. This would operate from 10 August at some main library hubs in Wiltshire, and in each of the 18 community areas across the county by the end of September. This means that 20 libraries could potentially be open by the end of September, subject to staff and finances being available. Option 2  An order and collect service with bookable computer access. The order and collect service as detailed above and the ability to pre-book a computer session for those without access to the internet. This would operate from 10 August at some main library hubs in Wiltshire and in each community area across the county by the end of September. Option 3 A socially distanced service offering the public some access to browse stock and use computers. This would operate in up to six libraries from the end of August and a maximum of a further four, subject to staff capacity and social distancing requirements. A four-week public consultation is now underway. Hard copies will be made available at County Hall, Trowbridge; Monkton Park, Chippenham; and Bourne Hill, Salisbury. The consultation closes on 26 July 2020. Following analysis of the feedback received, the favoured option will likely be introduced initially for a six-month period from 10 August. Monthly reviews will also be carried out to assess how the impact of COVID-19 is changing, the financial impact of operating, lessons learnt and the opportunities for change. In the meantime, the council’s libraries service has a range of online resources for Wiltshire residents. They can be found at http://www.wiltshire.gov.uk/libraries-online-resources.   New affordable homes at Porton   The council has agreed a partnership with developer Cavendish and Gloucester Properties to build six new affordable council houses at the Chalk House development in Porton.   The affordable homes, which will be ready in the late autumn, represent a significant investment, which will be funded from the rents charged on the new homes and income to be received through the shared ownership sales.   The development will consist of two two-bedroom shared ownership houses, which will be available for purchase, with the remaining properties – three two-bedroom houses and one three-bedroom property – offered as affordable rents. Each of the homes are being built to a high standard with a modern specification, and the properties will be advertised via Homes4Wiltshire around six weeks prior to their completion.   The council is committed to building or acquiring 1,000 affordable homes throughout Wiltshire over the next 10 years, and this development will go towards meeting some of this target in the south of the county.     Dorset and Wiltshire Fire and Rescue service   Dorset and Wiltshire Fire and Rescue Service has produced a short video which summarises some of the major incidents they have attended and the good work being achieved across all of its departments.   This is produced quarterly and is made publicly available on the Service’s YouTube channel. The link to the latest video is here: https://youtu.be/rIegTTKFSI8   We hope you will find this informative in summarising some of the wide-ranging work carried out by your fire and rescue service.  We also hope that it will be useful if you wish to share the video as part of your communications and engagement with your communities.   Chippenham Minor Injury Unit to re-open for booked appointments   The Minor Injury Unit (MIU) at Chippenham Community Hospital will start to receive referrals from NHS 111 from Monday 6 July 2020. Chippenham MIU will have appointments available from Monday – Friday 10am – 6pm for patients who have rung NHS 111 and are referred to be seen in the MIU. Chippenham MIU closed in April after a decline in the number of patients attending since the start of the COVID-19 crisis. Staff employed at the units were redeployed to help look after patients across the local health and care system. The MIU will not be open to ‘walk in’ patients and there will be no x-ray facility on site. This temporary change in service has been designed to maintain the safety of patients and staff. Patients will not be able to directly book an appointment. NHS 111 will continue to triage all appointments and if a patient meets the criteria they will be referred to the unit and a member of staff will call them back to arrange an appointment. Anyone with a life threatening condition should call 999.   Anyone with COVID-19 symptoms should not attend any medical setting unless explicitly directed to do so by the NHS 111 service or a 999 call operator.   Minor Injury Units offer a facility for treating injuries that are not serious, such as sprains and strains; minor burns and scalds, wound infections, insect and animal bites, and minor injuries to the eye, head. They are not specifically equipped to treat more serious conditions.     Regards,   Cllr Philip Whitehead   Cllr Joyce Thu, 02 Jul 2020 17:48:00 GMT f1397696-738c-4295-afcd-943feb885714:2539 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/2538/COVID-19-UPDATE-Wednesday-24th-June-2020-on-behalf-of-Cllr-Whitehead#Comments 0 https://www.broad-town.co.uk/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=323&ModuleID=865&ArticleID=2538 https://www.broad-town.co.uk:443/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=2538&PortalID=0&TabID=323 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/2538/COVID-19-UPDATE-Wednesday-24th-June-2020-on-behalf-of-Cllr-Whitehead COVID-19 UPDATE  – Wednesday 24 June 2020   Good evening   Please find below the latest update on COVID-19 and other council matters:   If you haven’t already done so, please sign up to receive our digital newsletters. You can sign up using either your Wiltshire Council or your personal email address.   To Sign up     Opening certain businesses and venues from 4 July   The Prime Minister confirmed yesterday that all businesses and venues can re-open from 4 July 2020, except for the following:   Nightclubs Casinos Bowling alleys and indoor skating rinks Indoor play areas including soft-play Spas Nail bars, beauty salons and tanning salons Massage, tattoo and piercing parlours Indoor fitness and dance studios, and indoor gyms and sports venues/facilities Swimming pools including water parks Exhibition or conference centres must remain closed for events such as exhibitions or conferences, other than for those who work for the business who run the venue   Cafes, restaurants and shops that are self-contained and can be accessed from the outside, will still be permitted to open. To support the NHS Test and Trace, businesses are being asked to keep a temporary record of their customers and visitors for 21 days. Many businesses will have a booking system but for those who do not have such facilities, the government will soon be issuing details of a system they can use that complies with data protection legislation.   Local authority administered grant schemes As of Friday 19 June 2020, we issued £86.37 million to 7,221 local businesses. This has supported 5,301 businesses with Small Business Grants totalling £53 million and a further 1,920 businesses in the retail, hospitality and leisure sectors with grants totalling £33.36 million. Of the 1,920 businesses in the retail, hospitality and leisure sectors, 944 local businesses received a £25,000 grant and 976 businesses received a £10,000 grant.   We have also received more than 700 applications for the local Discretionary Grant. The application window closed on Monday at 5pm (22 June) and applications are now being reviewed, assessed and paid.   Coronavirus Job Retention Scheme From 1 July, employers can bring furloughed employees back to work for any amount of time and any work pattern, while still being able to claim the grant for the hours not worked.   This scheme closes to new entrants on 30 June and so from 1 July, only employees that businesses have successfully claimed a previous grant for will be eligible for more grants under the scheme. This means they must have previously been furloughed for at least 3 consecutive weeks sometime between 1 March and 30 June 2020.   https://www.gov.uk/guidance/claim-for-wage-costs-through-the-coronavirus-job-retention-scheme   Wiltshire Council joins Countryside Climate Network to help tackle climate change Wiltshire Council has today (Wednesday 24 June) become a founder member of a newly-launched network to promote the voice of the countryside in climate change discussions.   The Countryside Climate Network aims to ensure that the voice of rural knowledge and experience on climate action is listened to in Westminster, and asks that rural councils are an active participant in transforming the national economy into one that saves, rather than harms, our environment.   The network brings a voice on climate change to the two-thirds of the country who live outside major towns and cities, and calls for investment, such as the government’s delayed £100bn infrastructure fund, to be targeted at rural areas.   The council is also working closely with the Local Government Association (LGA) and the County Councils Network to develop a tool that measures the council’s levels of carbon emissions.   The tool will create a standard, comparable measurement for all councils in the country, which can then be used to baseline carbon emissions and report on them regularly, as Wiltshire seeks to become carbon neutral by 2030. The trial of this new system is expected to begin later in the summer.   The Countryside Climate Network has been established by UK100, a network of local leaders that campaigns on climate change. The 21 councils represent 14.3 million people in total, a quarter of the population (25%) and two fifths (41%) of England by area. The group is chaired by the Leader of Cambridgeshire Council, Cllr Steve Count. To find out more about the Countryside Climate Network, please see: www.uk100.org.   Hot weather warning Public Health England has today issued a heat warning encouraging vulnerable people to take care during the exceptionally hot weather forecast this week.   People ‘shielding’ indoors from COVID-19, older people, those with underlying health conditions, and very young children are all more vulnerable from the higher temperatures. Advice for keeping healthy: Drink plenty of fluids and avoid excess alcohol, everyone is at risk of dehydration in hot temperatures, but babies, children and older people are particularly vulnerable. Stay cool indoors: open windows when the air feels cooler outside than inside; shade or cover windows exposed to direct sunlight; move to a cooler part of the house, especially for sleeping. Slow down when it is hot: exertion heats up our bodies so plan any strenuous activities (e.g. exercise, gardening) outside the hottest time of the day, typically 11am - 3pm. Cool your skin with water, you could use a cool wet sponge or flannel, cool water spray, cold packs around the neck and armpits, or a cool, wet sheet. Stay connected and listen to the weather forecast, knowing the forecast can help you plan ahead and adapt what you’re doing. Dress appropriately for the weather, protect yourself against the sun’s radiation and keep yourself cool by wearing thin cotton clothes. Eat smaller meals, more often. Cold salads and fruit are the perfect summer foods. For more information on the common signs and symptoms of heat exhaustion and heatstroke visit NHS Choices.   Garden waste renewals Since sending out garden waste reminders we’ve had more than 36,000 sign ups and over 32,000 of those have been completed online.   Due to the COVID-19 pandemic garden waste collection renewals were delayed this year, but customers can renew their garden waste subscription if they wish to continue to receive the service. The cost of having garden waste collected will be £50 per bin for the year.   Current garden waste subscriptions were due to expire on 30 June 2020, but customers should continue to present their bin to be emptied on their usual collection day with their current 2019-2020 red sticker until they receive a new one. Garden waste bins displaying a red 2019/20 bin sticker will continue to be emptied until 31 August.   Once people have renewed, they will be sent a letter within three weeks, containing a new garden waste bin sticker.   People can renew or sign up to receive garden waste collections at www.wiltshire.gov.uk/gardenwaste People don’t need to contact us if they do not wish to renew.     Regards,   Cllr Philip Whitehead   Cllr Joyce Fri, 26 Jun 2020 10:25:00 GMT f1397696-738c-4295-afcd-943feb885714:2538 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/2536/Wiltshire-recycling-Centres--need-to-book#Comments 0 https://www.broad-town.co.uk/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=323&ModuleID=865&ArticleID=2536 https://www.broad-town.co.uk:443/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=2536&PortalID=0&TabID=323 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/2536/Wiltshire-recycling-Centres--need-to-book From Monday 8 June, you must book a slot before visiting a household recycling centre. Cllr Joyce Wed, 10 Jun 2020 09:08:00 GMT f1397696-738c-4295-afcd-943feb885714:2536 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/2535/Instructions-for-joining-the-Parish-Council-Meeting-ZOOM-call-on-the-8th-June-2020#Comments 0 https://www.broad-town.co.uk/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=323&ModuleID=865&ArticleID=2535 https://www.broad-town.co.uk:443/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=2535&PortalID=0&TabID=323 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/2535/Instructions-for-joining-the-Parish-Council-Meeting-ZOOM-call-on-the-8th-June-2020 In line with the current Covid-19 recommendations this will be a virtual meeting using ZOOM. Here is the meeting link & information:- Topic: Broad Town Parish Council Meeting - 8th June Time: Jun 8, 2020 18:30 London   Join Zoom Meeting https://us02web.zoom.us/j/2347275463?pwd=OTc2YTBXeS8ya1UrRFovekZzTkMvdz09   Meeting ID: 234 727 5463 Password: 20060851 One tap mobile +442030512874,,2347275463#,,1#,20060851# United Kingdom +442034815237,,2347275463#,,1#,20060851# United Kingdom   Dial by your location         +44 203 051 2874 United Kingdom         +44 203 481 5237 United Kingdom         +44 203 481 5240 United Kingdom         +44 131 460 1196 United Kingdom Meeting ID: 234 727 5463 Password: 20060851 Find your local number: https://us02web.zoom.us/u/kdjNisghvP   To join the meeting by telephone call 020 3966 3809. Cllr Joyce Tue, 02 Jun 2020 09:56:00 GMT f1397696-738c-4295-afcd-943feb885714:2535 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/2534/Agenda-and-Supporting-Papers-for-the-Parish-Council-meeting-on-the-8th-June-2020#Comments 0 https://www.broad-town.co.uk/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=323&ModuleID=865&ArticleID=2534 https://www.broad-town.co.uk:443/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=2534&PortalID=0&TabID=323 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/2534/Agenda-and-Supporting-Papers-for-the-Parish-Council-meeting-on-the-8th-June-2020 BROAD TOWN  PARISH COUNCIL   Parish Council Meeting – Monday 8th June 2020     Members of the public are invited to join the meeting using the following link:     https://us02web.zoom.us/j/2347275463?pwd=OTc2YTBXeS8ya1UrRFovekZzTkMvdz09 Meeting ID: 234 727 5463 Password: 20060851 To join the meeting by telephone call 020 3966 3809.   Find your local number: https://us02web.zoom.us/u/kdjNisghvP   Instructions on joining the meeting and using Zoom can be found at https://zoom.us/  Please contact the Parish Clerk if you would need assistance to join the meeting.       PUBLIC PARTICIPATION   A G E N D A     1. APOLOGIES   To receive apologies for absence.   2. DECLARATIONS OF INTEREST   In accordance with the Parish Council’s Code of Conduct, all Members are required to declare any disclosable pecuniary interests or other registrable interests which have not already been declared in the Council’s Register of Interests.  Members may however, also decide, in the interests of clarity and transparency, to declare at this point in the meeting, any such disclosable pecuniary interests which they have already declared in the Register, as well as any other registerable interests.     3. MINUTES    To confirm as a true record the minutes of the Parish Council Meeting held on Monday 11th May 2020.      4. PLANNING APPLICATIONS DETERMINED   Application Number Location of development Description of development Decision 20/01549/LBC 20/01010/FUL   Pantywick 101 Broad Town Hill Broad Town Wiltshire SN4 7RU Proposed single storey extension to kitchen.   Approve with conditions.     All planning documents and decisions can be viewed at: https://planning.wiltshire.gov.uk/Northgate/PlanningExplorer/Home.aspx     5.  ENFORCEMENT APPEAL DECISION – 15/00498/ENF LAND ADJACENT TO APPLEFORD, THORNHILL   To note the response from Wiltshire Planning Enforcement to Broad Town Parish Council regarding the enforcement of the above decision.      6. INTERNAL AND EXTERNAL AUDIT 2019/20   6.1 CERTIFICATE OF EXEMPTION    The gross income and gross expenditure of the Parish Council does not exceed £25,000 in the account year ended 31 March 2020.  The Parish Council can therefore exempt itself from a limited assurance review under section 9 of the Local Audit (Smaller Authorities) Regulations 2015.   Members are requested to resolve to exempt the Parish Council from a limited assurance review and complete page 3 of the Annual Return, accordingly.   6.2 APPROVAL OF THE ANNUAL RETURN AND ANNUAL GOVERNANCE STATEMENT   Members are requested to approve the Annual Governance statement 2019/20 as detailed in Section 1 of the Annual Return by a formal resolution.   Members are requested to approve and sign the Annual Return and Year End Accounts for 2019/20, by formal resolution.   6.4 INTERNAL AUDIT REPORT   The internal audit report and action plan is circulated for members to consider.       7.  BANK BALANCES AND BANK RECONCILIATION at 31.05.2020   Balances: Treasurers Account   £12844.99   Capital Projects Account      £ 3359.57   Community Fund           £ 8533.69   Bank reconciliation: Treasurers Account  £12844.99 Less unpresented cheques £Nil Cashbook Balance  £12844.99   8. VAT RETURN   The VAT return for 2019/20 has been completed and the claim form circulated.     9 PAYMENTS FOR APPROVAL   9.1 INTERNAL AUDIT FEES    Members are requested to approve the payment of £156.00 (inc. VAT) to Auditing Solutions for internal audit services.   9.2 BROAD TOWN PARISH COUNCIL WEBSITE- BALANCE AND ANNUAL HOSTING COSTS   Members are requested to review and approve the quote and the balance payment and annual hosting cost of £818.76 (inc. VAT) via bank transfer to BWP creative ltd.     9.3 PAYMENT TO WILTSHIRE ASSOCIATION OF LOCAL COUNCILS   Members are requested to approve the payment of £246.61 (inc. VAT) to WALC for the annual subscription 2020/21.     9.4  INSURANCE PREMIUM – COMMUNITY FIRST TRADING   Members are requested to approve the insurance premium for 2020/21 at a 1 year cost of £266.38. Quote and schedule from Community First Trading is circulated with the agenda.    9.5 COMMUNITY FUND – BROAD TOWN FOOTPATHS GROUP BRUSHCUTTER COURSE   Members are requested to approve the reimbursement payment of £96.00 (inc. VAT) to Mr A Law as part of the balance of the community fund of £969.03 awarded to Broad Town Footpaths Group at the Parish Council Meeting on 14.10.19.     10. ONLINE PARISH COUNCIL MEETINGS    10.1 ZOOM SUBSCRIPTION FOR PARISH COUNCIL MEETINGS   Members are requested to approve the use of zoom using a subscribed account until physical meetings are able to recommence.     10.2 ZOOM SUBSCRIPTION – REIMBURSEMENT TO COUNCILLOR JOYCE   Members are requested to review making a reimbursement payment to Councillor Joyce for zoom subscription payment on a monthly basis.     11. BROAD TOWN PARISH COUNCIL DOMAIN NAME   Members are requested to approve the purchase of a domain name ‘broadtownparishcouncil.org.uk’ or ‘broadtownparishcouncil.co.uk’ via crazydomains for a 10 year period at a cost of £83.40 (inc. VAT). Payment via Paypal/Credit or Debit Card only.       12.  FINANCIAL REGULATIONS 2020-21   The financial regulations have been amended in line with the NALC model regulations for 2019, with new or amended items highlighted in the copy circulated.  For review and adoption by resolution of the Council.   13. EXCHANGE OF INFORMATION Please note no decisions can be made on these items.  Anything raised which requires a decision of the council will be included as an agenda item at the next Parish Council meeting Cllr Joyce Tue, 02 Jun 2020 09:46:00 GMT f1397696-738c-4295-afcd-943feb885714:2534 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/2533/COVID-19-UPDATE-Sunday-31-May-2020-on-behalf-of-Cllr-Whitehead#Comments 0 https://www.broad-town.co.uk/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=323&ModuleID=865&ArticleID=2533 https://www.broad-town.co.uk:443/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=2533&PortalID=0&TabID=323 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/2533/COVID-19-UPDATE-Sunday-31-May-2020-on-behalf-of-Cllr-Whitehead COVID-19 UPDATE – Sunday 31 May 2020   Good evening   Please find below the latest update regarding COVID-19.    Government Updates On Thursday evening the Prime Minister gave an update on the UK's progress against COVID-19, having met the five tests that allow the adjustment of lockdown. Full details of this statement can be found here.   From Monday 1 June 1) Nurseries and other early years settings and reception, year one and year six in primary schools can reopen in a safe way;   2) Outdoor retail and car showrooms, where social distancing is generally easier, can reopen; and    3) Up to six people will be able to meet outside (in parks, gardens and other private outdoor spaces) - provided those from different households continue strictly to observe social distancing rules by staying two metres apart.   Today, Communities Secretary Robert Jenrick announced that from Monday 1 June the shielding guidance is being updated so that people will be advised that they can take initial steps to safely spend time outdoors. Those shielding will be able to spend time outdoors with members of their own household or, if they live alone, with one person from another household. Mr Jenrick’s full statement can be found online   Further social distancing guidance will follow in the coming days - please visit the GOV.UK COVID-19 FAQs page here for updates.   From Monday 15 June 1) Secondary schools will begin to provide some face-to-face contact time for years 10 and 12; and    2) The Government intends to reopen other non-essential retail - but only provided the five tests are still being met and shops have been made COVID secure.   NHS Test and Trace service A new NHS Test and Trace service has been launched in England to help identify, contain, control and reduce the spread of COVID-19.   The service will: Provide testing for anyone who has symptoms of Coronavirus (COVID-19) to rule out if they have the virus Get in touch with anyone who has had a positive test result to help them share information about any close recent contact they have had Alert those contacts, where necessary, and notifies them that they need to self-isolate to help the spread of the virus   Anyone who tests positive for coronavirus will be contacted by NHS Test and Trace and will need to share information about their recent interactions. This could include household members, people with whom they have been in direct contact, or within 2 metres for more than 15 minutes.  People identified as having been in close contact with someone who has a positive test must stay at home for 14 days, even if they do not have symptoms, to stop unknowingly spreading the virus.  Those contacted by the NHS Test and Trace service will be given clear information explaining what they must do and how they can access local support if needed.   The Department for Work and Pensions has announced that those having to self-isolate will be eligible for statutory sick pay if they are unable to work from home.   The Government has also expanded testing availability for children aged under 5, to help support the phased opening of schools and childcare settings in England from 1 June. From today, all symptomatic individuals in England will therefore be able to access a test if they need one.    A package of £300 million of new funding has been made available to local authorities to work with NHS Test and Trace to develop local ‘Outbreak Control Plans’ (as mentioned in yesterday’s Member’s Briefing). The plans will focus on identifying and containing potential outbreaks in places such as workplaces, housing complexes, care homes and schools, ensuring testing capacity is deployed effectively and helping the most vulnerable in self-isolation access essential services in their area. A new Local Government Advisory Board has also been established to support this work.   The NHS COVID-19 app, which will form a part of the NHS Test and Trace service, will be launched in the coming weeks once contact tracing is up and running. It will significantly extend the speed and reach of contact tracing, by helping to identify others who may have been in contact with someone who has tested positive for Coronavirus.   Further information on the NHS Test and Trace Service, is available by clicking the following link https://www.gov.uk/guidance/nhs-test-and-trace-how-it-works? Government food parcels – opt out Those people on the extremely vulnerable shielded list that receive a Central Government food parcel are able to opt out of receiving further parcels should they wish.   Residents to whom this applies, are required to re-register at the Government website www.gov.uk/coronavirus-extremely-vulnerable. Once re-registered they need to click that they do not need support with food to prevent further parcels.  Alternatively, they can call 0800 028 8327and follow the instructions.   Residents will need to have their NHS number to hand to complete the process.     UK Heatwave plan   With the very dry and sunny weather conditions this weekend and forecast to continue, Public Health England has updated its Heatwave Plan for England taking into account COVID-19, to help people stay as safe as possible.   The heat can affect anyone, but some people run a greater risk of serious harm. Many of those who are at risk of harm from heat are also at greater risk of severe illness due to COVID-19 and may need to spend more time at home than they would usually. Others may need to stay at home because they are self-isolating or recovering from the infection.   We still have much to learn about how COVID-19 affects the body but both heat and COVID-19 infections put a strain on the heart, lungs and kidneys and are linked with inflammation in the body. As a result, people shielding or displaying COVID-19 symptoms are advised to take extra precautions. For more information, visit www.nhs.uk/heatwave. Council updates   Parking enforcement   The council will be reintroducing parking enforcement at all car parks, and on residential and on-street parking areas in the county from Monday 1 June. All parking permits and season tickets will also restart from this date, and parking wardens will enforce any parking contraventions.   On 25 March, the Government gave NHS and care workers free use of all council parking and this will continue until further notice.  However, Wiltshire Council went one step further and suspended all parking charges, including in residential areas, from the 27 March which was to be reconsidered when the Government issued new guidance.   As the Government looks to return to a new normal, it is important we reintroduce parking charges and enforcement to ensure the highways and parking networks are working effectively.   COVID-19 has had a significant impact on the council’s budget, particularly in terms of lost income, and reinstating car parking charges will help us to continue to support our residents and businesses through these challenging times.   People using car parks should note the following guidance to help keep staff and residents safe and ensure social distancing: Cash will be accepted (change not given) at all car parks, but please pay using a digital permit or contactless if you can. Not all car parks accept contactless payments, but all accept digital permits. Signage will be in place to let people know of the charges and also to remind people to ensure social distancing when using machines or walking in car parks. Where possible, people should park leaving one space or more between cars to aid social distancing. This may not always be possible, but it may be achievable in quieter car parks. NHS workers and care workers must place supporting evidence in their windscreen when parking to be eligible for free stays, such as photocopies of work passes with sensitive information removed, or a letter of evidence on headed paper from their employer.   All valid parking permits and season tickets will be restarted from Monday 1 June with the other charges – with the nine weeks of the suspension period automatically added on to the end of parking permits and season tickets. For example, if a person has a parking permit or season ticket that expires on 31 August, that permit or season ticket will now automatically be extended to end on 2 October, nine weeks later. People do not need to contact the council for this extension; it will happen automatically.   Refunds can be given to people who no longer need extended season tickets – contact parking@wiltshire.gov.uk for more information.     Highways and high streets The council is set to receive £227,000 of Government funding to support the use of temporary and pop-up measures to create a safe environment for walking and cycling. Following significant changes in travel behaviours during COVID-19 which saw more people choosing to walk and cycle during their daily exercise, these new measures will help encourage walking and cycling activity to continue whilst maintaining social distance. They play a key role in helping to avoid overcrowding on public transport as shops and businesses start to reopen. This indicative allocation is part of the first tranche of funding from the government's £250 million Emergency Active Travel Fund. The initial focus promotes cycling as a replacement for journeys previously made by public transport and could include closing some roads to through traffic, installing segregated cycle lanes and widening pavements. Many suggestions for schemes across the county have been received and those that meet the funding criteria, including timescales, will be prioritised. Work on these priority schemes will need to start within four weeks of receiving the funding and completed within eight weeks from starting. A further tranche of funding is likely to be released later in the summer and will help support permanent cycling and walking measures throughout the county. In addition, Wiltshire Council has been awarded approximately £450,000 to support the safe reopening of high streets across Wiltshire. This funding comes from the Government's Reopening High Streets Safely Fund and supports measures that ensure businesses and their customers can trade safely. This could include temporary changes to public spaces owned by the council and which are next to businesses so they can be reopened safely and supporting retailers on how to make temporary adjustments to their premises to comply with social distancing. Some measures will be easier to implement such as pavement stickers outside shops showing 2 metres apart and others will take a bit longer as pavements are reconfigured to support social distancing for shoppers. However, the council will work with town and parish councils and key partners to ensure there is local support for any scheme that is progressed and we will aim to implement as many schemes as possible.   Street markets Following recent changes to Government guidance, Wiltshire Council run street markets will be open from Tuesday 2 June with stallholders now able to sell their full range of goods.   Social distancing will be in place at each of the markets, and the public are strongly urged to take notice of the signage at each site and ensure they do everything they can to adhere to the measures and keep at least two meters apart from each other and the stallholders at all times.   To keep stallholders and the public as safe as possible a socially distancing queuing system will be in place at each market for each stall. Stallholders will be regularly using hand sanitiser, and cleaning where appropriate, and people are also encouraged to pay via contactless where they can and when it’s available, and should not unnecessarily pick up items and put them back.   A number of stall holders have laid their stalls out differently to have a dedicated entrance and exit and operate a one way system and all have been advised to follow government guidelines around hygiene, regular hand washing and sanitising.   Council officers will be on site to manage set-up and ensure stalls are socially distanced, and arrangements are in place at each stall for a socially distanced queue system.   More information on opening times at each location including FAQs can be found at http://www.wiltshire.gov.uk/community-environment-street-markets. Chippenham, Devizes, Royal Wootton Bassett and Salisbury markets are not Wiltshire Council-run so please check with the relevant councils to find out about their current arrangements: Chippenham Town Council Devizes Town Council Royal Wootton Bassett Salisbury City Council  Financial support for vulnerable households Some Wiltshire residents of working age will pay less council tax due to a Government-funded scheme to support people from the impact of COVID-19. This latest support package from the Government, which is being managed locally by Wiltshire Council, is aimed at working age families who already qualify for council tax reduction but still have to pay some council tax. There are currently more than 16,000 working age households in receipt of a council tax reduction in Wiltshire, and around 11,000 of those will qualify for additional financial support under this scheme. The scheme ensures that anyone who qualifies for council tax reduction will receive a further reduction of £150 in addition to their current council tax benefit. The scheme will not put accounts in credit, so those already in receipt of a 100% reduction will not be affected.  It also applies to those who are successful in claiming council tax reduction for the first time who may need some short-term support, before they return to work. COVID-19 has left some people struggling financially and this extra money will provide support and hopefully ease the pressure for those who are already in a particularly vulnerable situation. Qualifying households will shortly be sent a new council tax bill for 2020/21 by Wiltshire Council confirming they have been awarded a further reduction. If anyone has any questions they should call 0300 456 0109 or email counciltax@wiltshire.gov.uk.   Schools – booklet to help families return to school   Schools have been open for children of key workers and the most vulnerable children throughout the lockdown, however as mentioned earlier, the Government has announced early years settings, primary school reception, years 1, 2 and 6 can return from 1 June. Secondary school years 10 and 12 will have some face-to-face contact from 15 June.   For all children, and particularly young children, going back to school with new structures and routines in place is going to feel very different. Schools across Wiltshire are working very hard to prepare pupils for these changes and the council is providing guidance and support where it is needed.    The council’s Schools Team has created a new information guide for parents and carers to support them get their children ready to return. The booklet provides useful advice and tips including:   Talk about the positives of going back to school Talk about all the things you have done during the lockdown period Think about ways for them to connect with their friends before going back For younger children explain when this is going to happen i.e. there are so many sleeps before going back Encourage open discussion Start to encourage the number of times your children wash their hands and practise maintaining social distancing Share school information with them to help them prepare for the changes Put a routine in place in the run up to going back – get your child to talk to you about what the routine will look like   The booklet can be accessed online  – www.wiltshire.gov.uk/downloads/22821     Support for older residents   A new 'Active at Home' booklet has been launched by Public Health England today to provide practical guidance for older adults on home-based activities to maintain their strength and balance during the Coronavirus outbreak.   The booklet is available to download here. Please encourage people in your community to download the booklet for themselves or share with family or friends that might find it useful.   IT update   Criminals are using COVID-19 as an opportunity to target the public sector, businesses and individuals. The biggest threat is ransomware attacks where hackers attempt to gain access through fake (phishing) emails and prevent you from accessing your computer or data and demand payment to restore access.   Recently the council has seen an increase in these fake emails and the design of some has been very sophisticated.   If you receive an email that in any way doesn’t feel right or has links and attachments which are unfamiliar to you, always be cautious. Don’t click on any links or attachments and forward the email to mimecheck@wiltshire.gov.uk only.   If you notice something out of the ordinary or if you have any security concerns, please contact the council’s ICT service desk immediately on 01225 718718.     Other matters:   Road and street work permits   From Monday 1 June, the way road works and street works are managed in Wiltshire will be changing.   The Government is requiring all highway authorities to implement Permit Schemes, where anyone wishing to work on Wiltshire's roads has to submit a permit to work. The current system relies on work promoters submitting Notices where they have a legal right to carry out work.   The new Permit Scheme will allow better control and direction on the works that take place on our roads as they are not permitted to start unless they have prior approval (excluding emergency works).   The change has required an increase in the staffing in the Network Management Team in order to be able to process approximately 33,000 applications per year.   Further information on the council’s works permit scheme system is available by clicking the following link http://www.wiltshire.gov.uk/highways-road-works-permit-scheme.     Special schools   Plans to invest in special school education moved a step forward this week after Government officials gave the green light to a key part of the process to provide additional school places in north Wiltshire.   Wiltshire Council wants to ensure that all children and young people with special educational needs and disabilities have access to a first class education for SEND pupils. The new school is key to these plans.   After consulting extensively with parents, pupils, schools and the community the council approved a number of recommendations including:   The establishment of a new, maintained special school with a single leadership team to work across all three sites of St Nicholas, Rowdeford and Larkrise schools. Expansion on the existing Rowdeford site to accommodate up to 400 pupils as part of the new special school by September 2023. Approve that the sites of St Nicholas and Larkrise stay in use until the new provision is ready, and then review if it is appropriate for children to transition to the new site at Rowdeford. This is to be established by approval by cabinet of further consultation on the appropriateness of transferring the provision of St Nicholas and Larkrise to the Rowdeford site no later than 12 months before opening all the new provision. This consultation would be determined by the demand for places, views of stakeholders and wider development of inclusive education for children and young people with SEND living in Wiltshire.   The Office for the School Adjudicator (OSA) examined the proposals to amalgamate the three schools and establish the new, maintained special school with a single leadership team to work across all three sites of St Nicholas, Rowdeford and Larkrise schools. It has now given the green light for the amalgamation to go ahead -  a key milestone in taking forward exciting work to develop the provision.   In preparation for the OSA decision the council has already started to design a build programme to meet the need for additional special schools places in north Wiltshire.   The council will be shortly announcing the preferred contractor to oversee the build and it looks forward to working together with families, pupils and schools to ensure the county has the best available provision which meets the needs of our SEND pupils now and in the future.   I hope you all had a safe and enjoyable weekend   Regards   Cllr Philip Whitehead   Cllr Joyce Tue, 02 Jun 2020 09:44:00 GMT f1397696-738c-4295-afcd-943feb885714:2533 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/2531/COVID-19-UPDATE-Sunday-24-May-2020-on-behalf-of-Cllr-Whitehead#Comments 0 https://www.broad-town.co.uk/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=323&ModuleID=865&ArticleID=2531 https://www.broad-town.co.uk:443/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=2531&PortalID=0&TabID=323 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/2531/COVID-19-UPDATE-Sunday-24-May-2020-on-behalf-of-Cllr-Whitehead COVID-19 UPDATE – Sunday 24 May 2020 Good evening Please see the latest COVID-19 update. Cabinet and Full Council Meeting Update Following the success of the online Cabinet meeting on Tuesday,  the next Cabinet meeting in June will also take place online. An online Full Council meeting will be scheduled for Tuesday 16 June and this will be followed by meetings of the Area Boards to elect Chairs and Vice Chairs. Further details of the Full Council meeting and elections of committee and Area Board Chairs will be provided in due course. Reopening of schools On Friday 22 May I wrote to all headteachers to reassure them that they should not feel compelled to open to all the additional year groups on 1 June.  Whilst it is recognised that it is of the upmost importance for children to resume their education, so they can learn and interact with their peers, it is the council's responsibility to work with schools to ensure that this is done in such a way that we minimise the risks to the school community. The council will support schools in implementing a phased return of pupils and students to manage this situation safely. You can read the full letter online Household Recycling Centre Update We continue to see large volumes of traffic at our household recycling centres (HRCs) with significant queues throughout the day at some locations. However, queues are being well managed by the on-site marshals and regular updates on HRC waiting times are being provided to residents via council social media channels and local media partners. We continue to review our guidance and postcode tracker during this initial opening phase to ensure that residents can use the HRCs efficiently and safely.  A change has been made to the number of vehicle occupants that are permitted on site, although guidance remains that only one person from a vehicle can unload materials. Further changes to the guidance may be made over the following weeks, so people are advised to check the FAQs on the council website for the latest HRC updates before they travel. Please encourage residents to check that their local HRC is open before visiting as sites are closed on some days. Wellbeing Hub Update The Wellbeing Hub continues to work effectively with partners and voluntary organisations to support vulnerable individuals. Headline figures (to 19 May):   We have delivered over 1,174 food parcels We have made 2,595 home visits We have contacted 14,989 people in Wiltshire We have received 2,469 emails We have received 4,614 calls The Wellbeing Hub can be accessed by anyone in need by calling the helpline on: 0300 003 4576 or via email wellbeinghub@wiltshire.gov.uk.  Please note: The Wellbeing Hub opening times will be changing next week as follows: Bank holiday Monday: 10am-4pm From Tuesday 26 May (until further notice): 8am-6pm Mon to Friday and 10am-4pm Saturday to Sunday. Food Bank Appeal With some residents left particularly vulnerable by the COVID-19 situation, Wiltshire Council is encouraging people to continue to donate to their local food banks if they can. Some of the usual locations where people may have previously donated, such as schools and places of faith, are mainly unavailable at this time, but major supermarkets have food bank trolleys in their stores and people are encouraged to buy a couple of extra items to donate if they can. Some food banks are reporting an upsurge in demand since COVD-19, with some of the likely reasons for this including some people being furloughed and the increased costs associated with whole families being at home for more time than normal. It is advised that items donated are non-perishable or with a decent amount of time left on the ‘use-by’ date.  Among the items people can donate, and perhaps don’t think to, include shower gel, jam, tinned potatoes, instant mash potato, tinned ham, long-life milk, tinned sponge puddings, tinned custard and tinned fruit and vegetables. The council has a local welfare assistance scheme for households who are struggling without funds, and it has also agreed to help food banks re-stock where they are running out of goods. A list and more details of Wiltshire’s food banks can be found in the ‘community information’ section of Wiltshire Council’s COVID-19 page at http://www.wiltshire.gov.uk/public-health-coronavirus. People can also donate money to local charities such as the Wiltshire Community Foundation, they are providing support to food banks via their Wiltshire & Swindon Coronavirus Response Fund. More information on that can be found at https://www.wiltshirecf.org.uk/Coronavirus%20Fund/. Their website can be found at https://www.wiltshirecf.org.uk/ Government Business Support and Initiatives BEIS working safely webinars Following on from the Government's recent publication of workplace guidance, the Department for Business, Energy and Industrial Strategy will be hosting a series of free webinars to help businesses make their workplace COVID-secure. Webinars for a number of different sectors will run from Wednesday 27 May and will run until Tuesday 2 June. Further information can be found by clicking on the following link https://bit.ly/BEISWebinars. Pick for Britain campaign  As you may have heard in Tuesday’s Downing Street press briefing, the Environment Secretary has launched a new ‘Pick for Britain’ website to address the fact that we are likely to only have about a third of our normal labour force for this year's harvest.  As such, Britain’s horticultural sector needs to rely on British workers to lend a hand to help bring that harvest home. Opportunities are available across the UK for those seeking a second job, particularly those that are furloughed.  Further information on how to find work or advertise job opportunities in Wiltshire can be found by clicking the following link https://bit.ly/Pick4Britain. Road Safety Campaign Wiltshire Police has launched a #SlowDownSaveLives road safety campaign to remind road users in the county to drive safely. From now until early June, Wiltshire Police and forces throughout the UK and are undertaking a national enforcement operation to remind motorists of the importance of travelling within the speed limit. This operation is deliberately timed as the easing of Government travel restrictions has shown an increase in speeding on roads across the country. Wiltshire and Swindon Local Resilience Forum (LRF) partners will be supporting this campaign through social media channels. The Wiltshire Police press release can be read here. Regards Cllr Philip Whitehead Cllr Joyce Tue, 26 May 2020 09:58:00 GMT f1397696-738c-4295-afcd-943feb885714:2531 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/2530/Covid_19-Information-and-help-links#Comments 0 https://www.broad-town.co.uk/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=323&ModuleID=865&ArticleID=2530 https://www.broad-town.co.uk:443/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=2530&PortalID=0&TabID=323 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/2530/Covid_19-Information-and-help-links This is an extract from the monthly COVID-19 UPDATEs – Thursday 30 April/5th May 2020 published by WIlts CC. It contains useful information for buusinesses, schooling for vunerable children, community maternity services and Household Recycling Centre Business and economy Top-up to local business grant fund schemes The Government has made a further £617 million available to support small businesses nationally, with ongoing fixed property-related costs. Priority will be given to businesses in shared spaces, regular market traders, small charity properties that would meet the criteria for Small Business Rates Relief and bed and breakfasts that pay council tax rather than business rates.  This additional funding is being administered by local authorities and we are currently waiting to hear how much funding has been allocated to us. There will be three levels of grant payments; the maximum payment will be £25,000 but there will be grants of £10,000 and smaller amounts at our discretion. We will be working with partner organisations such as the Chambers, Federation of Small Businesses and Salisbury Business Improvement District to identify those business groups who are most in need of this funding.  We are waiting further guidance from the government on how to administer this scheme, and we will confirm as soon as possible when businesses can start to apply for this funding.  We will contact those businesses that were unsuccessful for the Small Business Grant scheme or Retail, Hospitality and Leisure Grant scheme, if they are eligible under this revised guidance.  In terms of the two initial grant schemes, we are continuing to process the applications and contact those businesses that have not yet applied for their grant and we will continue to do this over the bank holiday weekend. We have now paid out over £70 million to support over 6,000 local businesses.  The Coronavirus Bounce Back Loan Scheme for small businesses is now available.  This new scheme will help SMEs to borrow between £2,000 and £50,000 to help their business stay afloat. The government will guarantee 100% of the loan and cover the cost of any fees and interest for the first 12 months. There will also be no repayments due during the first 12 months. Loan terms will be up to 6 years. A flat rate of 2.5% interest will be applied to the remaining period of the loan.  The scheme will be delivered through a network of accredited lenders and most loans should arrive within 24 hours of approval.  Self-employed encouraged to get ready to make their claims for coronavirus support HMRC have begun to contact those self-employed people who may be eligible for government support through the Self-employment Income Support Scheme.  This scheme will enable the self-employed to claim a taxable grant worth 80% of their average trading profits up to a maximum of £7,500 (equivalent to three months’ profits), paid in a single instalment.  The claims service will open on Wednesday 13 May 2020. £6.1 million funding support for high streets and town centres Hundreds of Business Improvement Districts (BIDs) across England will share £6.1 million of funding to spend on projects that will help their local economies through the uncertainty of the coronavirus pandemic. WIlts CC:- 80 staff have been deployed to process £100 million central government grant funding schemes and provide 7-day week guidance and advice to Wiltshire businesses.  The contact email for support is covid-19businesssupport@wiltshire.gov.uk. So far £65M has been issued to over 5,500 local businesses with the team working hard to process applications in the system.  An estimated 2,500 businesses have not yet applied for a grant and the council is contacting these businesses by telephone or email to encourage them to apply. If businesses think they are eligible they should apply asap at www.wiltshire.gov.uk/business-advice-support-covid19 A  ‘route map’ has been created to signpost support for businesses and the self-employed. The document is attached with this briefing – please kindly share this with businesses in your area.   Leaflet to share with families of vulnerable children We have produced a simple leaflet with some FAQs we are sharing with parents of vulnerable children to encourage them to bring their children into school. The leaflet is  available on this link http://www.wiltshire.gov.uk/schools-learning-coronavirus.   Changes to community maternity services Bath and North East Somerset, Swindon and Wiltshire Clinical Commissioning Group has agreed a set of recommendations that will maintain the health and wellbeing of mums-to-be during the current coronavirus outbreak. The changes, which were agreed at an extraordinary public meeting, today, Thursday 30 April, will ensure families are kept safe at this current time, and that staff are able to use their skills in the right places to support the changing needs and wishes of women and families, such as the recent increase in women choosing to have their baby at home. Under the new proposals, some of the previously-agreed changes to maternity services, which had been approved following an extensive public consultation throughout 2018 and 2019, will be temporarily amended or suspended. The birthing unit at Trowbridge Freestanding Midwifery Unit (FMU) will now remain open until Monday 1 June, instead of closing at the beginning of May, which had been agreed by the CCG’s Governing Body in January.  This will allow more time for local families and staff to prepare for the closure, as ongoing preparatory work had to be paused because of coronavirus. Postnatal beds at Chippenham Birthing Centre (FMU) will close on Monday 4 May to reduce the time spent by families in hospital during the pandemic. Chippenham had been expected to remain open until the spring of 2021. Essential postnatal support will still be available to mums and families through online video calls or, where required, face-to-face appointments. Elsewhere, Chippenham FMU will adopt an overnight open-on-demand system. This means the units will no longer be fully staffed throughout the night and will instead only open when midwives are needed to support a birth, which is the model currently used at the neighbouring birthing centre in Trowbridge. Staff previously based at the centres overnight will be redeployed to support midwifery colleagues to deliver maternity services that meet the changing needs and wishes of women at this time. The CCG will monitor the impact of the changes to the postnatal beds at Chippenham, as well as the new overnight staffing arrangements at Chippenham, over the coming weeks and a summary report will be presented to the Governing Body at its meeting in July. Any families who are concerned about coronavirus, or the impact that these changes may have on their birthing plans, are encouraged to speak to their midwife as soon as possible. Papers from the Governing Body meeting are available to read online at www.bswccg.nhs.uk   Household Recycling Centres Update  The council has received a lot of enquiries about when our household recycling centres (HRCs) will be reopened. We’re continuing to monitor the government advice closely, and we’re looking at ways to safely reopen HRCs at some stage in the future. When we do reopen our HRCs, your communities can expect some significant changes at the sites to keep our staff and residents safe, including social distancing measures. We’re also likely to include a limit to the number of people and vehicles that can enter a site and we may reduce the amount of material types that people can dispose of. We have 10 HRCs in Wiltshire, and each one presents its own challenges – particularly in terms of traffic management both inside and outside the gates – so what’s right for one site may not be right for another. When the sites do reopen, we expect very long queues, so if your residents can store waste safely, or they can put recycling in the usual kerbside collections, we’d strongly recommend they do so. If they have large or bulky items, we’re still collecting these from homes for a small charge; find out more: www.wiltshire.gov.uk/large-item-collection. There will be an update on the plans soon, including details of any restrictions that will be in place The Wiltshire Wellbeing Hub The Wellbeing Hub continues to work effectively with partners and voluntary organisations to support the community. The headline figures to date: Food parcels delivered to individuals – 900 Total people contacted – 11,111 Total calls received – 3,060 Total emails received – 1,403 Cllr Joyce Fri, 15 May 2020 16:18:00 GMT f1397696-738c-4295-afcd-943feb885714:2530 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/2529/Wiltshire-Recycling-Centres-will-re-open-18th-May#Comments 0 https://www.broad-town.co.uk/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=323&ModuleID=865&ArticleID=2529 https://www.broad-town.co.uk:443/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=2529&PortalID=0&TabID=323 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/2529/Wiltshire-Recycling-Centres-will-re-open-18th-May View this email in your browser       Household recycling centres to reopen with postcode entry system   All of Wiltshire's household recycling centres (HRCs), bar Stanton St Quintin, will reopen on Monday 18 May with an easy to use postcode entry system to help limit the number of people on site at any time and ensure social distancing.  Stanton St Quintin HRC will be remain closed because parking spaces on site have been significantly reduced and because of the already difficult traffic management issues at the site. This will be kept under review and in the meantime people should use the Purton, Melksham or Lower Compton sites. People should only visit HRCs on the days that correspond to the first part of their postcode. For example, if your postcode starts in BA12, you can only visit the sites on Monday 18 May, Wednesday 20 May etc - see table below. You can visit any Wiltshire site you choose, so while you are limited by the days you can attend, you can attend any Wiltshire household recycling centre on these days – though please be sure to check the latest opening times before you set off, as many sites will need to operate very differently to previous arrangements. You may be asked to provide a proof of address in order to use the household recycling centre, so please bring it with you. To keep staff and residents safe, there are a significant number of changes in place to ensure social distancing can be maintained at all HRCs, including: Visitors must keep at least two metres from others at all times. One person per car. No entry for trailers or large vans over 3.5 tonnes. Vehicles allowed on site on a ‘one in, one out’ basis. No pedestrian access. HRCs cannot accept soil, rubble, plasterboard, textiles or asbestos during this initial reopening phase. Don’t bring recyclable materials that can be collected through the council’s kerbside recycling collection service.   Read our FAQs and check your postcode                     Want to change how you receive these emails? You can update your preferences or unsubscribe from this list.         Cllr Joyce Fri, 15 May 2020 08:46:00 GMT f1397696-738c-4295-afcd-943feb885714:2529 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/2528/URGENT-UPDATE--Instructions-for-joining-the-Parish-Council-Meeting-ZOOM-call-on-the-11th-May-2020#Comments 0 https://www.broad-town.co.uk/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=323&ModuleID=865&ArticleID=2528 https://www.broad-town.co.uk:443/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=2528&PortalID=0&TabID=323 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/2528/URGENT-UPDATE--Instructions-for-joining-the-Parish-Council-Meeting-ZOOM-call-on-the-11th-May-2020 We have ow been informed that a password will be required for this evening's call. The amended instructions are as follows:- Topic: Broad Town Parish Council Meeting 11th May 2020 Time: May 11, 2020 06:30 PM London   Join Zoom Meeting https://us04web.zoom.us/j/75181869388?pwd=RkxFR1M0T3JuNDdoT29qTU5ZYU1CQT09   Meeting ID: 751 8186 9388 Password: 4a1Ut2 Cllr Joyce Mon, 11 May 2020 16:58:00 GMT f1397696-738c-4295-afcd-943feb885714:2528 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/2527/Instructions-for-joining-the-Parish-Council-Meeting-ZOOM-call-on-the-11th-May-2020#Comments 0 https://www.broad-town.co.uk/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=323&ModuleID=865&ArticleID=2527 https://www.broad-town.co.uk:443/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=2527&PortalID=0&TabID=323 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/2527/Instructions-for-joining-the-Parish-Council-Meeting-ZOOM-call-on-the-11th-May-2020 In line with the current Covid-19 recommendations this will be a virtual meeting using ZOOM. Here is the meeting link & information:- Topic: Broad Town Parish Council Meeting 11th May 2020 Time: May 11, 2020 06:30 PM London Join Zoom Meeting https://us04web.zoom.us/j/75181869388   BROAD TOWN  PARISH COUNCIL   Parish Council Meeting – Monday 11th May 2020     Members of the public are invited to join the meeting using the following link:     https://us04web.zoom.us/j/75181869388?pwd=eFBORkg3L2JERzRsdlhzSmJCQ0FHZz09 Meeting ID: 751 8186 9388 To join via telephone using the above Meeting ID:  020 3966 3809   Instructions on joining the meeting and using Zoom can be found at https://zoom.us/  Please contact the Parish Clerk if you would need assistance to join the meeting. Cllr Joyce Tue, 05 May 2020 09:49:00 GMT f1397696-738c-4295-afcd-943feb885714:2527 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/2526/Agenda-and-Supporting-Papers-for-the-Parish-Council-meeting-on-the-11th-May-2020#Comments 0 https://www.broad-town.co.uk/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=323&ModuleID=865&ArticleID=2526 https://www.broad-town.co.uk:443/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=2526&PortalID=0&TabID=323 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/2526/Agenda-and-Supporting-Papers-for-the-Parish-Council-meeting-on-the-11th-May-2020 In line with the current Covid-19 recommendations this will be a virtual meeting using ZOOM. Here is the meeting link & information:- Topic: Broad Town Parish Council Meeting 11th May 2020 Time: May 11, 2020 06:30 PM London Join Zoom Meeting https://us04web.zoom.us/j/75181869388   BROAD TOWN  PARISH COUNCIL   Parish Council Meeting – Monday 11th May 2020     Members of the public are invited to join the meeting using the following link:     https://us04web.zoom.us/j/75181869388?pwd=eFBORkg3L2JERzRsdlhzSmJCQ0FHZz09 Meeting ID: 751 8186 9388 To join via telephone using the above Meeting ID:  020 3966 3809   Instructions on joining the meeting and using Zoom can be found at https://zoom.us/  Please contact the Parish Clerk if you would need assistance to join the meeting.       PUBLIC PARTICIPATION   A G E N D A     1. ELECTION OF CHAIRMAN    To elect a Chairman of the Parish Council for the year 2020/21.     2. ELECTION OF VICE CHAIRMAN   To elect a Vice Chairman of the Parish for the year 2020/21.   3. APOLOGIES   To receive apologies for absence.   4. DECLARATIONS OF INTEREST   In accordance with the Parish Council’s Code of Conduct, all Members are required to declare any disclosable pecuniary interests or other registrable interests which have not already been declared in the Council’s Register of Interests.  Members may however, also decide, in the interests of clarity and transparency, to declare at this point in the meeting, any such disclosable pecuniary interests which they have already declared in the Register, as well as any other registerable interests.     5 PLANNING   5.1 PLANNING APPLICATIONS RECEIVED   Application Number Applicant Location of Development Description of Development 20/02410/OUT Mr and Mrs Holland Land to the rear of Marlborough House Broad Town Swindon  SN4 7RG Erection of a detached selfbuild dwelling and associated infrastructure with some matters reserved. Comments invited until: 12.05.2020 20/03238/FUL Mr B Fox The Workshop Thornhill Broad Town Swindon SN4 7RX Erection of a detached garage and provision of a new porch. Comments invited until: 01.06.2020         5.2 PLANNING APPLICATIONS DETERMINED   Application Number Location of development Description of development Decision 20/01231/FUL Land opposite Elmside Farm Broad Town Lane Swindon Broad Town  SN4 7RB  Erection of hay storage barn for Manor Farm Stud   Approve with conditions     All planning documents and decisions can be viewed at: https://planning.wiltshire.gov.uk/Northgate/PlanningExplorer/Home.aspx     6.  ENFORCEMENT APPEAL DECISION – 15/00498/ENF LAND ADJACENT TO APPLEFORD, THORNHILL   To note the correspondence from Wiltshire Planning Enforcement and residents regarding the enforcement of the above decision.  Members are also requested to decide whether to pursue the installation of HGV weight limit/restriction signs at Thornhill via the CAT-G board priorities list.   7. MINUTES    To confirm as a true record the minutes of the Parish Council Meeting held on Monday 9th March 2020.      8. FINANCE    8.1 END OF YEAR BANK BALANCES AND BANK RECONCILIATION at 31.03.20   Balances: Treasurers Account  £5415.57 Capital Projects Account £1500 Community Fund  £12223.69   Bank reconciliation:   Treasurers Account  £5415.57 Less unpresented cheques £194.70 Cashbook Balance  £5220.87   8.2  BANK BALANCES AND BANK RECONCILIATION at 30.04.2020   Balances: Treasurers Account   £13039.69   Capital Projects Account      £ 3000.02   Community Fund           £ 8533.69   Bank reconciliation: Treasurers Account  £13039.69 Less unpresented cheques £194.70 Cashbook Balance  £12844.99     9. NEW BROAD TOWN PARISH COUNCIL WEBSITE   Draft version of the website has been circulated to councillors; comments and feedback have been requested via e-mail          10. COMMUNITY ENERGY FUND   To note the correspondence from Good Energy regarding changes to the use of the fund due to Covid-19.   11. EXCHANGE OF INFORMATION Please note no decisions can be made on these items.  Anything raised which requires a decision of the council will be included as an agenda item at the next Parish Council meeting.     Meeting ID: 751 8186 9388 To join the meeting by telephone call 020 3966 3809. Cllr Joyce Tue, 05 May 2020 09:38:00 GMT f1397696-738c-4295-afcd-943feb885714:2526 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/2525/Parish-Councillors-Contact-Details#Comments 0 https://www.broad-town.co.uk/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=323&ModuleID=865&ArticleID=2525 https://www.broad-town.co.uk:443/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=2525&PortalID=0&TabID=323 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/2525/Parish-Councillors-Contact-Details BROAD TOWN  PARISH COUNCIL                                                                                 March 2020 In the event you need to contact the Parish Council here are the Councillors' details. In the first instance please contact the Parish Clerk. Parish Clerk Mrs Emna Diamant BTPCCLERK@outlook.com Tel: - 07990 040675 Chairman Mrs Jackie Jordan JJordanBTPC@gmail.com Tel: - 01793 731816 Vice Chairman Mrs Sandra Hartley hartleybroadtown@hotmail.com Tel: - 01793 731523 Councillor Mr Malcolm Holland mahollbtpc@gmail.com Tel: - 01793 731567 Councillor Mr Brian Joyce bjoycebtpc@gmail.com Tel:-  07764 623489 Councillor Mr Rupert Pearce rpearcebtpc@gmail.com Tel: - 01793 731605 Councillor Mr Colin Rendell judithmrendell@outlook.com Tel: - 01793 731341 Rupert Pearce Wed, 25 Mar 2020 19:35:00 GMT f1397696-738c-4295-afcd-943feb885714:2525 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/2524/Suspension-of-Parish-Council-and-Annual-Parish-meetings#Comments 0 https://www.broad-town.co.uk/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=323&ModuleID=865&ArticleID=2524 https://www.broad-town.co.uk:443/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=2524&PortalID=0&TabID=323 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/2524/Suspension-of-Parish-Council-and-Annual-Parish-meetings April 2020 - COVID-19 Outbreak – Broad Town Parish Council   Parish Council Meetings and the Annual Parish Meeting are suspended at present.   During this time, the Parish Councillors remain contactable by email and telephone and contact details can be found on the noticeboards and the website.   The Parish Clerk can be contacted on btpcclerk@outlook.com or 07990040675.   Please check the noticeboards, Broad Town Newsletter and www.broad-town.co.uk for updates.     Rupert Pearce Wed, 25 Mar 2020 19:25:00 GMT f1397696-738c-4295-afcd-943feb885714:2524 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/2521/Agenda-and-Supporting-Papers-for-the-Parish-Council-meeting-on-the-9th-March-2020#Comments 0 https://www.broad-town.co.uk/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=323&ModuleID=865&ArticleID=2521 https://www.broad-town.co.uk:443/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=2521&PortalID=0&TabID=323 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/2521/Agenda-and-Supporting-Papers-for-the-Parish-Council-meeting-on-the-9th-March-2020 BROAD TOWN PARISH COUNCIL Emna Diamant Parish Clerk and RFO                                                                                                              May Cottage 24b Chittoe Heath Bromham Chippenham SN15 2EH Tel:  07990040675                                      2nd March 2020   To:                   Councillor J E Jordan - Chairman                         Councillor S G Hartley                         Councillor M A Holland                         Councillor B Joyce                         Councillor R Pearce                            Councillor C J Rendell                               Dear Councillors   In accordance with the Local Government Act (LGA) 1972, Sch 12 paras 10 (2) (b) you are summoned to attend the Ordinary Meeting of the Parish Council.  The meeting will be held in the Village Hall on Monday 9th March 2020 commencing at 6.30pm.   (LGA 1972 sch.12 para 10(2)(a).  A period of public participation will take place prior to the formal opening of the meeting.   The Press and Public are welcome to attend this meeting.   Yours sincerely                                                                                                    Mrs E Diamant                                                            Parish Clerk and RFO      BROAD TOWN PARISH COUNCIL   Parish Council Meeting – Monday 9th March 2020     PUBLIC PARTICIPATION   A G E N D A   1.         APOLOGIES   To receive apologies for absence.   2.         DECLARATIONS OF INTEREST   In accordance with the Parish Council’s Code of Conduct, all Members are required to declare any disclosable pecuniary interests or other registrable interests which have not already been declared in the Council’s Register of Interests.  Members may however, also decide, in the interests of clarity and transparency, to declare at this point in the meeting, any such disclosable pecuniary interests which they have already declared in the Register, as well as any other registerable interests.   3.         MINUTES          To confirm as a true record the minutes of the Parish Council Meeting held on Monday 10th February 2020.   4.         FINANCE   4.1       BANK BALANCES AND BANK RECONCILIATION at 29.02.2020   Treasurers Account                 £6915.57        Business Bank Instant               £ Nil   Community Fund                      £ 8032.11   Treasurers Account                 £6915.57 Less unpresented cheques      Nil Balance                                   £6915.57     4.2       INTERNAL AUDIT 2019-20   Auditing Solutions Ltd have made contact regarding whether the Parish Council require their services for the 2019-20 internal audit review at a cost of £130 (plus VAT).             5.         NEW BROAD TOWN PARISH COUNCIL WEBSITE   A review of potential suppliers and the requirements for the new website has been completed.  A quote from Parish Council Websites meeting the requirements is forwarded with the agenda (£649.00 no VAT, plus hosting costs of £19.00 per month).   Members are requested to review and approve the quote and the commencement deposit of £194.70.     6.         GRASS CUTTING CONTRACT   Members are requested to review the quote from Supreme Contract Services Ltd to complete the grass and hedge cutting for 2020/21 at a cost of £2053.00 (excluding VAT) based on 18 cuts during the growing season at a cost of £108.50 per visit (excluding VAT).     7.         APPLICATIONS TO THE COMMUNITY FUND   The Community Fund Advisory Group has recommended that the following grants are awarded by the Parish Council.  Members will need to assess the applications circulated and decide whether to approve the grants.     7.1       BROAD TOWN VILLAGE SHOW – VE DAY ANNIVERSARY CELEBRATION   Application received for a grant of £1452.00.  Application and supporting details circulated with agenda.    7.2       BROAD TOWN FOOTPATHS GROUP   Application received for a grant of £618.10 for installation of Berkswell pedestrian gate.  Application circulated with agenda.      8          PLANNING   8.1       PLANNING APPLICATIONS RECEIVED   Application Number Applicant Location of Development Description of Development 20/00419/FUL     Mr Bayliffe Thorncroft House 29 Broad Town Road Broad Town Wiltshire SN4 7RB Part retrospective change of use from domestic garage (C3) to sales and tasting area (A1) and microbrewery (B2) and change of first floor to staff office (B1) and change of use of outbuilding to be used as microbrewery (B2). Additional information now available on planning portal.  Deadline for comments extended to 16.03.20 due planning portal delays. 20/01549/LBC 20/01010/FUL   Mr R Pearce Pantywick 101 Broad Town Hill Broad Town Wiltshire SN4 7RU Proposed single storey extension to kitchen. Comments invited until: 26.03.2020   8.2       PLANNING APPLICATIONS DETERMINED   Application Number Location of development Description of development Decision 19/11271/FUL The Fields Broad Town Road Broad Town SN4 7RB Change of use of existing stable to tourist accommodation.   Approve with conditions.     All planning documents and decisions can be viewed at: https://planning.wiltshire.gov.uk/Northgate/PlanningExplorer/Home.aspx   9.         BRIEFING NOTE 20-09 – CHANGES TO KERBSIDE RECYCLING COLLECTIONS To note the correspondence from Wiltshire Council.   10.       BRIEFING NOTE 20-10 – SUGGESTIONS FOR IMPROVEMENTS TO BUS SERVICES To note the correspondence from Wiltshire Council.   11.       BRIEFING NOTE 20-11 – WORKING IN PARTNERSHIP WITH TOWN AND PARISH COUNCILS To note the correspondence from Wiltshire Council.  Members are requested to review the local open spaces map and survey and forward comments to the Parish Clerk.   12.       EXCHANGE OF INFORMATION Please note no decisions can be made on these items.  Anything raised which requires a decision of the council will be included as an agenda item at the next Parish Council meeting. Cllr Joyce Mon, 02 Mar 2020 17:29:00 GMT f1397696-738c-4295-afcd-943feb885714:2521 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/2519/Approved-202021-budget-with-Precept-calculation#Comments 0 https://www.broad-town.co.uk/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=323&ModuleID=865&ArticleID=2519 https://www.broad-town.co.uk:443/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=2519&PortalID=0&TabID=323 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/2519/Approved-202021-budget-with-Precept-calculation Approved budget & precept as agreed in the January 2020 meeting Cllr Joyce Tue, 11 Feb 2020 17:22:00 GMT f1397696-738c-4295-afcd-943feb885714:2519 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/2517/Agenda-and-Supportring-Papers-for-the-Parish-Council-meeting-on-the-10th-February-2020#Comments 0 https://www.broad-town.co.uk/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=323&ModuleID=865&ArticleID=2517 https://www.broad-town.co.uk:443/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=2517&PortalID=0&TabID=323 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/2517/Agenda-and-Supportring-Papers-for-the-Parish-Council-meeting-on-the-10th-February-2020 BROAD TOWN PARISH COUNCIL Emna Diamant Parish Clerk and RFO                                                                                                              May Cottage 24b Chittoe Heath Bromham Chippenham SN15 2EH Tel:  07990040675                                      3rd February 2020   To:                   Councillor J E Jordan - Chairman                         Councillor S G Hartley                         Councillor M A Holland                         Councillor B Joyce                         Councillor R Pearce                            Councillor C J Rendell                               Dear Councillors   In accordance with the Local Government Act (LGA) 1972, Sch 12 paras 10 (2) (b) you are summoned to attend the Ordinary Meeting of the Parish Council.  The meeting will be held in the Village Hall on Monday 10th February 2020 commencing at 6.30pm.   (LGA 1972 sch.12 para 10(2)(a).  A period of public participation will take place prior to the formal opening of the meeting.   The Press and Public are welcome to attend this meeting.   Yours sincerely                                                                                                    Mrs E Diamant                                                            Parish Clerk and RFO      BROAD TOWN PARISH COUNCIL   Parish Council Meeting – Monday 10th February 2020     PUBLIC PARTICIPATION   A G E N D A   1.         APOLOGIES   To receive apologies for absence.   2.         DECLARATIONS OF INTEREST   In accordance with the Parish Council’s Code of Conduct, all Members are required to declare any disclosable pecuniary interests or other registrable interests which have not already been declared in the Council’s Register of Interests.  Members may however, also decide, in the interests of clarity and transparency, to declare at this point in the meeting, any such disclosable pecuniary interests which they have already declared in the Register, as well as any other registerable interests.   3.         MINUTES          To confirm as a true record the minutes of the Parish Council Meeting held on Monday 13th January 2019.   4.         FINANCE   4.1       BANK BALANCES at 31.01.2020   Treasurers Account                 £9143.57        Business Bank Instant               £ Nil   Community Fund                      £ 8032.11     4.2       SLCC MEMBERSHIP 2020 INVOICE   Members are requested to approve the payment of £78.00 to the Society of Local Council Clerks.  Invoice circulated with agenda.   4.3       GRASS CUTTING INVOICE - R. HALL   Members are asked to approve the payment of £2150.00 to Rod Hall for grass cutting and hedge maintenance in 2019.  Invoice circulated with agenda.         5          PLANNING   5.1       PLANNING APPLICATIONS RECEIVED   Application Number Applicant Location of Development Description of Development 20/00419/FUL     Mr Bayliffe Thorncroft House 29 Broad Town Road Broad Town Wiltshire SN4 7RB Part retrospective change of use from domestic garage (C3) to sales and tasting area (A1) and microbrewery (B2) and change of first floor to staff office (B1) and change of use of outbuilding to be used as microbrewery (B2).     5.2       PLANNING APPLICATIONS DETERMINED   Application Number Location of development Description of development Decision 19/09189/FUL Land rear of 36 Broad Town Road Broad Town Wiltshire SN4 7RB New garage to front of plot. Approve with conditions.     All planning documents and decisions can be viewed at: https://planning.wiltshire.gov.uk/Northgate/PlanningExplorer/Home.aspx   6.         BRIEFING NOTE 20-04 - WILTSHIRE HOUSING SITE ALLOCATION PLAN – INSPECTOR’S REPORT To note the correspondence from Wiltshire Council.   7.         BRIEFING NOTE 20-04 – COMMUNITY AREA TRANSPORT GROUPS – SURVEY To note the correspondence from Wiltshire Council.     8.         GARAGES AT REDHILLS To note that residents have reported that the area in front of the garages usually used for turning vehicles next to the shared access has been fenced off.  Vehicles may now have to reverse on to the main road and safety concerns have been raised by residents.   9.         PARISH COUNCIL MEETING SCHEDULE 2020/21 Members are requested to review the meeting schedule for 2020/21.  Schedule circulated with agenda.   10.       EXCHANGE OF INFORMATION Please note no decisions can be made on these items.  Anything raised which requires a decision of the council will be included as an agenda item at the next Parish Council meeting.       BROAD TOWN PARISH COUNCIL Minutes of the Parish Council Meeting held on Monday 13th January 2020 In the Village Hall     Present:                      Councillor J E Jordan – Chairman Councillor S Hartley                                                                Councillor M A Holland                                     Councillor R Pearce                                                                                                                Councillor C Rendell                                          Officers:                      Mrs E Diamant – Parish Clerk   PUBLIC PARTICIPATION 5 members of the public were present. A resident queried the changes to the gate at the field to Manor Farm on the right hand side; it was confirmed that the gate has been there historically but has been changed recently.   51/19              APOLOGIES   Apologies were received from Councillor Joyce.   52/19  DECLARATIONS OF INTEREST   There were no declarations of interest.   53/19  MINUTES          The minutes of the Parish Council Meeting held on Monday 9th December having previously been circulated were signed by the Chairman, Councillor Jordan as a correct record.   54/19  FINANCE   54/19.1           BANK BALANCES and BANK RECONCILIATION at 31.12.2020   Treasurers Account                 £9899.13        Business Bank Instant               £ Nil   Community Fund                      £ 8032.11     The bank balances and cashbook were noted.    54/19.2           DRAFT BUDGET 2020/2021   The amendments to the budget following the December Parish Council meeting were noted.  The budget for the playground fencing replacement project was discussed; the budget for 2020/21 includes £1500 to add to the current reserve of £1500.  It was agreed that the Parish Clerk will refresh the quotes for fencing replacement costs and contact the Area Board representatives regarding applying for match funding via the Area Board Grant with the intention of completing this project in the 2020/21 year.   It was proposed by Councillor Pearce, seconded by Councillor Hartley and             UNANIMOUSLY RESOLVED to approve the budget for 2020/21.   54/19.3           PRECEPT REQUEST 2020/21   It was proposed by the Chairman, Councillor Jordan, seconded by Councillor Rendell and             UNANIMOUSLY RESOLVED to approve the precept request for 2010/21 at £9772.32.     54/19.4           PARISH CLERK SALARY AND EXPENSES – 8TH OCTOBER TO 6TH JANUARY 2020   It was proposed by the Chairman, Councillor Jordan, seconded by Councillor Pearce and             UNANIMOUSLY RESOLVED to approve the payment of £755.56 to the Parish Clerk.     55/19              PLANNING        All planning documents and decisions can be viewed at: https://planning.wiltshire.gov.uk/Northgate/PlanningExplorer/Home.aspx   55/19.1           PLANNING APPLICATIONS RECEIVED   Application Number Applicant Location of Development Description of Development 19/11271/FUL Mrs S Hughes The Fields Broad Town Road Broad Town SN4 7RB Change of use of existing stable to tourist accommodation. Deadline for comments: 14th January 2020. No objections were raised.       55/19.2           PLANNING APPLICATIONS DETERMINED   Application Number Location of development Description of development Decision 19/08382/FUL Hambrook Farm Thornhill Royal Wootton Bassett SN4 7RX Design Amendments Following Approval of Application 18/04428/PNCOU, Incorporating an Increased Area of Curtilage, Changes to Approved Doors and Windows and Amended Walling Materials.   Approve with conditions. The decision was noted. 19/03874/OUT Land South of Broad Town Primary School Broad Town Road Broad Town SN4 7RE Residential development of up to 10 entry-level affordable dwellings, with associated access roads and car parking, a community car park, a publicly accessible village green, landscaping, drainage and other associated infrastructure. Refused. The decision was noted.   Planning application 19/03874/OUT was discussed; it was noted that the planning report details in full the reasons why the application was refused.   Councillor Jordan noted that an e-mail was sent thanking Wilshire Planning for their due diligence in assessing the application.   56/19              BRIEFING NOTE 19-039: COMMUNITY AREA JOINT NEEDS ASSESSMENT The correspondence from Wiltshire Council was noted.   The current priorities of Wiltshire Council contained in the needs assessment were noted.     57/19              PURCHASE OF EXTENDED WARRANTY FOR LAPTOP Members discussed the purchase of an extended warranty for the laptop at a cost of £104 for one year’s cover.  It was decided that this would not be purchased; repairs will be addressed ad hoc.   58/19              EXCHANGE OF INFORMATION   The timetable for the Community Energy Fund grant applications was discussed; the grant board will need to meet in late February in order for grants to be considered in time for the March Parish Council meeting.  The Parish Clerk will circulate potential dates to the grant board members via e-mail.  A call for Community Energy Fund applications will go in the newsletter.   It was noted that Easter Monday falls on the second Monday of April this year; The Parish Clerk will e-mail councillors for availability for an alternative date for the April Parish Council meeting and a date for the Annual Parish Meeting for 2020.   Councillor Pearce reported that the Appleford appeal was rejected at the high court and appellants have been ordered to pay costs.  It was noted that the deadline for compliance as stated in the Planning Inspectorate report remains at six months from the 24th September 2019 decision date.   Councillor Pearce reported that he did not have the opportunity to attend the CATG meeting in December.  He will attend the next CATG meeting; there is the possibility that road signage for horse crossings in relation to the gallops will be discussed.   Councillor Pearce reported that he is progressing the purchase of the SIDS and will be approaching the device vendor and Swindon Council to access training sessions.   It was noted that the village sign and the road sign at the end of Pye Lane have not been repaired; the Parish Clerk has reported these and will chase up with Wiltshire Council.     Next meeting Monday 10th February 2020 at 6.30pm Meeting closed at: 7.13pm Signed: …………………………………………………  Dated:  10th February 2020                         Chairman, Councillor J Jordan     Cllr Joyce Mon, 03 Feb 2020 16:41:00 GMT f1397696-738c-4295-afcd-943feb885714:2517 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/2516/Good-Energy-Community-Fund-Application-Details#Comments 0 https://www.broad-town.co.uk/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=323&ModuleID=865&ArticleID=2516 https://www.broad-town.co.uk:443/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=2516&PortalID=0&TabID=323 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/2516/Good-Energy-Community-Fund-Application-Details Application Form and Criteria are attached. The deadline for applications is the 17th February 2020. Rupert Pearce Mon, 27 Jan 2020 17:40:00 GMT f1397696-738c-4295-afcd-943feb885714:2516 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/2514/Agenda-and-Supporting-Papers-for-the-Parish-Council-meeting-on-the-13th-January-2020#Comments 0 https://www.broad-town.co.uk/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=323&ModuleID=865&ArticleID=2514 https://www.broad-town.co.uk:443/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=2514&PortalID=0&TabID=323 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/2514/Agenda-and-Supporting-Papers-for-the-Parish-Council-meeting-on-the-13th-January-2020 BROAD TOWN PARISH COUNCIL Emna Diamant Parish Clerk and RFO                                                                                                              May Cottage 24b Chittoe Heath Bromham Chippenham SN15 2EH Tel:  07990040675                                      6th January 2020   To:                   Councillor J E Jordan - Chairman                         Councillor S G Hartley                         Councillor M A Holland                         Councillor B Joyce                         Councillor R Pearce                            Councillor C J Rendell                               Dear Councillors   In accordance with the Local Government Act (LGA) 1972, Sch 12 paras 10 (2) (b) you are summoned to attend the Ordinary Meeting of the Parish Council.  The meeting will be held in the Village Hall on Monday 13th January 2020 commencing at 6.30pm.   (LGA 1972 sch.12 para 10(2)(a).  A period of public participation will take place prior to the formal opening of the meeting.   The Press and Public are welcome to attend this meeting.   Yours sincerely                                                                                                    Mrs E Diamant                                                            Parish Clerk and RFO      BROAD TOWN PARISH COUNCIL   Parish Council Meeting – Monday 13th January 2020     PUBLIC PARTICIPATION   A G E N D A   1.         APOLOGIES   To receive apologies for absence.   2.         DECLARATIONS OF INTEREST   In accordance with the Parish Council’s Code of Conduct, all Members are required to declare any disclosable pecuniary interests or other registrable interests which have not already been declared in the Council’s Register of Interests.  Members may however, also decide, in the interests of clarity and transparency, to declare at this point in the meeting, any such disclosable pecuniary interests which they have already declared in the Register, as well as any other registerable interests.   3.         MINUTES          To confirm as a true record the minutes of the Parish Council Meeting held on Monday 9th December 2019.   4.         FINANCE   4.1       BANK BALANCES AND BANK RECONCILIATION at 30.11.2019   Treasurers Account                 £9899.13        Business Bank Instant               £ Nil   Community Fund                      £ 8032.11   4.2       DRAFT BUDGET 2020/2021   Updated draft Budget circulated with agenda; for discussion and agreement by members.    4.3       PRECEPT REQUEST 2020/21   Following approval of the budget, members are requested to agree and approve the precept request for 2020/21         4.4.      PARISH CLERK SALARY AND EXPENSES – 8TH OCTOBER TO 6TH JANUARY 2020   Members are requested to approve the payment of £755.56 to the Parish Clerk.   Salary £657.27 Less Tax £0.00 Net Salary £657.27 ½ Year working from home allowance   Mileage £37.80 Stamps £3.50 Printer Cartridges £56.99 Total Due £755.56       5          PLANNING   5.1       PLANNING APPLICATIONS RECEIVED   Application Number Applicant Location of Development Description of Development 19/11271/FUL Mrs S Hughes The Fields Broad Town Road Broad Town SN4 7RB Change of use of existing stable to tourist accommodation. Deadline for comments: 14th January 2020     5.2       PLANNING APPLICATIONS DETERMINED   Application Number Location of development Description of development Decision 19/08382/FUL Hambrook Farm Thornhill Royal Wootton Bassett SN4 7RX Design Amendments Following Approval of Application 18/04428/PNCOU, Incorporating an Increased Area of Curtilage, Changes to Approved Doors and Windows and Amended Walling Materials.   Approve with conditions. 19/03874/OUT Land South of Broad Town Primary School Broad Town Road Broad Town SN4 7RE Residential development of up to 10 entry-level affordable dwellings, with associated access roads and car parking, a community car park, a publicly accessible village green, landscaping, drainage and other associated infrastructure.   Refuse     All planning documents and decisions can be viewed at: https://planning.wiltshire.gov.uk/Northgate/PlanningExplorer/Home.aspx   6.         BRIEFING NOTE 19-039 COMMUNITY AREA JOINT STRATEGIC NEEDS ASSESSMENT To note the correspondence from Wiltshire Council.   7.         PURCHASE OF EXTENDED WARRANTY FOR LAPTOP Members are requested to discuss the purchase of an extended warranty for the laptop at a cost of £104 for one year’s cover.   8.         EXCHANGE OF INFORMATION Please note no decisions can be made on these items.  Anything raised which requires a decision of the council will be included as an agenda item at the next Parish Council meeting.       BROAD TOWN PARISH COUNCIL Minutes of the Parish Council Meeting held on Monday 9th December 2019 In the Village Hall     Present:                      Councillor J E Jordan – Chairman Councillor S Hartley                                                                Councillor M A Holland                                     Councillor B Joyce                                     Councillor R Pearce                                                                                                                Councillor C Rendell                                          Officers:                      Mrs E Diamant – Parish Clerk   In attendance:            Mollie Groom- Unitary Councillor   PUBLIC PARTICIPATION 5 members of the public were present. Thanks were given to the Parish Council for their support for the Christmas tree at the Church and for the grant for community coffee mornings group. A resident referred to the plan to produce an updated parish booklet and asked that consideration be given to this again.   43/19              APOLOGIES   There were no apologies.   44/19  DECLARATIONS OF INTEREST   There were no declarations of interest.   45/19  MINUTES          The minutes of the Parish Council Meeting held on Monday 11th November 2019 having previously been circulated were signed by the Chairman, Councillor Jordan as a correct record.   46/19  FINANCE   46/19.1           BANK BALANCES and BANK RECONCILIATION at 30.11.2019   Treasurers Account                 £10076.32      Business Bank Instant               £ Nil   Community Fund                      £8748.08   The bank balances and cashbook were noted.  It was noted that there were two items on the cashbook requiring amendment; the amended cashbook has been circulated and put on the website.     46/19.2           DRAFT BUDGET 2020/2021   The projected balance at the end of the financial year capturing all outstanding expenditure was presented as £6675.00.  This would be sufficient to retain the recommended reserve of six months operating costs of £4934.00.   It was discussed that the remaining funds could be used to build a reserve for the capital expenditure costs of replacing the fencing at Redhills.  It was proposed that the budget for 2020/21 could include £1500.00 for community/capital expenditure projects including replacement of the fencing, building an overall reserve of £3000.00 towards the fencing.  Several quotes were sought for the replacement of the fencing in January 2019, with the median quote being £6000.00.  It was discussed that the Parish Council could approach the Area Board to apply for a grant for match funding for the fencing replacement project.  Mollie Groom, Unitary Councillor was consulted during the discussion and saw no reason why the Parish Council should not approach the Area Board regarding this proposal.  It was noted that consideration should be given to checking the current standards on fencing for play areas and refresh the quotes in relation to these.  The Parish Clerk will check the dates of the Area Board Grant applications for 2020.   The draft budget was presented showing known income and expenditure items and a proposed precept calculation.  There was discussion regarding additional items and adjustments to proposed costs.  These were:   A suggested budget of £500.00 for play area/equipment maintenance; it was noted that there have been maintenance costs in 2019/20 and that it would be wise to ensure that funds are available to repair items as the need arises. A suggested budget of £75.00 to support the purchase of Christmas tree for the church and decoration by local groups. A suggested reserve of £100.00 towards producing an updated Broad Town information leaflet. A budget of £300.00 for second year website hosting. Inflationary increases of 3% were applied to the clerk’s salary, internal audit fees and play area inspection fees. A budget of £1750.00 for grass cutting to include the costs of indemnity insurance for the contractor. The budget for the footpaths maintenance to remain at £400.00, with consideration being given to applying to the Community Energy Fund grant for replacement gates for the work on the White Horse Trail.  It was noted that the preferred gates are a metal type that are hard wearing and may increase usability and accessibility on the trail.   It was noted that with the adjustments discussed the budget is projected to be in line with the precept level for 2019/20 with no increase in the precept for 2020/21 anticipated.  The Parish Clerk will amend and re circulate the draft budget in line with the comments above to be reviewed via e-mail correspondence prior to the January meeting.  The final budget, precept calculation and request are to be debated and agreed at the January Parish Council meeting.  The Chairman, Councillor Jordan thanked Councillor Joyce for his work on the preparation of the draft budget.     46/19.3           PAYMENTS FOR APPROVAL   COMMUNITY HEARTBEAT TRUST   It was proposed by Councillor Hartley, seconded by Councillor Pearce and   UNANIMOUSLY RESOLVED to approve the payment of £151.20 (inc VAT) to the Community Heartbeat Trust for the annual support costs of the community defibrillator.   The Parish Clerk will contact the Community Heartbeat Trust to amend the contact details for invoicing.     COMMUNITY FUND – BROAD TOWN FOOTPATHS GROUP   It was proposed by Councillor Joyce, seconded by Councillor Hartley and   UNANIMOUSLY RESOLVED to approve the payment of £715.97 as part balance of the Community Fund of £969.03 awarded to Broad Town Footpaths Group at the Parish Council meeting on 14.10.19.     47/19             CHRISTMAS TREE FOR CHRIST CHURCH, BROAD TOWN   It was proposed by Councillor Rendell, seconded by Councillor Joyce and   UNANIMOUSLY RESOLVED to approve the payment of £25.99 for the purchase of the Christmas tree for Christ Church, Broad Town.       48/19              PLANNING        All planning documents and decisions can be viewed at: https://planning.wiltshire.gov.uk/Northgate/PlanningExplorer/Home.aspx       48/19.1           PLANNING APPLICATIONS DETERMINED   Application Number Location of development Description of development Decision 19/09153/FUL Tyning Farm Cotmarsh Broad Town SN4 7RA Proposed extension to the general purpose agricultural buildings. Withdrawn.  The decision was noted. 19/06201/LBC Bicknoll House Chaddington Lane Royal Wootton Bassett SN4 8QR Creation of a bathroom and three replacement windows to the attic. Approve with conditions. The decision was noted.       49/19              BRIEFING NOTE 19-037 SEND STRATEGY The correspondence from Wiltshire Council was noted.   50/19              EXCHANGE OF INFORMATION Planning application 19/03874/OUT (land south of Broad Town School) was discussed; responses by the Parish Council and residents to the amended plans are on the planning portal.  The deadline for a decision is the 20th December 2019.  Councillor Mollie Groom confirmed the call in to committee for this application.  Mollie advised that she is away until early February 2020; should the application be heard at committee in January Councillors Allison Bucknell and Mary Champion can be contacted.   The sign at the entrance to the village is still in a poor state of repair; the Parish Clerk has reported this to highways at Wiltshire Council and will follow up on this.  Councillor Joyce noted that there is a further sign in the village with repairs needed to the post and will forward the location of the sign to the Parish Clerk.   The Parish Clerk reported on the follow up of flooding issues discussed at the November meeting.  A letter has been sent to the landowner.  Planning enforcement at Wiltshire Council have again referred the Parish Council to the drainage engineer attending the flooding in June 2018.  Councillors Mollie Groom and Allison Bucknell have been contacted for advice; a reply is pending from Allison Bucknell.   Councillor Holland reported on the footpaths group.  The group had another successful day in November tackling the undergrowth on the White Horse Trail.  Further clearance using the power tools funded by the Good Energy Community Fund is planned.  A new stile has been fitted at Cotmarsh.  Councillor Holland will look into putting a map in the newsletter to show where the new equipment is.   Councillor Pearce advised that the filing cabinet has been removed and rehomed locally.   The Parish Clerk reported that planning enforcement have advised that they contacted the planned Broad Town Brewery to notify that a change of use application is recommended.       Next meeting Monday 13th January 2020 at 6.30pm Meeting closed at: 19.40 Signed: …………………………………………………  Dated:  13th January 2020                         Chairman, Councillor J Jordan         Cllr Joyce Tue, 07 Jan 2020 10:19:00 GMT f1397696-738c-4295-afcd-943feb885714:2514 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/2510/Agenda-and-supporting-papers-for-the-Parish-Council-meeting-on-9th-December-2019#Comments 0 https://www.broad-town.co.uk/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=323&ModuleID=865&ArticleID=2510 https://www.broad-town.co.uk:443/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=2510&PortalID=0&TabID=323 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/2510/Agenda-and-supporting-papers-for-the-Parish-Council-meeting-on-9th-December-2019 BROAD TOWN PARISH COUNCIL Emna Diamant Parish Clerk and RFO                                                                                                                                                                                     May Cottage 24b Chittoe Heath Bromham Chippenham SN15 2EH Tel:  07990040675                                    2nd December 2019   To:                   Councillor J E Jordan - Chairman                         Councillor S G Hartley                         Councillor M A Holland                         Councillor B Joyce                         Councillor R Pearce                            Councillor C J Rendell                               Dear Councillors   In accordance with the Local Government Act (LGA) 1972, Sch 12 paras 10 (2) (b) you are summoned to attend the Ordinary Meeting of the Parish Council.  The meeting will be held in the Village Hall on Monday 9th December 2019 commencing at 6.30pm.   (LGA 1972 sch.12 para 10(2)(a).  A period of public participation will take place prior to the formal opening of the meeting.   The Press and Public are welcome to attend this meeting.   Yours sincerely                                                                                                    Mrs E Diamant                                                                        Parish Clerk and RFO      BROAD TOWN PARISH COUNCIL   Parish Council Meeting – Monday 9th December 2019     PUBLIC PARTICIPATION   A G E N D A   1.         APOLOGIES   To receive apologies for absence.   2.         DECLARATIONS OF INTEREST   In accordance with the Parish Council’s Code of Conduct, all Members are required to declare any disclosable pecuniary interests or other registrable interests which have not already been declared in the Council’s Register of Interests.  Members may however, also decide, in the interests of clarity and transparency, to declare at this point in the meeting, any such disclosable pecuniary interests which they have already declared in the Register, as well as any other registerable interests.   3.         MINUTES          To confirm as a true record the minutes of the Parish Council Meeting held on Monday 11th November 2019.   4.         FINANCE   4.1       BANK BALANCES AND BANK RECONCILIATION at 30.11.2019   Treasurers Account                 £10076.32      Business Bank Instant              £ Nil   Community Fund                      £8748.08   4.2       DRAFT BUDGET 2020/2021   Draft Budget circulated with agenda; for discussion and agreement by members.  The final budget will be presented at the January meeting in order to set the precept for 2020/21.     4.3.      PAYMENTS FOR APPROVAL   COMMUNITY HEARTBEAT TRUST   Members are requested to approve the payment of £151.20 (inc VAT) to the Community Heartbeat trust for the annual support costs of the community defibrillator. COMMUNITY FUND – BROAD TOWN FOOTPATHS GROUP   Members are requested to approve the reimbursement payment of £715.97 as part balance of the Community Fund of £969.03 awarded to Broad Town Footpaths Group at the Parish Council meeting on 14.10.19.   5          CHRISTMAS TREE FOR CHRIST CHURCH, BROAD TOWN   The Parish Council has been approached for support with the costs and set up of the Christmas Tree at Christ Church, Broad Town.  Members are requested to discuss support for 2019 and on an annual basis.     6          PLANNING   6.1       PLANNING APPLICATIONS DETERMINED   Application Number Location of development Description of development Decision 19/09153/FUL Tyning Farm Cotmarsh Broad Town SN4 7RA Proposed extension to the general purpose agricultural buildings. Withdrawn 19/06201/LBC Bicknoll House Chaddington Lane Royal Wootton Bassett SN4 8QR Creation of a bathroom and three replacement windows to the attic. Approve with conditions     All planning documents and decisions can be viewed at: https://planning.wiltshire.gov.uk/Northgate/PlanningExplorer/Home.aspx     7.         BRIEFING NOTE 19-037 SEND STRATEGY To note the correspondence from Wiltshire Council; this briefing was circulated on the 28th November 2019 and the consultation ends on the 8th December 2019.   8.         EXCHANGE OF INFORMATION Please note no decisions can be made on these items.  Anything raised which requires a decision of the council will be included as an agenda item at the next Parish Council meeting.       BROAD TOWN PARISH COUNCIL Minutes of the Parish Council Meeting held on Monday 11th November 2019 In the Village Hall   Present:                      Councillor J E Jordan – Chairman Councillor S Hartley                                                                Councillor M A Holland                                     Councillor R Pearce                                                                                                                Councillor C Rendell                                         Officers:                      Mrs E Diamant – Parish Clerk   PUBLIC PARTICIPATION 12 members of the public were present.   A resident noted that the empty filing cabinet in the village hall needs disposing of.  Councillor Holland and Councillor Pearce will arrange for this to be completed.   A resident noted that the village sign is in a poor state of repair and needs fixing or replacing.  There is also a loose sign for Pye Lane that needs securing. The Parish Clerk will contact highways and the Parish Steward to arrange repair.   The missing reflective signs on the right hand side of road up the hill out of Broad Town were also noted.  The Parish Clerk will report this to highways.   The work of the footpaths group on the bridge at route 7 was noted by a resident and is much appreciated.   Residents raised the flowing concerns regarding flooding events at Manor Farm: Grates and blockages on the site have not been cleared and maintained causing flooding at neighbouring properties and land. There had been no issues with flooding at the site prior to the development. Property and storage areas have been damaged. Refuse and debris from the site has ended up in the stream and has been cleared by residents. Residents have repeatedly contacted the landowner and received an extremely slow and ineffective response causing further damage to land and property.  Residents have used pumps to remove water from their own land. The manhole cover on the site needs to be removed with a digger – any blockage cannot be dealt with easily and needs full co-operation from the landowner. Residents have contacted Wiltshire Council and environmental services regarding the flooding but have not received any support.   Residents raised the following concerns regarding planning application 19/09945/FUL:   Given the ongoing issues with flooding residents feel there should be no more development permitted on this site. Further building on the site is likely to increase the risk of serious flooding affecting nearby residents   32/19              APOLOGIES   Apologies were received from Councillor Joyce   33/19  DECLARATIONS OF INTEREST   There were no declarations of interest.   34/19  MINUTES          The minutes of the Parish Council Meeting held on Monday 14th October 2019 having previously been circulated were signed by the Chairman, Councillor Jordan as a correct record.   35/19  FINANCE   35/19.1           BANK BALANCES and BANK RECONCILIATION at 31.10.2019   Treasurers Account                 £10444.25      Business Bank Instant              £ Nil   Community Fund                      £8748.08     The bank balances and cashbook were noted.   36/19              PAYMENT TO SLCC FOR LEVEL THREE CiLCA COURSE   It was proposed by Councillor Hartley, seconded by Councillor Pearce and   UNANIMOUSLY RESOLVED to approve the payment of £350 to SLCC for the Parish Clerk to complete the level three CiLCA course.     37/19             FLOODING INCIDENT ON MANOR FARM AFFECTING ADJACENT PROPERTIES   The Parish Council noted the recent flooding event and the poor outcome reported by residents.   The Chairman, Councillor Jordan noted that concerns about drainage were raised with Wiltshire Council Planning regarding the previous applications on the site and following the flooding event in 2018.  It is noted that the prerequisite for planning should have included a drainage report.  The Parish Council will take the following actions:   Contact Councillors Mollie Groom and Allison Bucknell stating the seriousness of the flooding, noting the impact on residents and requesting that they clarify who we need to approach for support regarding the ongoing issues. Write to the landowner to note the seriousness of the flooding and to remind them of their responsibility to maintain the drainage systems at the site. Contact planning enforcement at Wiltshire Council to enquire whether conditions can be applied retrospectively requiring the landowner to maintain and clear the grates and drainage.       38/19              PLANNING        38/19.1           PLANNING APPLICATIONS RECEIVED   All planning documents and decisions can be viewed at: https://planning.wiltshire.gov.uk/Northgate/PlanningExplorer/Home.aspx   Application Number Name of Applicant Location of development Description of development         19/09189/FUL Mr James Robson Land to the rear of 36 Broad Town Road Broad Town Swindon SN4 7RB New garage to front of plot.   Deadline for comments: 11.11.19   No objections were raised; it was noted that the site has parking and access already in place.  It was noted that the original building was larger than was felt appropriate for the space and that the plan will further increase the building development on the plot. 19/09945/FUL Jane Allison Manor Farm Broad Town Swindon SN4 7RN Agricultural Storage Building   Deadline for comments: 19.11.19     Planning application 19/09945/FUL was discussed; the following concerns were raised.   The application for a new building will increase the risk of flooding in an area where flooding is a current and serious issue.  The application states that a previous application (19/08517/APD) for this site was rejected in September 2019.  There is no further information on this prior application and why it was rejected. The conditions of previous application18/09642/FUL state that the site is not to be used for parking of plant or machinery.  It was noted that the site already has plant and machinery on it and is in breach of these conditions. There is no drainage statement for the building on the application.  The surface of the proposed site currently has some permeability assisting drainage.  The application does not state where the run off water for the building will go to.  A full drainage statement with attention to maintenance issues is essential for applications at this site.   In summary, given the current and ongoing serious issues with drainage maintenance and flooding on this site, the Parish Council objects to this proposal.      38/19.2.2        PLANNING APPLICATIONS DETERMINED   Application Number Location of development Description of development Decision 19/07971/FUL Lay Marsh Farm Cotmarsh Lane Broad Town Swindon SN4 7RA Part retrospective application for erection and extension of agricultural buildings   Approve with conditions. The decision was noted. 19/05551/LBC Broad Town Farmhouse Broad Town SN4 7RG Refurbish some windows and replace other wooden casement windows and doors around the property Approve with conditions. The decision was noted.         38/19.3           19/07306/FUL – NORTHERN AREA PLANNING COMMITTEE   It was noted that the above application was discussed at committee on Wednesday 6th November; the application was passed with prerequisites and conditions which are available on the planning portal.  It is noted that the stipulations around timing (Monday to Friday 9 am to 4pm and Saturday mornings) still leave children travelling home from school at risk.  Residents have noted that there is no information specifying the warning signs that will be in place on the highway; the Parish Clerk will request further information about this from planning.   Councillor Rendell attended the session and reported back.  The chamber where the meeting was held is a large space; this does not make it easy for residents to speak up.  Councillor Rendell noted that limited attention was given to road safety during the meeting and that there was no feedback regarding the points raised by residents – they were merely noted by the committee.   Including Councillor Rendell there were three residents of Broad Town present; it was felt more residents from Broad Town were needed at the meeting to ensure that more time was spent on the concerns of residents.    The Parish Clerk will send a letter to the planning officer and applicant recognising the stipulations and noting that we expect the conditions to be observed.    39/19              INSURANCE UPDATE AND QUOTE FOR COVERING ADDITIONAL ITEMS   Members reviewed the quote for covering power tools and SIDs under category C of the existing policy at an additional cost of £37.73.  The Parish Clerk will arrange for the payment of the premium increase once the tools and SIDs have been purchased.   The insurer has confirmed that the above items need to be securely stored; the location does not need to be specified.  It was noted that long term storage of items owned by the Parish Council needs to be resolved; consideration for storage options can be put into the budget for 2020/2021.   The insurer has confirmed that the activities of the footpath volunteers are covered under the public liability section of the policy.  Volunteers using power tools need to state that they have the appropriate training or state that they are able to use the items in accordance with the manufacturer’s instructions.  The Parish Clerk will check the volunteer documentation and ensure that this is included.   40/19              BRIEFING NOTE 19-030 – TARGETING FLY TIPPING   The correspondence from Wiltshire Council was noted.   41/19              BRIEFING NOTE 19-033 – PAYPHONE CONSULTATION   The correspondence from Wiltshire Council was noted.   42/19              EXCHANGE OF INFORMATION   The Chairman, Councillor Jordan advised that the next area board meeting on the 27th November is being held in Wootton Bassett as part of an eco-festival and the meeting will focus on environmental issues and opportunities.   The Parish Clerk has been notified by a resident that the bench opposite Elizabeth Cottage and the noticeboard at Redhills may be in need of repair or replacement.  The condition of these will be monitored.    Councillor Hartley noted that there have been some health and safety issues regarding the works by Gigaclear.  These have been reported to Gigaclear and residents are requested to continue to monitor and report any problems.   The replacement padlock and keys for the gate at Redhills are in place.  The names and telephone numbers of the keyholders will be forwarded to the Parish Clerk for a new sign to be made for the noticeboard at Redhills.     Notice has been given of amendments to planning application 19/03874/OUT (land south of the school), and further comments are invited until Monday 25th November.  The amended plans are now available on the Wiltshire Planning Portal.  Members are requested to forward any comments on these to the Parish Clerk.  The Parish Clerk will contact the planning officer to confirm the date that this application will be discussed at committee.  The Chairman, Councillor Jordan noted that Lee Burnham of Wiltshire Planning confirmed in writing on the 25th October 2019 that this application is subject to call in.  Councillor Jordan noted the importance of having as much notice as possible of the committee date to ensure that Broad Town residents are able to attend.     Councillor Holland gave an update on the footpaths group.  Two successful group working days have been held. The stile off the five ways gate has been repaired and the bridge on route 7 was repaired on Saturday 9th November.  Peter Gantlett of Clyffe Pypard, local landowner and farmer has approached the footpaths group to state that he is happy with works competed and has stated that he would  like to get involved with the works on the White Horse trails.   The footpaths group will be out again on Saturday 23rd November; further clearance on paths near five ways gate is planned.    The footpaths group will shortly be planning works for next year, and it was noted that a second group has been set up covering the lower part of the village including Cotmarsh. The Council expressed their thanks to Councillor Holland and to everyone involved in supporting this activity.         Next meeting Monday 9th December 2019 at 6.30pm Meeting closed at 08.05pm Signed: …………………………………………………  Dated:  9th December 2019 Rupert Pearce Tue, 03 Dec 2019 22:15:00 GMT f1397696-738c-4295-afcd-943feb885714:2510 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/2507/Agenda-and-supporting-papers-for-the-Parish-Council-meeting-on-11th-November-2019#Comments 0 https://www.broad-town.co.uk/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=323&ModuleID=865&ArticleID=2507 https://www.broad-town.co.uk:443/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=2507&PortalID=0&TabID=323 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/2507/Agenda-and-supporting-papers-for-the-Parish-Council-meeting-on-11th-November-2019 BROAD TOWN PARISH COUNCIL Emna Diamant Parish Clerk and RFO                                                                                                                                                                                     May Cottage 24b Chittoe Heath Bromham Chippenham SN15 2EH Tel:  07990040675                                    4th November 2019   To:                   Councillor J E Jordan - Chairman                         Councillor S G Hartley                         Councillor M A Holland                         Councillor B Joyce                         Councillor R Pearce                            Councillor C J Rendell                               Dear Councillors   In accordance with the Local Government Act (LGA) 1972, Sch 12 paras 10 (2) (b) you are summoned to attend the Ordinary Meeting of the Parish Council.  The meeting will be held in the Village Hall on Monday 11th November 2019 commencing at 6.30pm.   (LGA 1972 sch.12 para 10(2)(a).  A period of public participation will take place prior to the formal opening of the meeting.   The Press and Public are welcome to attend this meeting.   Yours sincerely                                                                                                    Mrs E Diamant                                                                        Parish Clerk and RFO      BROAD TOWN PARISH COUNCIL   Parish Council Meeting - Monday 11th November 2019     PUBLIC PARTICIPATION   A G E N D A   1.         APOLOGIES   To receive apologies for absence.   2.         DECLARATIONS OF INTEREST   In accordance with the Parish Council’s Code of Conduct, all Members are required to declare any disclosable pecuniary interests or other registrable interests which have not already been declared in the Council’s Register of Interests.  Members may however, also decide, in the interests of clarity and transparency, to declare at this point in the meeting, any such disclosable pecuniary interests which they have already declared in the Register, as well as any other registerable interests.   3.         MINUTES          To confirm as a true record the minutes of the Parish Council Meeting held on Monday 14th October 2019.   4.         FINANCE   4.1       BANK BALANCES AND BANK RECONCILIATION at 31.10.2019   Treasurers Account                 £10444.25      Business Bank Instant              £ Nil   Community Fund                      £8748.08     5.         PAYMENTS FOR APPROVAL   5.1       PAYMENT TO SLCC FOR LEVEL THREE CiLCA COURSE   Members are requested to approve the payment of £350 to SLCC for the Parish Clerk to commence the second part of the level three course.     6.         FLOODING INCIDENT ON MANOR FARM AFFECTING ADJACENT PROPERTIES   To note the flooding incident event and outcome reported by residents. 7.         PLANNING   7.1       PLANNING APPLICATIONS RECEIVED   All planning documents and decisions can be viewed at: https://planning.wiltshire.gov.uk/Northgate/PlanningExplorer/Home.aspx     Application Number Name of Applicant Location of development Description of development         19/09189/FUL Mr James Robson Land to the rear of 36 Broad Town Road Broad Town Swindon SN4 7RB New garage to front of plot.   Deadline for comments: 11.11.19 19/09945/FUL Jane Allison Manor Farm Broad Town Swindon SN4 7RN Agricultural Storage Building   Deadline for comments: 19.11.19     7.2       PLANNING APPLICATIONS DETERMINED   Application Number Location of development Description of development Decision 19/07971/FUL Lay Marsh Farm Cotmarsh Lane Broad Town Swindon SN4 7RA Part retrospective application for erection and extension of agricultural buildings   Approve with conditions 19/05551/LBC Broad Town Farmhouse Broad Town SN4 7RG Refurbish some windows and replace other wooden casement windows and doors around the property Approve with conditions     7.3       19/07306/FUL – NORTHERN AREA PLANNING COMMITTEE   To note that the above application was scheduled for discussion on 6.11.19; decision expected by 15.11.19       8.         INSURANCE UPDATE AND QUOTE FOR COVERING ADDITIONAL ITEMS   Members are requested to review the quote for covering power tools and SIDs under category C of the existing policy – additional costs of £37.73   The insurer has confirmed that the items need to be securely stored; the location does not need to be specified.   The activities of the footpath volunteers are covered under the public liability section of the policy.   9.         BRIEFING NOTE 19-030 – TARGETING FLY TIPPING   To note the correspondence from Wiltshire Council.   10.       BRIEFING NOTE 19-033 – PAYPHONE CONSULTATION   To note the correspondence from Wiltshire Council.     11.       EXCHANGE OF INFORMATION   Please note no decisions can be made on these items anything raised which requires a decision of the council will be included as an agenda item at the next Parish Council meeting.                             BROAD TOWN PARISH COUNCIL   Minutes of the Parish Council Meeting held on Monday 14th October 2019 In the Village Hall   Present:                      Councillor J E Jordan – Chairman Councillor S Hartley                                                                Councillor M A Holland                                     Councillor R Pearce                                                                                                                Councillor C Rendell                                        Unitary Councillor- Mollie Groom                                                       Officers:                      Mrs E Diamant – Parish Clerk     PUBLIC PARTICIPATION  14 members of the public were present. A resident commented on application 19/08871/FUL and raised the following concerns: There are flooding issues at the site with no mention of drainage in the application; the proposed extension is close to the boundary of number 17. The application has been registered with limited information on construction, materials and drainage. Several residents commented on planning application 19/07306/FUL and recent amendments. The following concerns were raised: The revised gallop route has put all of the issues with traffic and horse contact with pedestrians outside one property.  Residents are seeking clarification regarding the ownership of different areas of highway and footpath. Residents have asked highways to re-assess the impact on traffic and road safety; it was noted the number of horses using the route keeps being adjusted on the application. There is little detail on the actual materials being used for the gallops, hard standing and fencing. There is a need to have restrictions on what equipment and vehicles can be put on the hard standing. The application would have a severe effect on privacy to property on the boundary 2 metres away from the site; all the properties on the row will be severely impacted. Serious concerns were raised regarding the safety of children walking to school along the route and should the application be approved, residents would like to see restrictions around school hours.   Any exclusions need to be in place prior to approval. The plans do not deal with the removal of manure from the paths and roads; combined with horse traffic this could make the footpath unusable. The applicant has been clear that the site is being used as part of extending a business; potential use of the site could be much higher than the application suggests. Clarification is being sought on whether horses have right of way on the footpath access point to the field. It was noted that the developer and planning department seem to be in constant dialogue and residents would like to ensure that their views are taken into consideration. Concerns were raised that one or two people are making the decision on behalf of Wiltshire Council without having a look at the site; residents have asked for the officer to complete a full site visit. It was noted that the applicant owns a large area of land adjacent to the existing equestrian business which could be used for a gallop without the need to move horses across the highway and without the disruption to local residents   21/19              APOLOGIES   Apologies were received from Councillor Joyce   22/19  DECLARATIONS OF INTEREST   Councillor Pearce, Holland and Hartley declared an interest in items 28/19.1, 28/19.2 and 28/19.3 respectively; applications to the community fund.   23/19  MINUTES          The minutes of the Parish Council Meeting held on Monday 9th September 2019 having previously been circulated were signed by the Chairman, Councillor Jordan as a correct record.   24/19  FINANCE   24/19.1           BANK BALANCES and BANK RECONCILIATION at 30.09.2019   Treasurers Account                 £11227.80      Business Bank Instant              £ Nil   Community Fund                      £9180.08    The bank balances and cashbook were noted.   25/19.2           REVISED BUDGET AND EXPENDITURE 2019-20   The revised budget document and comments were noted.    It was proposed by the Chairman, Councillor Jordan, seconded by Councillor Hartley and   UNANIMOUSLY RESOLVED to approve the revised budged and expenditure for 2019-20.     26/19              PAYMENTS FOR APPROVAL AND NOTING   26/19.1           PAYMENT TO THE OFFICE OF THE INFORMATION COMMISSIONER    The payment of £35 by direct debit for 2019-20 was noted.     26/19.2           PARISH CLERK SALARY AND EXPENSES – 2nd JULY TO 7TH OCTOBER 2019       Salary £637.65 Less Tax £0.00 Net Salary £637.65 ½ Year working from home allowance - Mileage £50.40 Stamps £0.70 Total Due £688.75   It was proposed by Councillor Hartley, seconded by Councillor Pearce and   UNANIMOUSLY RESOLVED to approve the payment of £688.75 to the Parish Clerk.     26/19.3           REIMBURSEMENT FOR FOOTPATH MATERIALS   It was proposed by the Chairman, Councillor Jordan, seconded by Councillor Hartley and   UNANIMOUSLY RESOLVED to approve the payment of £17.93 to Councillor Holland, for the purchase of safety equipment for the footpaths group.       26/19.4           PAYMENT TO PLAYSAFETY FOR 2019 INSPECTION   It was proposed by the Chairman, Councillor Jordan, seconded by Councillor Pearce and   UNANIMOUSLY RESOLVED to approve the payment of £94.80 to Playsafety Limited for the play area inspection.     27/19             PLAY SAFETY-ROSPA REPORT 2019 FOR REDHILLS PLAY AREA   The Council were pleased to note that the annual independent inspection of our play equipment found all of the equipment to meet the requirements of the relevant standards. No areas of high risk were reported and the remedial actions required can be completed as part of general maintenance.  The need for minor repairs to fencing, regrassing, securing the bench, and monitoring the need for a rail at the multiplay were noted.  The Parish Clerk will contact manufacturer regarding the multiplay and form a plan of works to address the issues identified. It was noted that the Parish Council are starting a new process of monitoring via regular checks in order to pick up issues outside of the annual independent review.   28/19              APPLICATIONS TO THE COMMUNITY FUND   The Community Fund Advisory Group has recommended that the following grants are awarded by the Parish Council.  Members assessed the following applications:   28/19.1           BROAD TOWN COMMUNITY SPEEDWATCH   Application received for a grant of £4290.   The advisory group note that appropriate maintenance and insurance costs for the devices need to be identified by the Parish Council.   It was proposed by Councillor Holland, seconded by Councillor Rendell and   UNANIMOUSLY RESOLVED to approve the grant of £4290 to Broad Town community speedwatch for the purchase of speed indicator devices.   The Parish Clerk will check that our insurance policy covers the devices.      28/19.2           BROAD TOWN FOOTPATHS GROUP   Application received for a grant of £969.03.  The advisory group note that appropriate storage and insurance costs for volunteer use need to be identified by the Parish Council.  The advisory group also recommend that the Parish Council have suitable risk assessments and volunteer documentation in place.   It was proposed by Councillor Hartley, seconded by Councillor Pearce and   UNANIMOUSLY RESOLVED to approve the grant of £969.03 to Broad Town Footpaths group for the purchase of a strimmer and appropriate training.   The Parish Clerk will arrange for this item to be covered by the Parish Council insurance policy and will clarify whether use by volunteers is covered by this policy.   Long term storage arrangements for the item will be identified.     28/19.3           BROAD TOWN COFFEE MORNINGS   It was proposed by the Chairman, Councillor Jordan, seconded by Councillor Rendell and   UNANIMOUSLY RESOLVED to approve the grant of £432 to Broad Town Coffee Mornings in support of venue hire costs.     29/19  PLANNING   29/19.1           PLANNING APPLICATIONS RECEIVED   All planning documents and decisions can be viewed at: https://planning.wiltshire.gov.uk/Northgate/PlanningExplorer/Home.aspx     Application Number Name of Applicant Location of development Description of development 19/08382/FUL Mr and Mrs Williams Hambrook Farm Thornhill Royal Wootton Bassett SN4 7RZ Design Amendments Following Approval of Application 18/04428/PNCOU, Incorporating an Increased Area of Curtilage, Changes to Approved Doors and Windows and Amended Walling Materials. Changes to the door and window number and sizes were noted. The greater surface area due to increased curtilage was noted.  Comments from Parish Council to include asking whether the prior approvals have been met satisfactorily. Deadline for comments: extended to 15/10/19 19/08871/FUL Mrs G Rich 16 Thornhill Royal Wootton Bassett SN4 7RX Single storey rear/side extension. The Parish Council received contact from a resident regarding the potential for flooding and proximity to the boundary of number 17. The applicant has advised the Parish Council regarding their purchase of Appleford land to increase their garden area.  It was noted that the proposed extension appears to be against the boundary of number 17.  Flooding issues in the area were also acknowledged.  It was noted that there is little detail on the planning application and nothing regarding the demolition of the garage.  The Parish Council are unable to make judgement based on the information given and will question Wiltshire Planning as to whether more information should be requested from the applicant by them before any decision can be made  Deadline for comments:  18/10/19 19/09153/FUL Mr GJ Gregory Tyning Farm Cotmarsh Broad Town SN4 7RA Proposed extension to general purpose agricultural buildings. Noted that 1/5 size being added. No objections anticipated Deadline for comments: 30/10/19   19/07306/FUL Mrs Jane Allison Land to the north-west of Broad Town Change of use of agricultural land to equestrian and construction of all-weather gallop.    Amended plans deadline for further comments: 31/10/19     Application 19/07306/FUL was discussed:   The Parish Council raised objections to the original application and note that there are many objections on the website from Broad Town residents.  It was noted that Highways did not object to the original proposals but the plans have since been revised and further amendments have been made. The new plan still leaves large numbers of horses crossing the road on the bend.  The Parish Council will request that highways and planning comment fully on the new route across the road.   The Parish Council uphold their objections that this development would be a huge change for the village; it was noted that the long term implications of this development are not clear.  The use capacity on the application and use of the site as part of a business indicate that further development applications in relation to this site may be anticipated.  The proposed development would be very disruptive to the village and represents an attempt to run a large scale equestrian business in the centre of the village and residential community.   It was noted that the application states that the equestrian business at Manor Farm has capacity for 120 horses; the application still does not detail where these horses will be housed or how many horse boxes will be involved in their transportation to and from the village.   The limited information available on the construction materials for hard standing and fencing is also noted.  The impact on the privacy of nearby residents from horse traffic has also not been fully assessed and amendments to the application would increase this impact.   The Parish Council strongly request that the planning officers undertake a site visit in order to assess the site and impact fully.  The Parish Clerk will contact Lee Burnham from Wiltshire Planning to request a face to face meeting with Parish Councillors; Mollie Groom would like to attend if possible.   The Parish Council will seek to ensure that this proposal is debated and discussed fully and request that Mollie continue to ensure that this is called in and goes to committee.  Mollie confirmed that she has been in contact with the planning officer regarding this and will uphold her request for this application to go to committee.       29/19.2           PLANNING APPLICATIONS DETERMINED   Application Number Location of development Description of development Decision 19/07642/FUL Broad Town Lodge Broad Town SN4 7RN Demolition of existing home office/storage building and garage, erection of single storey side extension to existing games/exercise room and change of use enlarged games/exercise room to separate dwelling (C3) together with associated works.   Approve with conditions.   The decision was noted     29/19.3           ENFORCEMENT APPEAL DECISION – 15/00498/ENF LAND ADJACENT TO APPLEFORD   The outcome of the appeal was noted. The appeal was not upheld and gives six months to remove the driving school and hard standing.    29/19.4           UPDATE ON 19/03874/OUT – LAND SOUTH OF BROAD TOWN SCHOOL   An appeal due to non-determination has not yet been made; there are currently discussions at Wiltshire Planning department on whether this application will be assessed by the Planning Inspectorate.  It has been extremely difficult to get updates and further information on this process.  The Parish Council will request a meeting with planning officers with Mollie Groom, Unitary Councillor in attendance.           29/19.5           WILTSHIRE COUNCIL LOCAL PLAN REVIEW SESSIONS   The Chairman, Councillor Jordan and Councillor Joyce attended the local plan review session on the 18th September.    Wiltshire Council are reviewing the Wiltshire Core Strategy, now called the Wiltshire Local Plan up to 2036. This will include revised scales of growth, new policies to support neighbourhood plans and their response to recent NPPF amendments. They will submit the new Plan to the Secretary of State by the end of 2020 for adoption in 2021. They have assessed local housing need as between 40,840 and 45,600 for 2016-2036. This means that c18,000 more houses need to be found over this 10 year period allowing for housing already in the pipeline. Small villages and hamlets will not be given a fixed housing requirement in the new Local Plan but they will be expected to respond positively to applications for infill and for suitable exception sites which genuinely reflect local need. The new plan will also include the NPPF paragraph 71 requirements on entry level exception sites; these are likely to include additional stipulations such as the percent of the housing that needs to stay as affordable in perpetuity and the maximum percentage of market housing allowed.  Broad Town Parish Council will keep informed about the progress of the plan and are supportive of upholding the needs and character of small, rural communities.     30/19              BRIEFING NOTE 19-025 – CHANGES TO CODE OF CONDUCT COMPLAINTS   The correspondence from Wiltshire Council was noted.     31/19  EXCHANGE OF INFORMATION   Councillors have been notified by Broad Town Farmhouse that they are undergoing works and apologise for having windows boarded up temporarily.   Councillor Rendell has been notified by a resident that weeds and rubbish need removing from the stream at the new bridge at Thornhill.  The Parish Clerk will request that this is cleared by the Parish Steward.   Councillor Holland gave an update on the footpaths group.  The group held a successful first working day with 10-12 participants.  Councillor Holland is aware of the issue at Cotmarsh where new owner has locked all his gates.  He has contacted the owner regarding this and referred the issues to Stephen Leonard of Wiltshire Council; the landowner has agreed to replace gates and find long term solutions.     Councillor Pearce advised that the extended poles for the SIDS have been installed; was approached by one resident who advised that one of the poles was on their land; Councillor Pearce will clarify with resident and council as to who owns the verge.     Gigaclear are making progress with works around the village; schedule states end of November finish. The Parish Clerk will check the end date with Gigaclear.  Gigaclear are holding a public meeting on the 23rd October.  The community coffee morning group would be prepared to do teas at the meeting for a donation of £50.  The Parish Clerk will approach Gigaclear with this suggestion.     The Chairman, Councillor Jordan reported on the area board meeting where planning gave a presentation.  They did not answer individual questions but gave general feedback and information. Wiltshire is the 3rd largest planning authority in the UK with 5000 applications a year and 80 planning officers.  They advised that they cannot give extensions to comment deadlines as they are acting in accordance with government guidelines; they also advised that very few applications overrun the deadline and are referred to the Planning Inspectorate.    Improvements to the planning website are being made.   Next meeting Monday 11th November 2019 at 6.30pm Meeting closed at 20.20 pm Signed: …………………………………………………  Dated:  11th November 2019                         Chairman, Councillor J Jordan   Rupert Pearce Tue, 05 Nov 2019 19:45:00 GMT f1397696-738c-4295-afcd-943feb885714:2507 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/2505/Agenda-and-supporting-papers-for-the-Parish-Council-meeting-on-14th-October-2019#Comments 0 https://www.broad-town.co.uk/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=323&ModuleID=865&ArticleID=2505 https://www.broad-town.co.uk:443/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=2505&PortalID=0&TabID=323 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/2505/Agenda-and-supporting-papers-for-the-Parish-Council-meeting-on-14th-October-2019 BROAD TOWN  PARISH COUNCIL Emna Diamant Parish Clerk and RFO                                                                                                                                                                                     May Cottage 24b Chittoe Heath Bromham Chippenham SN15 2EH Tel:  07990040675                                    7th October 2019   To:                   Councillor J E Jordan - Chairman                         Councillor S G Hartley                         Councillor M A Holland                         Councillor B Joyce                         Councillor R Pearce                            Councillor C J Rendell                               Dear Councillors   In accordance with the Local Government Act (LGA) 1972, Sch 12 paras 10 (2) (b) you are summoned to attend the Ordinary Meeting of the Parish Council.  The meeting will be held in the Village Hall on Monday 14th October 2019 commencing at 6.30pm.   (LGA 1972 sch.12 para 10(2)(a).  A period of public participation will take place prior to the formal opening of the meeting.   The Press and Public are welcome to attend this meeting.   Yours sincerely                                                                                                    Mrs E Diamant                                                                        Parish Clerk and RFO      BROAD TOWN PARISH COUNCIL   Parish Council Meeting - Monday 14th October 2019     PUBLIC PARTICIPATION   A G E N D A   1.         APOLOGIES   To receive apologies for absence.   2.         DECLARATIONS OF INTEREST   In accordance with the Parish Council’s Code of Conduct, all Members are required to declare any disclosable pecuniary interests or other registrable interests which have not already been declared in the Council’s Register of Interests.  Members may however, also decide, in the interests of clarity and transparency, to declare at this point in the meeting, any such disclosable pecuniary interests which they have already declared in the Register, as well as any other registerable interests.   3.         MINUTES          To confirm as a true record the minutes of the Annual Parish Council Meeting held on Monday 9th September 2019.     4.         FINANCE   4.1       BANK BALANCES AND CASHBOOK at 30.09.2019   Treasurers Account                 £11227.80      Business Bank Instant              £ Nil   Community Fund                      £9180.08        4.2       REVISED BUDGET AND EXPENDITURE 2019-20   Members are requested to review and approve the revised budget and expenditure for 2019-20.     5.         PAYMENTS FOR APPROVAL AND NOTING     5.1       PAYMENT TO THE OFFICE OF THE INFORMATION COMMISSIONER   To note the payment of £35 by direct debit for 2019-20   5.2       PARISH CLERK SALARY AND EXPENSES – 2nd JULY TO 7TH OCTOBER 2019   Members are requested to approve the payment of £688.75 to the Parish Clerk.     Salary £637.65 Less Tax £0.00 Net Salary £637.65 ½ Year working from home allowance - Mileage £50.40 Stamps £0.70 Total Due £688.75       5.3       REIMBURSEMENT FOR FOOTPATH MATERIALS   Members are requested to approve the reimbursement of £17.93 to Councillor Holland, for the purchase of safety equipment for the footpaths group.   5.4       PAYMENT TO PLAYSAFETY FOR 2019 INSPECTION   Members are requested to approve the payment of £94.80 to Playsafety Limited for the play area inspection.     6.         PLAY SAFETY-ROSPA REPORT 2019 FOR REDHILLS PLAY AREA   Members are requested to review the 2019 inspection report for Redhills play area.                                           7.         APPLICATIONS TO THE COMMUNITY FUND   The Community Fund Advisory Group has recommended that the following grants are awarded by the Parish Council.  Members will need to assess the applications circulated and decide whether to approve the grants.     7.1       BROAD TOWN COMMUNITY SPEEDWATCH   Application received for a grant of £4290.  Application and supporting details circulated with agenda.  The advisory group note that appropriate maintenance and insurance costs for the devices need to be identified by the Parish Council.   7.2       BROAD TOWN FOOTPATHS GROUP   Application received for a grant of £969.03.  Application and supporting details circulated with agenda.  The advisory group note that appropriate storage and insurance costs for volunteer use need to be identified by the Parish Council.  The advisory group also recommend that the Parish Council have suitable risk assessments and volunteer documentation in place.   7.3       BROAD TOWN COFFEE MORNINGS   Application received for a grant of £432.  Application and supporting details circulated with agenda.     8.         PLANNING   8.1       PLANNING APPLICATIONS RECEIVED   All planning documents and decisions can be viewed at: https://planning.wiltshire.gov.uk/Northgate/PlanningExplorer/Home.aspx     Application Number Name of Applicant Location of development Description of development 19/08352/FUL Mr and Mrs Williams Hambrook Farm Thornhill Royal Wootton Bassett SN4 7RZ Design Amendments Following Approval of Application 18/04428/PNCOU, Incorporating an Increased Area of Curtilage, Changes to Approved Doors and Windows and Amended Walling Materials. Deadline for comments: extended to 15/10/19 19/08871/FUL Mrs G Rich 16 Thornhill Royal Wootton Bassett SN4 7RX Single storey rear/side extension. Deadline for comments:  18/10/19 19/09153/FUL Mr GJ Gregory Tyning Farm Cotmarsh Broad Town SN4 7RA Proposed extension to general purpose agricultural buildings. Deadline for comments: 30/10/19 19/07306/FUL Mrs Jane Allison Land to the north-west of Broad Town Change of use of agricultural land to equestrian and construction of all-weather gallop   Amended plans deadline for further comments: 31/10/19     8.2       PLANNING APPLICATIONS DETERMINED   Application Number Location of development Description of development Decision 19/07642/FUL Broad Town Lodge Broad Town SN4 7RN Demolition of existing home office/storage building and garage, erection of single storey side extension to existing games/exercise room and change of use enlarged games/exercise room to separate dwelling (C3) together with associated works.   Approve with conditions.     8.3       ENFORCEMENT APPEAL DECISION – 15/00498/ENF LAND ADJACENT TO APPLEFORD, THORNHILL   To note the outcome of the appeal.   8.4       UPDATE ON 19/03874/OUT – LAND SOUTH OF BROAD TOWN PRIMARY SCHOOL   To update on progress and communications with the case officer and Wiltshire Planning.   8.5       WILTSHIRE COUNCIL LOCAL PLAN REVIEW SESSIONS   Councillor Jordan to report on attendance at Local Plan Review session.   9.         BRIEFING NOTE 19-025 – CHANGES TO CODE OF CONDUCT COMPLAINTS   To note the correspondence from Wiltshire Council.     10.       EXCHANGE OF INFORMATION   Please note no decisions can be made on these items anything raised which requires a decision of the council will be included as an agenda item at the next Parish Council meeting.                                                     BROAD TOWN PARISH COUNCIL   Minutes of the Parish Council Meeting held on Monday 9th September 2019 In the Village Hall   Present:                      Councillor J E Jordan – Chairman Councillor S Hartley                                                                Councillor M A Holland Councillor B Joyce                                     Councillor R Pearce                                                                                                                Councillor C Rendell                                                                           Officers:                      Mrs E Diamant – Parish Clerk       PUBLIC PARTICIPATION 10 members of the public were present. A representative from Broad Town Village Hall thanked the Parish Council for the cheque to cover hire costs for the Parish Council meetings and thanked them for their continued support.  Thanks were also given to the Parish Clerk for clearing and emptying the filing cabinet. A resident noted a recent increase in large lorries and HGVs travelling through the village and questioned whether a weight restriction road sign is needed.  The Parish Clerk will contact highways at Wiltshire Council regarding this. A resident queried the timetable for the installation of the Speed Limit Reminder Devices and expressed that they are keen to see the completion of this project. Residents raised the following regarding footpaths in the village: Ongoing issues with the overall maintenance of footpaths in the village in relation to changes in land ownership. A resident asked whether the footpath committee or Parish Council could assist with raising support for applying for a definitive map modification order change on the circular unofficial path around the proposed gallops field. A resident noted that the above circular route is accessible when using a pushchair.       12/19              APOLOGIES   There were no apologies for absence.   13/19  DECLARATIONS OF INTEREST   There were no declarations of interest.     14/19  MINUTES          The minutes of the Parish Council Meeting held on Monday 12th August 2019 having previously been circulated were signed by the Chairman, Councillor Jordan as a correct record.     15/19  FINANCE   15/19.1           BANK BALANCES and BANK RECONCILIATION at 31.08.2019   Treasurers Account                 £11476.80      Business Bank Instant              £ Nil   Community Fund                      £9180.08      Treasurers Account                 £11476.80 Less unpresented cheques      £214 Total                                        £11262.80   The bank balances and bank reconciliation were noted   15/19.2           REVISED BUDGET AND EXPENDITURE 2019-20   The revised budget document and comments were noted.  The Parish Clerk and Councillor Joyce will amend the document to reflect the proposed outturn and funds remaining at the end of the year.  Once this is complete the amended budget and spend will be forwarded for approval.   16/19  PLANNING APPLICATIONS RECEIVED   All planning documents and decisions can be viewed at: https://planning.wiltshire.gov.uk/Northgate/PlanningExplorer/Home.aspx     Application Number Name of Applicant Location of development Description of development 19/07971/FUL Mr G Bovingdon Lay Marsh Farm, Cotmarsh Lane Broad Town SN4 7RA Part retrospective application for erection and extension of agricultural buildings. Comments:  No objections were raised; it was noted that the plans could not be viewed at present due to the planning portal being down.     17/19  WILTSHIRE HOUSING LAND SUPPLY – BRIEFING NOTE 19-022   The correspondence from Wiltshire Council was noted.  It was noted that the document does not offer a great deal of clarity and that several of the links within the document are not working.  Councillor Jordan and Councillor Joyce will be attending a Local Plan Review consultation event on the 18th September and will report back on this at the next Parish Council meeting.     18/19  FOOTPATHS IN BROAD TOWN   Councillor Holland noted that three or four residents have approached him to state that they have walked the route around the proposed gallops field near Pye Lane for many years and have suggested that this could be made into a permitted route via a definitive map modification order.  Residents have suggested that the Parish Council could lead this process.   The footpaths group could then ensure that this is maintained as part of their schedule for the footpaths in the village.  Councillor Holland noted that the footpaths group has more than enough work at present to bring the existing footpaths up to standard and would be reluctant to add further routes.   It was noted that in general that the footpaths group already has a lot to action in relation to the maintenance of paths in the village.   The Chairman, Councillor Jordan noted that the Parish Council at present lacks the capacity and manpower to lead on this issue but could follow up with support via information in the newsletter if interested residents gain impetus with this.  It was suggested that the residents who feel strongly about it may wish to volunteer and self-organise to lead this proposal.     19/19  SPEED LIMIT INDICATOR DEVICES PROJECT   Councillor Pearce noted that the posts for the devices are on the schedule to be extended by Wiltshire Council but this has not yet been actioned.  Councillor Pearce is unable to attend the next CATG meeting but will request an update on this when his apologies are sent.   Councillor Pearce advised that he has received an e-mail from Clyffe Pypard Parish Council regarding sharing the cost of the devices.  Their proposal is to offer 1/3 of the cost of the unit to use 1/3 of the time.  Funding for the devices is due to be considered by the community fund advisory group on the 30th September.  It was noted that it would be beneficial to have the devices in place and see how they work prior to fully considering any sharing arrangements.    20/19  EXCHANGE OF INFORMATION   Planning application 19/08382/FUL was noted; this application was not received in time to be discussed at the September Parish Council meeting.  The Parish Clerk will request an extension so that this can be discussed at the October Parish Council meeting; it was noted that the planning portal is not working at present and no planning applications can be viewed.       Councillor Holland noted that Betty Gate was ploughed into and damaged last week.  The footpath group and volunteers have worked this weekend to bend it back into shape and it is now functional again.  Councillor Holland advised that the footpaths group are getting together a programme of events for the autumn and winter and hope to get volunteers to help.  The October date is due to be confirmed shortly.     Councillor Holland noted that Noremarsh School in Wootton Bassett has fitted a new green coloured type of fencing; this could be an option for the long term plan to replace the fencing at Redhills. The Parish Clerk will contact the school for information about the fencing type and supplier.     The Parish Council session with Gigaclear prior to the Parish Council meeting this evening was noted; following this meeting the Parish Council does not have the level of information needed to share the process clearly with the community.  The Parish Council will follow this up with Gigaclear and recommend that Gigaclear conducts a public meeting for residents.   Next meeting Monday 14th October 2019 at 6.30pm Meeting closed at 7.40pm Signed: …………………………………………………  Dated:  14th October 2019                         Chairman, Councillor J Jordan     Rupert Pearce Tue, 08 Oct 2019 22:00:00 GMT f1397696-738c-4295-afcd-943feb885714:2505 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/2503/Agenda-and-supporting-papers-for-the-Parish-Council-meeting-on-9th-September-2019#Comments 0 https://www.broad-town.co.uk/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=323&ModuleID=865&ArticleID=2503 https://www.broad-town.co.uk:443/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=2503&PortalID=0&TabID=323 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/2503/Agenda-and-supporting-papers-for-the-Parish-Council-meeting-on-9th-September-2019 BROAD TOWN  PARISH COUNCIL Emna Diamant Parish Clerk and RFO                                                                                                                                                                                     May Cottage 24b Chittoe Heath Bromham Chippenham SN15 2EH Tel:  07990040675                                    2nd September 2019   To:                   Councillor J E Jordan - Chairman                         Councillor S G Hartley                         Councillor M A Holland                         Councillor B Joyce                         Councillor R Pearce                            Councillor C J Rendell                               Dear Councillors   In accordance with the Local Government Act (LGA) 1972, Sch 12 paras 10 (2) (b) you are summoned to attend the Ordinary Meeting of the Parish Council.  The meeting will be held in the Village Hall on Monday 9th September 2019 commencing at 6.30pm.   (LGA 1972 sch.12 para 10(2)(a).  A period of public participation will take place prior to the formal opening of the meeting.   The Press and Public are welcome to attend this meeting.   Yours sincerely                                                                                                    Mrs E Diamant                                                                        Parish Clerk and RFO      BROAD TOWN PARISH COUNCIL   Parish Council Meeting - Monday 9th September 2019     PUBLIC PARTICIPATION   A G E N D A   1.         APOLOGIES   To receive apologies for absence.   2.         DECLARATIONS OF INTEREST   In accordance with the Parish Council’s Code of Conduct, all Members are required to declare any disclosable pecuniary interests or other registrable interests which have not already been declared in the Council’s Register of Interests.  Members may however, also decide, in the interests of clarity and transparency, to declare at this point in the meeting, any such disclosable pecuniary interests which they have already declared in the Register, as well as any other registerable interests.   3.         MINUTES          To confirm as a true record the minutes of the Annual Parish Council Meeting held on Monday 12th August 2019.     4.         FINANCE   4.1       BANK BALANCES and BANK RECONCILIATION at 31.08.2019   Treasurers Account                 £11476.80      Business Bank Instant              £ Nil   Community Fund                      £9180.08      Treasurers Account                 £11476.80 Less unpresented cheques      £214 Total                                        £11262.80       4.2       REVISED BUDGET AND EXPENDITURE 2019-20   Members are requested to review the revised budget and expenditure for 2019-20.       5.         PLANNING APPLICATIONS RECEIVED   All planning documents and decisions can be viewed at: https://planning.wiltshire.gov.uk/Northgate/PlanningExplorer/Home.aspx     Application Number Name of Applicant Location of development Description of development 19/07971/FUL Mr G Bovingdon Lay Marsh Farm, Cotmarsh Lane Broad Town SN4 7RA Part retrospective application for erection and extension of agricultural buildings.         6.         WILTSHIRE HOUSING LAND SUPPLY – BRIEFING NOTE 19-022   To note the correspondence from Wiltshire Council.     7.         FOOTPATHS IN BROAD TOWN   To note that residents have raised the possibility of applying for a definitive map modification order on land adjacent to Pye Lane/White Way and have suggested that the Parish Council may wish to support this.     8.         SPEED LIMIT INDICATOR DEVICES PROJECT   To update on the progress of the speed limit indicator devices project.     9.         EXCHANGE OF INFORMATION   Please note no decisions can be made on these items anything raised which requires a decision of the council will be included as an agenda item at the next Parish Council meeting.         BROAD TOWN PARISH COUNCIL   Minutes of the Parish Council Meeting held on Monday 12th August 2019 In the Village Hall   Present:                      Councillor J E Jordan - Chairman                                                                   Councillor M A Holland                                     Councillor R Pearce                                        Councillor B Joyce                                     Councillor C Rendell                                       Officers:                      Mrs E Diamant – Parish Clerk     PUBLIC PARTICIPATION 7 members of the public were present.   A resident raised a query regarding the deadline for community fund applications.  The advisory committee are due to meet in September.  The Parish Clerk will forward the revised application form and guidelines to applicants.   Several residents commented on planning application 19/07306/FUL.  The following concerns were raised: The impact on traffic and road safety.  Pye lane is a single track road at the foot of a hill with no passing places with frequent HGV and agricultural traffic. The application states that horse crossings are likely to be higher in the winter months; it was noted that there is limited visibility to the right when pulling out of Manor Farm. Concerns were raised about horse traffic during school drop off times. The application is not clear whether the horses will have riders or not; this could have significant safety implications. The application suggests capacity for 120 horses; this represents a high number with the potential to have a significant impact on the community. The impact of increased levels of deliveries in the early hours with associated noise and traffic. The potential for significant quantities of horse manure on the roads.     01/19              APOLOGIES   Apologies were received from Councillor Hartley.     02/19              DECLARATIONS OF INTEREST   Councillor Holland declared an interest in items 05/19.4 and 05/19.5.     03/19              MINUTES          The Minutes of the Parish Council meeting held on Monday 8th July 2019 having previously been circulated were signed by the Chairman, Councillor Jordan as a correct record.   04/19              FINANCE   04/19.1           BANK BALANCES and BANK RECONCILIATION at 31.07.2019   Treasurers Account                 £12244.50      Business Bank Instant              £ Nil   Community Fund                      £9180.08    The £10 discrepancy in the cashbook was noted.  The current Treasurers Account balance is reflected in the Bank Reconciliation:     Treasurers Account                 £12254.50 Less unpresented cheques      £10 Total                                        £12244.50     04/19.2           BUDGET MONITORING   The budget monitoring was noted.  The Chairman Councillor Jordan noted that the budget would benefit from being revised to reflect recent adjustments and current spend.  The Parish Clerk and Councillor Joyce agreed to work on a revised forecast vs budget for 2019/20.     05/19              PAYMENTS FOR APPROVAL   05/19.1           REPAIR TO SWING   It was proposed by the Chairman, Councillor Jordan, seconded by Councillor Pearce and   UNANIMOUSLY RESOLVED to approve the payment of £204.00 to Home Front Ltd for the repair of the swing ropes.     05/19.2           BROAD TOWN VILLAGE HALL   It was proposed by Councillor Joyce, seconded by Councillor Pearce  and   UNANIMOUSLY RESOLVED to approve the payment of £410.20 to Broad Town Village Hall to cover hall hire fees.     05/19.3           VILLAGE NEWSLETTER   It was proposed by Councillor Holland, seconded by Councillor Pearce and    UNANIMOUSLY RESOLVED to approve the payment of £150.00 towards the Parish Council news page.     05/19.4           FIRST AID KIT FOR FOOTPATHS GROUP   It was proposed Councillor Joyce, seconded by Councillor Pearce and   UNANIMOUSLY RESOLVED to approve the purchase of a first aid kit at a cost of £82.20.   Payment by bank transfer.     05/19.5           TOOL PURCHASE FOR FOOTPATHS GROUP   It was proposed by the Chairman, Councillor Jordan, seconded by Councillor Pearce and   UNANIMOUSLY RESOLVED to approve the payment of £134.70 including VAT to J Rouse and Son for the purchase of hand tools.     06/19              PLANNING   All planning documents and decisions can be viewed at: https://planning.wiltshire.gov.uk/Northgate/PlanningExplorer/Home.aspx   06/19.1           PLANNING APPLICATIONS RECEIVED   Application Number Name of Applicant Location of development Description of development 19/05551/LBC Mr Richard Green Broad Town Farmhouse Broad Town SN4 7RG Refurbish some windows and replace other wooden casement windows and doors around the property. It was noted that the application provided good photographic evidence for need and plans to refurb and reuse glass where possible. No objections. 19/06201/LBC Mr and Mrs Laffan Bincknoll House Chaddington Lane Royal Wootton Bassett SN4 8QR  New Staircase, creation of a bathroom and the replacement of existing windows. It was noted that the plan replaces upvc windows with more sympathetic materials. No objections.   19/07306/FUL Mrs Jane Allison Land to the north-west of Broad Town Change of use of agricultural land to equestrian and construction of all-weather gallop.   Comments to be received by the 29th August.  See comments below.   19/07462/FUL Mrs W Flack Broad Town Lodge Broad Town Road SN4 7RN Demolition of existing home office/storage building and garage, erection of single storey side extension to existing games/exercise room and change of use enlarged games/exercise room to separate dwelling (C3) together with associated works. It was noted that this represents an infill development using existing access. The reduced visibility at the access was noted.  No objections.         Application 19/07306/FUL was discussed; it was noted that the application represents a significant request in terms of the use that the gallop will get and the movement of horses across the village.   It was noted that the application states that the equestrian business at Manor Farm has capacity for 120 horses; the application does not detail where these horses will be housed or how many horse boxes will be involved in their transportation to and from the village.   Several operational concerns were raised regarding the transportation of horses into and out of the proposed gallop; the application indicates that horses would need to be led across the road on a bend with limited visibility.  Exit of the gallop is indicated via Pye lane; a single track road at the foot of a hill with no passing places.  Transportation of horses through the village at these points would have a significant impact on road traffic and the safety of various types of road users in the village, including pedestrians and dog walkers.   It was noted that the application does not indicate whether the strings of horses would all have riders; this would have further implications for road safely which are not discussed in the application.   It was noted that the long term implications of this development are not clear.  The use capacity on the application indicates that further development applications in relation to this site may be anticipated.  The application does not state what benefits this development brings to the village.   It was noted that no times of operation are specified; this could be significant due to additional noise being generated from ‘excited inexperienced horses’ galloping if activities are undertaken early in the morning or late at night.   Concerns were raised that the application represents a significant change in land use; the site is currently a cultivated arable field bisected by footpaths.  It was noted that the system proposed for separating the gallop from the paths would make them significantly less usable.   The Council noted the potential for the proposed development to have a significant impact on the village; it was agreed that the Parish Clerk will contact the Unitary Councillor, Mollie Groom to request that this application is called in.   In summary, given the above considerations the Parish Council will object to this proposed development.           06/19.2           PLANNING APPLICATIONS DETERMINED   Application Number Location of Development Description of Development Decision 19/05024/FUL   Merlins Gate Farm Broad Town Road Broad Town SN4 7RB Erection of detached house and garages     Refuse The decision was noted. 19/05026/FUL   Merlins Gate Farm Broad Town Road Broad Town SN4 7RB Change of use of land and building from agricultural use to B1-B8 use Refuse The decision was noted. 19/04809/FUL   Hambrook Farm Thornhill SN4 7RZ Erection of an extension to and existing stable block and conversion of an existing Dutch Barn into equestrian use Approve with conditions. The decision was noted.     07/19              CHANGES TO SUBMISSION OF HIGHWAY IMPROVEMENT AND TRAFFIC SURVEY REQUESTS – BRIEFING NOTE 19-016    The correspondence from Wiltshire Council was noted.     08/19              SUBSTANTIVE HIGHWAYS SCHEME – BRIEFING NOTE 19-018   The correspondence from Wiltshire Council was noted.     09/19              POLLING DISTRICT CONSULTATION – BRIEFING NOTE 19- 019   The correspondence from Wiltshire Council was noted.      10/19              WINTER PREPARATIONS 2019-20   It was agreed that forming an emergency plan would be beneficial and that this would require the support from the village. The Parish Clerk will obtain updated sample emergency and adverse weather plans from Wiltshire Council and forward to Councillors for comment.         11/19              EXCHANGE OF INFORMATION   Please note no decisions can be made on these items anything raised which requires a decision of the council will be included as an agenda item at the next Parish Council meeting.   Footpaths group:  Councillor Holland and Andrew Law had good meeting with Purton Parish footpath team; the meeting highlighted the need for mechanised equipment and storage facilities.  It was noted that Purton are a larger area and benefit from a professional grounds maintenance team.  The footpaths group have been working on the paths down by Manor Farm and have started to clear access points at Pye lane.   Play area inspections:  The Parish Clerk has contacted our insurer to clarify the need for regular play area inspections.  They have advised that the play area needs to be inspected regularly; they do not expect us to have training but checks must be logged and recorded.  A monthly inspection schedule was suggested.  The Parish Clerk has made a basic inspection checklist following this advice and will distribute.  The Parish Clerk has completed a check for August and notes that the full inspection is due in October.  The Parish Clerk will forward the inspection checklist and a rota.     Gigaclear have contacted the Parish Council and can attend the Parish Council meeting on the 9th September.  It was agreed for Gigalcear to attend at 6pm on the 9th September prior to the meeting to brief the Parish Council on the forthcoming works.     A resident reported an incident related to discourteous driving near the school to a Parish Councillor.  It was noted that this needs to be reported to the school in the first instance.     Next Meeting Monday 9th September 2019 Meeting closed at: 8.05pm Signed: …………………………………………………  Dated:  9th September 2019                         Chairman, Councillor J Jordan     Rupert Pearce Tue, 03 Sep 2019 21:42:00 GMT f1397696-738c-4295-afcd-943feb885714:2503 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/2501/Amended-Agenda-for-Parish-Council-meeting-on-12th-August-2019#Comments 0 https://www.broad-town.co.uk/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=323&ModuleID=865&ArticleID=2501 https://www.broad-town.co.uk:443/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=2501&PortalID=0&TabID=323 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/2501/Amended-Agenda-for-Parish-Council-meeting-on-12th-August-2019 Amended to include item 5.5 and additional Planning application 19/07462/FUL   BROAD TOWN  PARISH COUNCIL Emna Diamant Parish Clerk and RFO                                                                                                                                                                                     May Cottage 24b Chittoe Heath Bromham Chippenham SN15 2EH Tel:  07990040675                                    5th August 2019   To:                   Councillor J E Jordan - Chairman                         Councillor S G Hartley                         Councillor M A Holland                         Councillor B Joyce                         Councillor R Pearce                            Councillor C J Rendell                               Dear Councillors   In accordance with the Local Government Act (LGA) 1972, Sch 12 paras 10 (2) (b) you are summoned to attend the Ordinary Meeting of the Parish Council.  The meeting will be held in the Village Hall on Monday 12th August 2019 commencing at 6.30pm.   (LGA 1972 sch.12 para 10(2)(a).  A period of public participation will take place prior to the formal opening of the meeting.   The Press and Public are welcome to attend this meeting.   Yours sincerely                                                                                                    Mrs E Diamant                                                                        Parish Clerk and RFO      BROAD TOWN PARISH COUNCIL   Parish Council Meeting - Monday 12th August 2019     PUBLIC PARTICIPATION   A G E N D A   1.         APOLOGIES   To receive apologies for absence.   2.         DECLARATIONS OF INTEREST   In accordance with the Parish Council’s Code of Conduct, all Members are required to declare any disclosable pecuniary interests or other registrable interests which have not already been declared in the Council’s Register of Interests.  Members may however, also decide, in the interests of clarity and transparency, to declare at this point in the meeting, any such disclosable pecuniary interests which they have already declared in the Register, as well as any other registerable interests.   3.         MINUTES          To confirm as a true record the minutes of the Annual Parish Council Meeting held on Monday 8th July 2019.     4.         FINANCE   4.1       BANK BALANCES and BANK RECONCILIATION at 31.07.2019   Treasurers Account                 £12244.50      Business Bank Instant              £ Nil   Community Fund                      £9180.08      Treasurers Account                 £12254.50 Less unpresented cheques      £10 Total                                        £12244.50   4.2       BUDGET MONITORING   Members are requested to review the budget monitoring for April 2019 to August 2019.       5.         PAYMENTS FOR APPROVAL   5.1       REPAIR TO SWING   Members are requested to approve the payment of £204.00 to Home Front Ltd for the repair of the swing ropes.   5.2       BROAD TOWN VILLAGE HALL   Members are requested to approve the payment of £410.20 to Broad Town Village Hall to cover hall hire fees.   5.3       VILLAGE NEWSLETTER   Members are requested to approve the contribution of £150.00 towards the Parish Council news page.   5.4       FIRST AID KIT FOR FOOTPATHS GROUP   Members are requested to approve the purchase of a first aid kit at a cost of £82.20.   Payment by bank transfer.   5.5       TOOL PURCHASE FOR FOOTPATHS GROUP   Members are requested to approve the purchase of the attached list of tools at a cost of £134.70 including VAT.   6.         PLANNING   All planning documents and decisions can be viewed at: https://planning.wiltshire.gov.uk/Northgate/PlanningExplorer/Home.aspx   6.1       PLANNING APPLICATIONS RECEIVED   Application Number Name of Applicant Location of development Description of development 19/05551/LBC Mr Richard Green Broad Town Farmhouse Broad Town SN4 7RG Refurbish some windows and replace other wooden casement windows and doors around the property. 19/06201/LBC Mr and Mrs Laffan Bincknoll House Chaddington Lane Royal Wootton Bassett SN4 8QR  New Staircase, creation of a bathroom and the replacement of existing windows 19/07306/FUL Mrs Jane Allison Land to the north-west of Broad Town Change of use of agricultural land to equestrian and construction of all-weather gallop 19/07462/FUL Mrs W Flack Broad Town Lodge Broad Town Road SN4 7RN Demolition of existing home office/storage building and garage, erection of single storey side extension to existing games/exercise room and change of use enlarged games/exercise room to separate dwelling (C3) together with associated works             6.2       PLANNING APPLICATIONS DETERMINED   Application Number Location of Development Description of Development Decision 19/05024/FUL   Merlins Gate Farm Broad Town Road Broad Town SN4 7RB Erection of detached house and garages     Refuse 19/05026/FUL   Merlins Gate Farm Broad Town Road Broad Town SN4 7RB Change of use of land and building from agricultural use to B1-B8 use Refuse 19/04809/FUL   Hambrook Farm Thornhill SN4 7RZ Erection of an extension to and existing stable block and conversion of an existing Dutch Barn into equestrian use Approve with conditions     7.         CHANGES TO SUBMISSION OF HIGHWAY IMPROVEMENT AND TRAFFIC SURVEY REQUESTS – BRIEFING NOTE 19-016   To note the correspondence from Wiltshire Council.   8.         SUBSTANTIVE HIGHWAYS SCHEME – BRIEFING NOTE 19-018   To note the correspondence from Wiltshire Council.   9.         POLLING DISTRICT CONSULTATION – BRIEFING NOTE 19- 019   To note the correspondence from Wiltshire Council.   10.       WINTER PREPARATIONS 2019-20   To discuss next steps for making an emergency plan for adverse weather.   11.       EXCHANGE OF INFORMATION   Please note no decisions can be made on these items anything raised which requires a decision of the council will be included as an agenda item at the next Parish Council meeting.             Rupert Pearce Wed, 07 Aug 2019 18:17:00 GMT f1397696-738c-4295-afcd-943feb885714:2501 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/2500/Agenda-and-Supporting-Papers-for-the-Parish-Council-Meeting-due-on-the-12th-August-2019#Comments 0 https://www.broad-town.co.uk/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=323&ModuleID=865&ArticleID=2500 https://www.broad-town.co.uk:443/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=2500&PortalID=0&TabID=323 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/2500/Agenda-and-Supporting-Papers-for-the-Parish-Council-Meeting-due-on-the-12th-August-2019 BROAD TOWN  PARISH COUNCIL Emna Diamant Parish Clerk and RFO                                                                                                                                                                                     May Cottage 24b Chittoe Heath Bromham Chippenham SN15 2EH Tel:  07990040675                                    5th August 2019   To:                   Councillor J E Jordan - Chairman                         Councillor S G Hartley                         Councillor M A Holland                         Councillor B Joyce                         Councillor R Pearce                            Councillor C J Rendell                               Dear Councillors   In accordance with the Local Government Act (LGA) 1972, Sch 12 paras 10 (2) (b) you are summoned to attend the Ordinary Meeting of the Parish Council.  The meeting will be held in the Village Hall on Monday 12th August 2019 commencing at 6.30pm.   (LGA 1972 sch.12 para 10(2)(a).  A period of public participation will take place prior to the formal opening of the meeting.   The Press and Public are welcome to attend this meeting.   Yours sincerely                                                                                                    Mrs E Diamant                                                                        Parish Clerk and RFO      BROAD TOWN PARISH COUNCIL   Parish Council Meeting - Monday 12th August 2019     PUBLIC PARTICIPATION   A G E N D A   1.         APOLOGIES   To receive apologies for absence.   2.         DECLARATIONS OF INTEREST   In accordance with the Parish Council’s Code of Conduct, all Members are required to declare any disclosable pecuniary interests or other registrable interests which have not already been declared in the Council’s Register of Interests.  Members may however, also decide, in the interests of clarity and transparency, to declare at this point in the meeting, any such disclosable pecuniary interests which they have already declared in the Register, as well as any other registerable interests.   3.         MINUTES          To confirm as a true record the minutes of the Annual Parish Council Meeting held on Monday 8th July 2019.     4.         FINANCE   4.1       BANK BALANCES and BANK RECONCILIATION at 31.07.2019   Treasurers Account                 £12244.50      Business Bank Instant              £ Nil   Community Fund                      £9180.08      Treasurers Account                 £12254.50 Less unpresented cheques      £10 Total                                        £12244.50   4.2       BUDGET MONITORING   Members are requested to review the budget monitoring for April 2019 to August 2019.       5.         PAYMENTS FOR APPROVAL   5.1       REPAIR TO SWING   Members are requested to approve the payment of £204.00 to Home Front Ltd for the repair of the swing ropes.   5.2       BROAD TOWN VILLAGE HALL   Members are requested to approve the payment of £410.20 to Broad Town Village Hall to cover hall hire fees.   5.3       VILLAGE NEWSLETTER   Members are requested to approve the contribution of £150.00 towards the Parish Council news page.   5.4       FIRST AID KIT FOR FOOTPATHS GROUP   Members are requested to approve the purchase of a first aid kit at a cost of £82.20.   Payment by bank transfer.   6.         PLANNING   All planning documents and decisions can be viewed at: https://planning.wiltshire.gov.uk/Northgate/PlanningExplorer/Home.aspx   6.1       PLANNING APPLICATIONS RECEIVED   Application Number Name of Applicant Location of development Description of development 19/05551/LBC Mr Richard Green Broad Town Farmhouse Broad Town SN4 7RG Refurbish some windows and replace other wooden casement windows and doors around the property. 19/06201/LBC Mr and Mrs Laffan Bincknoll House Chaddington Lane Royal Wootton Bassett SN4 8QR  New Staircase, creation of a bathroom and the replacement of existing windows 19/07306/FUL Mrs Jane Allison Land to the north-west of Broad Town Change of use of agricultural land to equestrian and construction of all-weather gallop             6.2       PLANNING APPLICATIONS DETERMINED   Application Number Location of Development Description of Development Decision 19/05024/FUL   Merlins Gate Farm Broad Town Road Broad Town SN4 7RB Erection of detached house and garages     Refuse 19/05026/FUL   Merlins Gate Farm Broad Town Road Broad Town SN4 7RB Change of use of land and building from agricultural use to B1-B8 use Refuse 19/04809/FUL   Hambrook Farm Thornhill SN4 7RZ Erection of an extension to and existing stable block and conversion of an existing Dutch Barn into equestrian use Approve with conditions     7.         CHANGES TO SUBMISSION OF HIGHWAY IMPROVEMENT AND TRAFFIC SURVEY REQUESTS – BRIEFING NOTE 19-016   To note the correspondence from Wiltshire Council.   8.         SUBSTANTIVE HIGHWAYS SCHEME – BRIEFING NOTE 19-018   To note the correspondence from Wiltshire Council.   9.         POLLING DISTRICT CONSULTATION – BRIEFING NOTE 19- 019   To note the correspondence from Wiltshire Council.   10.       WINTER PREPARATIONS 2019-20   To discuss next steps for making an emergency plan for adverse weather.   11.       EXCHANGE OF INFORMATION   Please note no decisions can be made on these items anything raised which requires a decision of the council will be included as an agenda item at the next Parish Council meeting.             Rupert Pearce Tue, 06 Aug 2019 21:20:00 GMT f1397696-738c-4295-afcd-943feb885714:2500 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/2496/Survey--WHITE-HORSES-PROJECT-PROPOSAL#Comments 0 https://www.broad-town.co.uk/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=323&ModuleID=865&ArticleID=2496 https://www.broad-town.co.uk:443/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=2496&PortalID=0&TabID=323 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/2496/Survey--WHITE-HORSES-PROJECT-PROPOSAL Your chance to influence a proposed White Horses Project! The North Wessex Downs Area of Outstanding Natural Beauty team is hoping to develop and deliver a project based on the theme of the ‘Landscape of the White Horses’, but the staff need your help!  Please take a couple of minutes to complete the brief survey in the attached link.  Answering the questions will help the AONB team better understand the extent to which the White Horses are valued as well as tap your thoughts on how funding to support the project should be spent.  Please complete the survey by 31st October 2019 and share the link with others, so that they may participate. Many thanks. https://www.surveymonkey.co.uk/r/VDH8BDP Rupert Pearce Wed, 17 Jul 2019 18:06:00 GMT f1397696-738c-4295-afcd-943feb885714:2496 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/2495/Agenda-and-Supporting-Papers-for-the-Parish-Council-Meeting-due-on-the-8th-July-2019#Comments 0 https://www.broad-town.co.uk/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=323&ModuleID=865&ArticleID=2495 https://www.broad-town.co.uk:443/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=2495&PortalID=0&TabID=323 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/2495/Agenda-and-Supporting-Papers-for-the-Parish-Council-Meeting-due-on-the-8th-July-2019 BROAD TOWN PARISH COUNCIL Emna Diamant Parish Clerk and RFO                                                                                                                                                                                     May Cottage 24b Chittoe Heath Bromham Chippenham SN15 2EH Tel:  07990040675                                    1st July 2019   To:                   Councillor J E Jordan - Chairman                         Councillor S G Hartley                         Councillor M A Holland                         Councillor B Joyce                         Councillor R Pearce                            Councillor C J Rendell                               Dear Councillors   In accordance with the Local Government Act (LGA) 1972, Sch 12 paras 10 (2) (b) you are summoned to attend the Ordinary Meeting of the Parish Council.  The meeting will be held in the Village Hall on Monday 8th July 2019 commencing at 6.30pm.   (LGA 1972 sch.12 para 10(2)(a).  A period of public participation will take place prior to the formal opening of the meeting.   The Press and Public are welcome to attend this meeting.   Yours sincerely                                                                                                    Mrs E Diamant                                                                        Parish Clerk and RFO      BROAD TOWN PARISH COUNCIL   Parish Council Meeting - Monday 8th July 2019     PUBLIC PARTICIPATION   A G E N D A   1.         APOLOGIES   To receive apologies for absence.   2.         DECLARATIONS OF INTEREST   In accordance with the Parish Council’s Code of Conduct, all Members are required to declare any disclosable pecuniary interests or other registrable interests which have not already been declared in the Council’s Register of Interests.  Members may however, also decide, in the interests of clarity and transparency, to declare at this point in the meeting, any such disclosable pecuniary interests which they have already declared in the Register, as well as any other registerable interests.   3.         MINUTES          To confirm as a true record the minutes of the Annual Parish Council Meeting held on Monday 10th June 2019.     4.         FINANCE - BANK BALANCES at 30.06.19   Treasurers Account                 £13199.53      Business Bank Instant              £ Nil   Community Fund                      £9180.08      5.         CLERK’S SALARY AND EXPENSES   Members are requested to approve the salary and expenses payment of £896.88 to the Parish Clerk.   6.         REIMBURSEMENT TO CLERK – INVOICE STAMP   Members are requested to approve the payment of £30.95 to the Parish Clerk for reimbursement for the purchase of an invoice stamp.       7.         REIMBURSEMENT TO COUNCILLOR JOYCE – ADDITIONAL PADLOCK KEYS   Members are requested to approve the payment of £10.00 to Councillor Joyce for reimbursement for the purchase of additional keys for the replacement padlock.     8.         PLANNING APPLICATIONS RECEIVED     Application Number Applicant Location of Development Description of Development 19/05024/FUL Original application can be viewed here: 19/05024/FUL   Mr Colin Young Merlins Gate Farm Broad Town Road Broad Town SN4 7RB Erection of detached house and garages Comments to be received by 10th July 2019 19/05026/FUL Original application can be viewed here: 19/05026/FUL   Mr Colin Young Merlins Gate Farm Broad Town Road Broad Town SN4 7RB Change of use of land and building from agricultural use to B1-B8 use Comments to be received by 10th July 2019 19/04809/FUL Original application can be viewed here: 19/04809/FUL   Kate Senior Hambrook Farm Thornhill SN4 7RZ Erection of an extension to and existing stable block and conversion of an existing Dutch Barn into equestrian use Comments to be received by 9th July 2019                     9.         COMMUNITY FUND DOCUMENTS AND FUND ADVISORY BOARD   To note and discuss the updated community fund guidelines, application form, advisory group terms of reference and progress report.    Members are requested to consider whether all applications are considered by the proposed advisory board or those over a defined amount.      10.       ACCESS TO REDHILLS   To note the agreed emergency contacts for the playing field and to discuss the emergency access plan.     11.       PARISH COUNCIL DOCUMENT STORAGE   To note the planned clear out of the village hall filing cabinet in August and to discuss storage arrangements for remaining Parish Council documents.       12.       EXCHANGE OF INFORMATION Please note no decisions can be made on these items anything raised which requires a decision of the council will be included as an agenda item at the next Parish Council meeting.   Next Meeting Monday 12th August 2019                       BROAD TOWN PARISH COUNCIL   Minutes of the Parish Council Meeting held on Monday 10th June 2019 In the Village Hall   Present:                      Councillor J E Jordan - Chairman                                                                   Councillor S G Hartley                                     Councillor M A Holland                                     Councillor B Joyce                                     Councillor R Pearce                                        Councillor C J Rendell   Officers:                      Mrs E Diamant – Parish Clerk     PUBLIC PARTICIPATION 7 Members of the public were present. A resident reminded the Parish Council that they have promised to clear the filing cabinet in the back of the village hall.  Roy Davey has a key and has offered to assist with this; the Parish Clerk will contact him to arrange a suitable day to do this and notify the Parish Council if others would like to help. It was noted that the Parish Council may need to find a storage space for the remaining documents. A resident has had a request about the possibility of having a dog poo bin at the village hall end of Broad Town.  It was noted that the village hall bin is being used to dispose of dog poo.  The Parish Clerk will contact Wiltshire Council regarding this.   1.                     APOLOGIES   There were no apologies for absence.     2.         DECLARATIONS OF INTEREST   There were no declarations of interest.         3.                     MINUTES          The Minutes of the Parish Council meeting held on Monday 13th May 2019 having previously been circulated were signed by the Chairman, Councillor Jordan as a correct record.     4.                     EXTERNAL AUDIT 2018/2019   4.1       CERTIFICATE OF EXEMPTION FROM A LIMITED ASSURANCE REVIEW   The gross income and gross expenditure of the Parish Council does not exceed £25,000 in the account year ended 31 March 2019.  The Parish Council can therefore exempt itself from a limited assurance review under section 9 of the Local Audit (Smaller Authorities) Regulations 2018.   It was proposed by the Chairman, Councillor Jordan, seconded by Councillor Joyce and   UNANIMOUSLY RESOLVED to exempt the Parish Council from a limited assurance review and complete page three of the Annual Return accordingly, for submission to the external auditor.   4.2       APPROVAL OF THE ANNUAL RETURN AND GOVERNANCE STATEMENT   It was proposed by Councillor Joyce, seconded by Councillor Pearce and   UNANIMOUSLY RESOLVED to approve the Annual Governance Statement 2018/19 as detailed in Section 1 of the Annual Return.   It was proposed by Councillor Joyce, seconded by Councillor Pearce and   UNANIMOUSLY RESOLVED to approve and sign the Annual Return and Year End Accounts for 2018/19.   The Parish Clerk will forward the completed and scanned documents for inclusion on the website; this needs to occur by 1st July 2019   4.3       YEAR END CASH BOOK 2018/19 - AUDIT VERSION   The Year End Cash Book was noted.  The Parish Clerk will ensure that the VAT and staff expenses are separated appropriately going forward.   4.4                   INTERNAL AUDIT REPORT   The Internal Audit Report was approved.   Councillor Jordan noted the advice from the Auditor to ensure that the VAT breakdown is clear in order to expedite the VAT claim at the end of the year.    The Parish Clerk has had advice on allocating staff costs vs staff expenses for the current cashbook.   Councillor Jordan noted that a non-cheque signing councillor needs to check the bank reconciliations.  Councillor Joyce currently checks the bank reconciliations and proposed being removed as a cheque signatory in order to continue to do this.  The Parish Clerk will organise the paperwork for Councillor Joyce to be removed as a signatory.   Councillor Jordan noted the need to review the way we are approving invoices to ensure that the cheque number is clearly stated.  It was agreed that the Parish Clerk will order an appropriate rubber stamp as per the report recommendations.   4.5       INTERNAL AUDIT FEES INVOICE FOR PAYMENT   It was proposed by the Chairman, Councillor Jordan, seconded by Councillor Hartley and   UNANIMOUSLY RESOLVED to approve the payment of £150 to Auditing Solutions Ltd.     5.                     FINANCE   5.1       BANK BALANCES       Treasurers Account                 £ 13559.02     Business Bank Instant              £ Nil   Community Fund                      £9180.08    Bank Reconciliation Treasurers Account                 £ 13559.02 Less unpresented cheques      Nil Total                                        £13559.02   The bank balances and bank reconciliation were noted.   5.2       VAT RETURN   The VAT claim was noted. The £6.51 discrepancy between the claim and the audit version of the cashbook was noted; the Parish Clerk advised that this was due to an incorrect VAT calculation on one of the invoices in 2018.   The Parish Clerk advised that the claim was submitted on line and payment has been received.           6.         PAYMENT FOR INSTALLATION OF GOAL POSTS   It was proposed by Councillor Hartley, seconded by Councillor Rendell and   UNANIMOUSLY RESOLVED to approve payment to Chris Moore for installation of the goal posts.     7.         RISK ASSESSMENT   Members reviewed the following sections of the risk management assessment.   Play Area Open Recreational spaces     Risk of damage Injury to users             Access for emergency vehicles. M H             H The play area is subjected to a ROSPA inspection each year.  Any defects are assessed and repairs/remedial work carried out by an authorised play equipment installer.  Visual checks are carried out periodically by members.     The gate is locked and a record of the key holders is kept by the Parish Council; residents and emergency services need to be advised of key holders.     Ensure the ROSPA report is an agenda item and any defects reported and repaired correctly.        Ensure that residents and emergency services can gain access to the site in case of emergency.  (Discussed in agenda item 8.)   The Parish Clerk advised that ROSPA guidelines state that any additional checks during the year require appropriate training in order to be carried out effectively.  It was agreed that the risk assessment will be amended to reflect that yearly statutory checks are completed and advice is acted upon.  The Parish Council will continue to complete a six-monthly informal visual check.                 8.         ACCESS TO REDHILLS   Councillor Joyce reported that he has spoken to the key holding resident in Redhills; the resident confirmed that he currently has a key and takes a car on a trailer once a month from his garage across the very edge of the play area.  The resident reported that access was granted 20 years ago by the Parish Council.  It was reported that a further local resident has a key but does not appear to have vehicular access to the rear of their property via the playing field.   Councillor Jordan and Councillor Pearce noted that there have been no issues with this arrangement so far and it would not be appropriate to change this arrangement at present.  Councillor Jordan noted the need to ensure certainty on who has a key to access in case of emergency and suggested that current resident key holders be requested to act as emergency key holders with continued access being granted on this basis.  Councillors Joyce and Hartley agreed to discuss and agree with the Redhills residents involved.   A resident suggested that the use of a key safe with a code would be further option for the Parish Council to consider.   It was agreed to have two key holders who are Redhills residents, one key for the grass cutter and three keys to be held by the Parish Council.  Once the new keys have been distributed the arrangements for contacting a key holder in case of emergency can be circulated to the community and stated on the notice board.      9.         QUOTE FOR REPAIR OF SWING – REDHILLS   It was agreed for the Parish Clerk to raise a purchase order for the repair of the nest swing.     10.       COMMUNITY FUND MEETING - GRANTSCAPE   The Chairman, Councillor Jordan and the Parish Clerk met with Matt Young CEO of Grantscape regarding the community fund.   Councillor Jordan reported that Good Energy is using Grantscape to administer the fund and noted that Grantscape are professional, dedicated administrators.  This will increase discipline and control of the fund and will mean that the Parish Council has additional support when awarding grants.   The Parish Clerk has been asked by Grantscape to give a full record of grants awarded since 2015 and is collating this information; the information is complete from 2017 to 2019.   The Parish Clerk will contact Lorraine Billis for information on the grants awarded in 2016.  Grantscape have been checking the current documentation and guidelines with the Parish Clerk.  The updated versions will be circulated in due course.   Grantscape have provided the Good Energy corporate logo and this needs to be used on our documentation.  Grantscape are keen to have feedback on positive stories about how the grant is used.   Councillor Jordan noted that Matt Young was pleased that we are requesting match funding for larger grants and that this could be in the form of quantified volunteer time.     During the meeting with Grantscape the ability of the Parish Council to make applications to the fund for community led projects was discussed; Matt suggested the use of an advisory board to ensure due diligence; he provided guidelines on how this can be organised.  The advisory board could consist of two Parish Councillors and two or three residents.  They could meet to review the applications and make recommendations to the Parish Council when the grants are considered.  Councillors Jordan and Holland agreed to form part of the advisory board; Lorraine Billis volunteered to act as a non- Parish Council member.  Councillor Jordan will put out a request for further volunteers in the newsletter. The Parish Council can discuss the arrangements of the advisory board once the group members have been confirmed.     11.       EXCHANGE OF INFORMATION Please note no decisions can be made on these items anything raised which requires a decision of the council will be included as an agenda item at the next Parish Council meeting.   The Parish Council was notified of planning application 19/04809/FUL on the 7th June.  The deadline for comments is the 5th July.  The Parish Clerk will request an extension so that this can be discussed at the Parish Council meeting on the 8th July.   Councillor Pearce attended the CATG meeting; new transport forms are available and Councillor Pearce will forward these to the Parish Clerk.  Councillor Pearce has agreed with Wiltshire Council where to locate the posts for the speed limit reminder devices that the council have agreed to fund; the locations of the four sites were shown during the meeting and will be publicised in the newsletter.   Councillor Pearce noted that the drainage engineer has identified the map location of the culvert involved in the flooding issues in the village last year; in his email to the Parish Clerk the engineer stated that he notified the landowner of the need to ensure the culvert is maintained.  Councillor Pearce will assist the Parish Clerk in drafting a letter to the landowner at Manor Farm regarding maintenance of the culvert.   It was noted that there are 35 letters and 60 documents online in relation to planning application 1903874/OUT.  Mollie Groom suggested sending a letter to MP James Gray regarding the application; Councillor Jordan will draft a letter.  Mollie Groom has stated that if approved she will call in the application.   Councillor Rendell noted that a resident has mentioned the pot holes on Thornhill and Pye lane to him.  It was noted these can be reported to Wiltshire Council using the ‘my Wiltshire’ app; fly tipping and other problems can also be reported.  This will be publicised in the newsletter. + Next Meeting Monday 8th July 2019. Meeting closed at 8:10pm Signed: …………………………………………………  Dated:  8th July 2019                         Chairman, Councillor J Jordan     Rupert Pearce Tue, 02 Jul 2019 20:44:00 GMT f1397696-738c-4295-afcd-943feb885714:2495 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/2492/Annual-Governance-and-Accountability-Return-201819#Comments 0 https://www.broad-town.co.uk/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=323&ModuleID=865&ArticleID=2492 https://www.broad-town.co.uk:443/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=2492&PortalID=0&TabID=323 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/2492/Annual-Governance-and-Accountability-Return-201819 Please see attached documents for the Annual Governance and Accountability Return 2018/19. The accounts can be inspected (by contacting the Parish Clerk) for a period of 30 consecutive working days (not including sat and sun) including the first 10 working days of July.   Cllr Joyce Tue, 18 Jun 2019 08:30:00 GMT f1397696-738c-4295-afcd-943feb885714:2492 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/2490/Agenda-and-Supporting-Papers-for-the-Parish-Council-Meeting-due-on-the-10th-June-2019#Comments 0 https://www.broad-town.co.uk/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=323&ModuleID=865&ArticleID=2490 https://www.broad-town.co.uk:443/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=2490&PortalID=0&TabID=323 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/2490/Agenda-and-Supporting-Papers-for-the-Parish-Council-Meeting-due-on-the-10th-June-2019 BROAD TOWN   PARISH COUNCIL Emna Diamant Parish Clerk and RFO                                                                                                              May Cottage 24b Chittoe Heath Bromham Chippenham SN15 2EH Tel:  07990040675                                      3rd June 2019   To:                   Councillor J E Jordan - Chairman                         Councillor S G Hartley                         Councillor M A Holland                         Councillor B Joyce                         Councillor R Pearce                            Councillor C J Rendell                               Dear Councillors   In accordance with the Local Government Act (LGA) 1972, Sch 12 paras 10 (2) (b) you are summoned to attend the Ordinary Meeting of the Parish Council.  The meeting will be held in the Village Hall on Monday 10th June 2019 commencing at 6.30pm.   (LGA 1972 sch.12 para 10(2)(a).  A period of public participation will take place prior to the formal opening of the meeting.   The Press and Public are welcome to attend this meeting.   Yours sincerely                                                                                                    Mrs E Diamant                                                            Parish Clerk and RFO      BROAD TOWN PARISH COUNCIL   Parish Council Meeting - Monday 10th June 2019   PUBLIC PARTICIPATION   A G E N D A   1.         APOLOGIES   To receive apologies for absence.   2.         DECLARATIONS OF INTEREST   In accordance with the Parish Council’s Code of Conduct, all Members are required to declare any disclosable pecuniary interests or other registrable interests which have not already been declared in the Council’s Register of Interests.  Members may however, also decide, in the interests of clarity and transparency, to declare at this point in the meeting, any such disclosable pecuniary interests which they have already declared in the Register, as well as any other registerable interests.   3.         MINUTES          To confirm as a true record the minutes of the Annual Parish Council Meeting held on Monday 13th May 2019.     4.         INTERNAL AND EXTERNAL AUDIT 2018/2019   4.1       CERTIFICATE OF EXEMPTION   The gross income and gross expenditure of the Parish Council does not exceed £25,000 in the account year ended 31 March 2019.  The Parish Council can therefore exempt itself from a limited assurance review under section 9 of the Local Audit (Smaller Authorities) Regulations 2015.   Members are requested to resolve to exempt the Parish Council from a limited assurance review and complete page 3 of the Annual Return, accordingly.   4.2       APPROVAL OF THE ANNUAL RETURN AND ANNUAL GOVERNANCE STATEMENT   Members are requested to approve the Annual Governance statement 2018/19 as detailed in Section 1 of the Annual Return by a formal resolution.   Members are requested to approve and sign the Annual Return and Year End Accounts for 2018/19, by formal resolution.       4.3       YEAR END CASH BOOK 2018/19 – AUDIT VERSION   For noting.     4.4       INTERNAL AUDIT REPORT   For members to consider.   4.5       INTERNAL AUDIT FEES   Members are requested to approve the payment of £150 to Auditing Solutions for Internal Audit Services.     5.         FINANCE   5.1       BANK BALANCES AND BANK RECONCILIATION AT 31.05.2019   Treasurers Account                 £ 13559.02     Business Bank Instant               £ Nil   Community Fund                      £9180.08      Treasurers Account                 £ 13559.02 Less unpresented cheques      Nil Total                                        £13559.02   5.2       VAT RETURN   The VAT return for 2018/19 has been completed.       6.         PAYMENT FOR INSTALLATION OF GOAL POSTS   Members are requested to approve the payment of £660 to Chris Moore for the installation of the goal posts.   7.         RISK ASSESSMENT   Members are requested to review the attached sections of the risk management assessment.   Play Area Open Recreational spaces     Risk of damage Injury to users                     Access for emergency vehicles. M H The play area is subjected to a ROSPA inspection each year.  Any defects are assessed and repairs/remedial work carried out by an authorised play equipment installer.  Visual checks are carried out periodically by members.         The gate is locked and a record of the key holders is kept by the Parish Council; residents and emergency services need to be advised of key holders.     Ensure the ROSPA report is an agenda item and any defects reported and repaired correctly.  ROSPA guidelines advise that yearly official check of equipment is adequate. *   Ensure that residents and emergency services can gain access to the site in case of emergency;   *Rospa guidelines state that any additional checks during the year require appropriate training in order to be carried out effectively.   8.         ACCESS TO REDHILLS   To discuss access to resident’s garage across the playing field.   9.         QUOTE FOR REPAIR OF SWING – REDHILLS   Members are requested to agree to the repairs to the swing.   10.       COMMUNITY FUND MEETING - GRANTSCAPE   The Chairman and the Parish Clerk will report on their meeting with Matt Young of Grantscape.     11.       EXCHANGE OF INFORMATION Please note no decisions can be made on these items anything raised which requires a decision of the council will be included as an agenda item at the next Parish Council meeting.   Next Meeting Monday 8th July 2019. Cllr Joyce Tue, 04 Jun 2019 15:59:00 GMT f1397696-738c-4295-afcd-943feb885714:2490 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/2488/Wiltshire-Council--funding-available-for-home-improvements#Comments 0 https://www.broad-town.co.uk/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=323&ModuleID=865&ArticleID=2488 https://www.broad-town.co.uk:443/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=2488&PortalID=0&TabID=323 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/2488/Wiltshire-Council--funding-available-for-home-improvements   Funding available to homeowners and landlords for home improvements Wiltshire Council would like to make residents aware of funding that is available to make improvements to homes in our area. Homeowners and landlords can apply for a loan to make improvements to their homes.  Essential home repairs such as a replacement boiler, new windows and doors, roof repairs (including thatch), plumbing, heating or electrical works and even structural repairs are included under the scheme. Everyone receives the same interest rate, whether you borrow £1,000 or £15,000 and no matter what your circumstances or credit score.  Eligible homeowners choose their own contractor and there are a variety of loan products available to suit individual needs*. The scheme is delivered through Wessex Resolutions, a not-for-profit lender that works in close partnership with the council.  Established in 2003, Wessex Resolutions has helped many homeowners throughout the South West, lending almost £13.6 million.  A recent client said "I had no idea the scheme existed until I contacted the Council. When my adviser visited me and explained everything perfectly it was a huge burden lifted from me – loan repayments that I can afford and the efficiency with which it was all arranged. I am truly grateful to all concerned.”   For more information, call Wessex Resolutions on 01823 461099, visit www.wessesxresolutions.org.uk or email enquiries@wrcic.org.uk. (*subject to eligibility) Loans have a fixed interest rate and typical 4.2% APR.  Missing payments could affect your credit rating and ability to obtain credit in the future.  Loans are typically protected by a Title Restriction and are subject to status. Wessex Resolutions C.I.C.: a community interest company limited by guarantee, registered in England, company number 4512225. Registered address: Heatherton Park Studios, Bradford on Tone, Taunton TA4 1EU. Wessex Loans and Wessex Home Improvement Loans are trading names used by this company. Wessex Resolutions C.I.C is authorised and regulated by the Financial Conduct Authority (675263) for credit and debt-related regulated activities.       Cllr Joyce Fri, 17 May 2019 09:59:00 GMT f1397696-738c-4295-afcd-943feb885714:2488 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/2487/Agenda-for-Annual-Meeting--20th-May-2019#Comments 0 https://www.broad-town.co.uk/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=323&ModuleID=865&ArticleID=2487 https://www.broad-town.co.uk:443/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=2487&PortalID=0&TabID=323 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/2487/Agenda-for-Annual-Meeting--20th-May-2019 BROAD TOWN  PARISH COUNCIL     Annual Parish Meeting of Broad Town Parish Council     Councillors:                Mrs J E Jordan - Chairman                                          Mrs S G Hartley                                       M A Holland                                     B Joyce                                     A R Pearce                                     C J Rendell     The Parish Council extend a warm invitation to the community of Broad Town to the Annual Parish Meeting to be held on:     Monday 20th May 2019 at 6.30pm in Broad Town Village Hall   The Annual Parish meeting is not a Parish Council meeting.  It is a meeting of the Parish residents and must take place between 1 March and 1 June each year.  Residents can contribute to the agenda and this meeting will celebrate local activities and debate current issues in the community.              Councillor Mrs Jackie Jordan Chairman                                                                                                        28th April 2019 AGENDA   1.            APOLOGIES 2.            MINUTES To approve the Minutes of the Annual Parish Meeting held on Monday 30th April 2018.  3.            REPORT OF THE PARISH COUNCIL CHAIRMAN COUNCILLOR JORDAN 4.            POLICE REPORT A Police representative has been invited but has yet to confirm their attendance. 5.            REPORT FROM WILTSHIRE COUNCIL Unitary Councillor Mrs M Groom. 6.            PUBLIC PARTICIPATION Electors are invited to contribute to the agenda and/or celebrate local activities and debate current issues in the community.   Electors are also invited to raise any issues they want to bring to the attention of the Parish Council for future consideration by the Parish Council.   7.            UPDATES FROM COMMUNITY GROUPS                                7.1          Community Coffee Morning Group – Margaret Manley                 7.2          Village Hall Group – Ray Manley                 7.3          Women’s Institute – Kate Orton                 7.4          Update on the defibrillator – Kate Orton                 7.5          White Horse Group and Archaeology Group – Bob Clarke                 7.6          Broad Town Church – Ray Manley 7.7          Footpath Working Group – Councillor Holland                                                                                                                                                                    Cllr Joyce Fri, 17 May 2019 08:26:00 GMT f1397696-738c-4295-afcd-943feb885714:2487 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/2484/Agenda-and-Supporting-Papers-for-the-Parish-Council-Meeting-due-on-the-13th-May-2019#Comments 0 https://www.broad-town.co.uk/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=323&ModuleID=865&ArticleID=2484 https://www.broad-town.co.uk:443/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=2484&PortalID=0&TabID=323 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/2484/Agenda-and-Supporting-Papers-for-the-Parish-Council-Meeting-due-on-the-13th-May-2019 BROAD TOWN PARISH COUNCIL Emna Diamant Parish Clerk and RFO                                                                                                              May Cottage 24b Chittoe Heath Bromham Chippenham SN15 2EH   Tel:  07990040675                                      7th May 2019   To:                   Councillor J E Jordan - Chairman                         Councillor S G Hartley                         Councillor M A Holland                         Councillor B Joyce                         Councillor R Pearce                            Councillor C J Rendell                               Dear Councillors   In accordance with the Local Government Act (LGA) 1972, Sch 12 paras 10 (2) (b) you are summoned to attend the Annual Meeting of the Parish Council.  The meeting will be held in the Village Hall on Monday 13th May 2019 commencing at 6.30pm.   (LGA 1972 sch.12 para 10(2)(a).  A period of public participation will take place prior to the formal opening of the meeting.   The Press and Public are welcome to attend this meeting.   Yours sincerely                                                                                                    Mrs E Diamant                                                            Parish Clerk and RFO      BROAD TOWN PARISH COUNCIL   Parish Council Meeting - Monday 13th May April 2019   Public Participation   A G E N D A   1.         ELECTION OF CHAIRMAN   To elect a Chairman of the Parish Council for the year 2019/20.  The newly nominated Chair will then sign a Declaration of Acceptance of Office.   2.         ELECTION OF VICE CHAIRMAN   To elect a Vice Chairman of the Parish for the year 2019/20.   3.         APOLOGIES   To receive apologies for absence.   4.         DECLARATIONS OF INTEREST   In accordance with the Parish Council’s Code of Conduct, all Members are required to declare any disclosable pecuniary interests or other registrable interests which have not already been declared in the Council’s Register of Interests.  Members may however, also decide, in the interests of clarity and transparency, to declare at this point in the meeting, any such disclosable pecuniary interests which they have already declared in the Register, as well as any other registerable interests.   5.         MINUTES          To confirm as a true record the minutes of the Ordinary Parish Council Meeting held on Monday 8th April 2019.   6.         ATTENDANCE REGISTER   To note the attendance register for the municipal year 2018-19.   7.         FINANCE   7.1       BANK BALANCES AT 31.3.2019:    Treasurers Account                 £       51.50      Business Bank Instant               £   6769.05   Community Fund                      £   9180.08    7.2       BANK BALANCES AND BANK RECONCILIATION AT 30.04.19   Treasurers Account                 £   14139.72 (precept payment: £9868.00) Business Bank Instant                   Nil Community Fund                     £    9180.08    The year-end accounts have been submitted to the Internal Auditor in electronic format.  The Auditor has advised that the onsite review will commence on the week commencing the 10th June.   7.2       PAYMENT TO WILTSHIRE ASSOCIATION OF LOCAL COUNCILS   Members are requested to approve the payment of £244.38 (inc VAT) to WALC for the annual subscription 2019/20.   7.3       INSURANCE PREMIUM – COMMUNITY FIRST TRADING   The insurance premium is due for 2019-20.  Quote from Community First Trading is circulated with the agenda.               8.         PLANNING 8.1       PLANNING APPLICATIONS RECEIVED Application Number Applicant Location of Development Description of Development 19/03874/OUT Greystoke Land Ltd/co agent: Pegasus Group Land South of Broad Town Primary School Broad Town Road Broad Town SN4 7RE Residential development of up to 10 entry-level affordable dwellings, with associated access roads and car parking, a community car park, a publicly accessible village green, landscaping, drainage and other associated infrastructure. Comments invited until: Thursday 6 June, 2019    Plans are available to view at:  http://planning.wiltshire.gov.uk/Northgate/PlanningExplorer/ApplicationSearch.aspx       9.         PURCHASE OF INSURANCE FOR GRASS CUTTING CONTRACTOR   Members are requested to approve the purchase of indemnity insurance for the grass cutting contractor; the Parish Clerk has circulated quotes which start at £88.46.   10.       RIGHTS OF WAY   Members are requested to agree for the Parish Clerk to send a letter to Manor Farm regarding maintenance of rights of way.  Draft of letter from Councillor Holland has been circulated.   11.       FREIGHT STRATEGY AND FREIGHT MANAGEMENT UPDATE – BRIEFING 19-010   Correspondence from Wiltshire Council circulated with agenda.   12.       REDHILLS PLAYING FIELD – KEYS FOR GATE   To discuss and agree key holders for replacement keys and agree emergency access plan for inclusion in updated risk assessment.   Councillors are requested to discuss and agree whether to permit continuing access to the playing field for anybody currently having access (not required for council business).   13.       GOAL POSTS   To discuss plans so far and agree next steps.   14.       SPEED LIMIT REMINDER DEVICES   To discuss plans so far and agree next steps.      15.       EXCHANGE OF INFORMATION Please note no decisions can be made on these items anything raised which requires a decision of the council will be included as an agenda item at the next Parish Council meeting. Next Meeting Monday 11th June 2019, 6.30pm in the Village Hall Annual Parish Meeting 20th May 2019, 6.30 pm in the Village Hall Cllr Joyce Tue, 07 May 2019 18:03:00 GMT f1397696-738c-4295-afcd-943feb885714:2484 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/2483/Parish-Council-Annual-Meeting--CHANGE-OF-DATE#Comments 0 https://www.broad-town.co.uk/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=323&ModuleID=865&ArticleID=2483 https://www.broad-town.co.uk:443/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=2483&PortalID=0&TabID=323 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/2483/Parish-Council-Annual-Meeting--CHANGE-OF-DATE The Parish Council Annual Meeting will be held in the Village Hall on the 20th May 2019 at 1830hrs and not on the 17th June as advertised in the Broad Town News. We apologise for this error Cllr Joyce Thu, 25 Apr 2019 06:53:00 GMT f1397696-738c-4295-afcd-943feb885714:2483 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/2481/Agenda-and-Supporting-Papers-for-the-Parish-Council-Meeting-due-on-the-8th-April-2019#Comments 0 https://www.broad-town.co.uk/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=323&ModuleID=865&ArticleID=2481 https://www.broad-town.co.uk:443/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=2481&PortalID=0&TabID=323 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/2481/Agenda-and-Supporting-Papers-for-the-Parish-Council-Meeting-due-on-the-8th-April-2019 BROAD TOWN PARISH COUNCIL Emna Diamant Parish Clerk and RFO                                                                                                              May Cottage 24b Chittoe Heath Bromham Chippenham Wiltshire SN15 2EH Tel:  07990040675                                      1st April 2019   To:                   Councillor J E Jordan - Chairman                         Councillor S G Hartley                         Councillor M A Holland                         Councillor B Joyce                         Councillor R Pearce                            Councillor C J Rendell                               Dear Councillors   In accordance with the Local Government Act (LGA) 1972, Sch 12 paras 10 (2) (b) you are summoned to attend the Ordinary Meeting of the Parish Council.  The meeting will be held in the Village Hall on Monday 8th April 2019 commencing at 6.30pm.   (LGA 1972 sch.12 para 10(2)(a).  A period of public participation will take place prior to the formal opening of the meeting.   The Press and Public are welcome to attend this meeting.   Yours sincerely                    Emna Diamant Parish Clerk and RFO                                                                                         BROAD TOWN PARISH COUNCIL   Parish Council Meeting – Monday 8th April 2019   A G E N D A   Public Participation     1.         APOLOGIES   To receive apologies for absence.     2.         DECLARATIONS OF INTEREST   In accordance with the Parish Council’s Code of Conduct, all Members are required to declare any disclosable pecuniary interests or other registrable interests which have not already been declared in the Council’s Register of Interests.  Members may however, also decide, in the interests of clarity and transparency, to declare at this point in the meeting, any such disclosable pecuniary interests which they have already declared in the Register, as well as any other registerable interests.     3.         MINUTES          To confirm as a true record the minutes of the Parish Council Meeting held on Monday 11th March 2019.     4.         FINANCE   4.1       CASH BOOK AND END OF YEAR BANK RECONCILIATION – 31st March 2019   Circulated with agenda for noting.    4.2       BANK BALANCES                      Current Account                       £51.40 Business Bank Instant             £6,769.05 Community Fund                     £9,180.08   Cashbook Total of accounts    £16,000.53   4.3       BANK ACCOUNTS   Following a request for the Parish Clerk to investigate; members are requested to discuss whether the ‘Business Bank Instant’ account is to be closed.  The appropriate request form is available and requires two signatories.   4.4        EXPENSES OVER £100 2018-19   Circulated with agenda for noting.  For publication on the Broad Town website.   4.5       CLERKS SALARY AND EXPENSES   Members are requested to approve the salary and expenses to the 1st April 2019. Timesheet and remittance advice circulated with agenda.   Salary £441.45 Less Tax £88.20 Net Salary £353.25 ½ Year working from home allowance   Mileage £37.80 Stamps £2.01 Total Due £393.06     4.6       EXPENSE CLAIM – PADLOCK AND KEYS   Members are asked to approve by resolution reimbursement to Councillor Joyce for the purchase of a new padlock and keys for the playing field.   4.7       GRASS CUTTING INVOICE - R. HALL   Members are asked to approve by resolution payment of £1650 to Rod Hall for grass cutting and hedge maintenance.  Invoice and remittance advice circulated with agenda.  Parish Clerk now has contact number for Rod Hall and can liaise with him to arrange indemnity insurance.               5.          PLANNING   5.1       PLANNING APPLICATIONS DETERMINED   Application Number Location of Development   Description of Development Decision 18/09642/FUL Manor Farm  Broad Town  Wilts  SN4 7RN Change of Use from agricultural land to equestrian. Erection of two all-weather paddocks. Approved with conditions. Decision date 07.03.19 Drainage statement and ownership of culvert queried. Supporting documents from planning circulated with agenda.     6.         RISK MANAGEMENT - FINANCIAL AND GENERAL RISK MANAGEMENT ASSESSMENT.   Members are requested to discuss and agree updates to the Financial and General Risk Management Assessment.  Amendments for discussion are in bold.  Circulated with agenda.     7.         STANDING ORDERS 2019-20   For adoption and approval by resolution of the Council.     8.         FINANCIAL REGULATIONS 2019-20   For adoption and approval by resolution of the Council.     9.         COMMUNITY ENERGY FUND APPLICATIONS     9.1       COMMUNITY ENERGY FUND APPLICATION BY BROAD TOWN COMMUNITY SPEEDWATCH   Application and supporting documents circulated with agenda of 11th March 2019.  The group are seeking a grant of £4290 towards the cost of installation of illuminated speed limit reminder devices. Steve Hind of Wilshire council has advised that Further to the CATG meeting last month, the request to use a SID type showing ’30’ rather than actual speed limit has been approved. To discuss following the further information received from Wiltshire Council.   10.       RETAIL RATE RELIEF – BRIEFING NOTE 19-007   To note the correspondence from Wiltshire Council – circulated with agenda.     11.       COMMUNITY LED HOUSING PROJECT - BRIEFING NOTE 19-008   To note the correspondence from Wiltshire Council – circulated with agenda.     12.       FOOTBALL GOALPOSTS PROJECT   Goalposts have been delivered.  Members are requested to agree by resolution the installation costs and position of the goalposts.     13.        REDHILLS DEVELOPMENT – SCOTTISH AND SOUTHERN ELECTRICITY ACCESS   Councillor Pearce to report on his meeting with SSE.  To discuss the outcome and agree next steps.     14.       GIGACLEAR – NORTH WILTSHIRE ONLINE ROLLOUT   Councillor Joyce to report on his meeting with Stephen Harris of Gigaclear.  To discuss the outcome and agree next steps.     15.       WHITE HORSES PROJECT PROPOSAL   E-mail from North Wessex Downs AONB circulated with agenda.  To discuss and agree next steps.     16.       EXCHANGE OF INFORMATION Please note no decisions can be made on these items anything raised which requires a decision of the council will be included as an agenda item at the next Parish Council meeting.   Next Meeting Monday 13th May 2019 Cllr Joyce Mon, 01 Apr 2019 16:19:00 GMT f1397696-738c-4295-afcd-943feb885714:2481 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/2476/Wiltshire-Online-Broadband-programme#Comments 0 https://www.broad-town.co.uk/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=323&ModuleID=865&ArticleID=2476 https://www.broad-town.co.uk:443/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=2476&PortalID=0&TabID=323 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/2476/Wiltshire-Online-Broadband-programme Under this programme more than 5,500 homes and businesses in the County will benefit from access to a new ultrafast full fibre network. The infrastructure for Broad Town should be in place by the last quarter of the year. You can get more informaton on the programme and register your interest at :- https://www.gigaclear.net/wiltshireonline-rollout-schedule   Cllr Joyce Thu, 14 Mar 2019 14:56:00 GMT f1397696-738c-4295-afcd-943feb885714:2476 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/2475/Digital-Access-to-Council-Tax-Records-Applying-for-Housing-and-Council-Tax-Reduction-On-line#Comments 0 https://www.broad-town.co.uk/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=323&ModuleID=865&ArticleID=2475 https://www.broad-town.co.uk:443/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=2475&PortalID=0&TabID=323 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/2475/Digital-Access-to-Council-Tax-Records-Applying-for-Housing-and-Council-Tax-Reduction-On-line The Council’s Revenues Department have in conjunction with our software supplier, Northgate, developed a citizen’s portal making it simpler, quicker and easier for customers to access current and historic information about their council tax accounts, known as Revenues on Line.   We have also introduced a replacement for the on-line claim form enabling residents to claim both housing benefit and council tax reduction through this new system.   This briefing note explains how we intend to launch the portal during February and March and how we intend to raise awareness of the systems culminating in a mail shot which will accompany the annual council tax bills issued in March. Cllr Joyce Thu, 14 Mar 2019 14:53:00 GMT f1397696-738c-4295-afcd-943feb885714:2475 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/2474/Agenda-and-Supporting-Papers-for-the-Parish-Council-Meeting-due-on-the-11th-March-2019#Comments 0 https://www.broad-town.co.uk/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=323&ModuleID=865&ArticleID=2474 https://www.broad-town.co.uk:443/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=2474&PortalID=0&TabID=323 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/2474/Agenda-and-Supporting-Papers-for-the-Parish-Council-Meeting-due-on-the-11th-March-2019 Please see agenda and supporting Papers:- BROAD TOWN PARISH COUNCIL Emna Diamant Parish Clerk and RFO                                                                                                              May Cottage 24b Chittoe Heath Bromham Chippenham Wiltshire SN15 2EH Tel:  07990040675                                      4th March 2019   To:                   Councillor J E Jordan - Chairman                         Councillor S G Hartley                         Councillor M A Holland                         Councillor B Joyce                         Councillor R Pearce                            Councillor C J Rendell                               Dear Councillors   In accordance with the Local Government Act (LGA) 1972, Sch 12 paras 10 (2) (b) you are summoned to attend the Ordinary Meeting of the Parish Council.  The meeting will be held in the Village Hall on Monday 11th March 2019 commencing at 6.30pm.   (LGA 1972 sch.12 para 10(2)(a).  A period of public participation will take place prior to the formal opening of the meeting.   The Press and Public are welcome to attend this meeting.   Yours sincerely                    Emna Diamant Parish Clerk and RFO                                                                                         BROAD TOWN PARISH COUNCIL   Parish Council Meeting – Monday 11th March 2019   A G E N D A   Public Participation     1.         APOLOGIES   To receive apologies for absence.     2.         DECLARATIONS OF INTEREST   In accordance with the Parish Council’s Code of Conduct, all Members are required to declare any disclosable pecuniary interests or other registrable interests which have not already been declared in the Council’s Register of Interests.  Members may however, also decide, in the interests of clarity and transparency, to declare at this point in the meeting, any such disclosable pecuniary interests which they have already declared in the Register, as well as any other registerable interests.     3.         MINUTES          To confirm as a true record the minutes of the Parish Council Meeting held on Monday 11th February 2019.     4.         FINANCE   4.1       CASH BOOK – 28th February 2019   Circulated with agenda for noting.    4.2       BANK BALANCES                      Current Account                       £292.14 Business Bank Instant             £8,050.86 Community Fund                     £4,308.31   Cashbook Total of accounts    £12651.31   4.3       CLERK’S EXPENSES – HOME INSURANCE AND SLCC MEMBERSHIP   Members are requested to approve reimbursement for clerk’s expenses for membership of SLCC. Receipt for membership of SLCC circulated with agenda – to agree reimbursement of £81 to Emna Diamant.   Members are requested to approve reimbursement for clerk’s expenses for home insurance to cover working from home with visitors. Proof of home insurance with home as workplace (including visitors) and quote for the same without home workplace/visitors circulated with agenda – to agree reimbursement of £10.53 to Emna Diamant.   4.4       CLERKS TRAINING   Members are requested to approve funding for the new clerk to attend Society of Local Council Clerks level three training course in Melksham 2019. Cost of course as a member: £340 plus VAT.   4.5       CLERK’S SALARY AND EXPENSES – LINDA ROBERTS   Members are requested to approve the salary and expenses to the 16th February. Timesheet and remittance advice circulated with agenda   Salary 243.24 Less Tax   48.60 Net Salary 194.64 Mileage   25.20 Printing   Special Delivery charges for return of cheque books to Councillor B Joyce   14.00 Total Due 233.84     4.6       EXPENSE CLAIM   Members are asked to approve by resolution the mileage claim Councillor Joyce’s attendance at the Appleford Inquiry held on the 27th and 28th February at Monkton Park, Chippenham.     4.7       INTERNAL AUDIT   Auditing Solutions LTD have made contact regarding whether we need their services for the 2018-19 internal audit review.   5.         COMMUNITY ENERGY FUND – GOOD ENERGY   Parish Clerk awaiting new details regarding contact person and arrangements for the community energy fund; to recap on discussions with Good Energy.     6.         COMMUNITY ENERGY FUND GRANT APPLICATIONS   6.1.      COMMUNITY FUND APPLICATION BY BROAD TOWN SOCIAL CLUB   Application and supporting documents circulated with the agenda.  The group are seeking a grant of £600.00 towards a professional glass washer machine.   6.2.      COMMUNITY ENERGY FUND APPLICATION BY BROAD TOWN COMMUNITY SPEEDWATCH   Application and supporting documents circulated with agenda.  The group are seeking a grant of £4290 towards the cost of installation of illuminated speed limit reminder devices.     7.         DIGITAL ACCESS TO COUNCIL TAX RECORDS - BREIFING NOTE 19-005   To note the correspondence from Wiltshire Council – circulated with agenda.     8.         FOOTBALL GOALPOSTS PROJECT   To discuss plans so far and agree next steps.     9.          REDHILLS DEVELOPMENT – SCOTTISH AND SOUTHERN ELECTRICITY ACCESS   To review access requirements of Scottish and Southern Electricity for the above development.  B Joyce has advised relevant parties of the meeting and invited them to attend.     10.       COMMUNITY AREA TRANSPORT GROUP (CATG)   Illuminated Speed Limit Reminder Device Management Plan – circulated with agenda. R Pearce to report on CATG meeting of 27th February.       11.       PUMP HOUSE DEVELOPMENT - 18/01108/ENF   To note the concerns raised by a resident.  Parish Clerk to report on follow-up with Anne Murphy, Enforcement Officer, Wiltshire Council.   12.       GIGACLEAR – NORTH WILTSHIRE ONLINE ROLLOUT   Wiltshire online rollout link circulated with agenda.  To discuss contact between Gigaclear and Parish Council.     13.       EXCHANGE OF INFORMATION Please note no decisions can be made on these items anything raised which requires a decision of the council will be included as an agenda item at the next Parish Council meeting.   Next Meeting Monday 8TH April 2019                                         BROAD TOWN PARISH COUNCIL                             BROAD TOWN PARISH COUNCIL   Minutes of the Parish Council Meeting held on Monday 11th February     Present:          Councillor J E Jordan - Chairman                         Councillor S G Hartley                         Councillor M A Holland                         Councillor B Joyce                         Councillor R Pearce                            Councillor C J Rendell     Officers:          Mrs E Diamant – Parish Clerk   Public Participation     8 members of the public.      1.         APOLOGIES   There were no apologies for absence.     2.         DECLARATIONS OF INTEREST   There were no declarations of interest.     3.         MINUTES          The minutes of the Parish Council meeting held on Monday 14th January, having previously been circulated were signed by the chairman, Councillor Jordan as correct.   4.         FINANCE   4.1       CASH BOOK – 31st January 2019   The cashbook was noted.   4.2       BANK BALANCES                      Current Account                       £100.00 Business Bank Instant             £8,050.50 Community Fund                     £4,308.31   Cashbook Total of accounts    £12,458.81    No outstanding cheques.   The bank balances and reconciliation were noted.   Councillor Jordan noted that the community fund payment from Good Energy is due soon; existing contact at Good Energy, James Ryan, has been e-mailed to no response.   Councillor Jordan to forward e-mail to Mrs E Diamant.  Mrs E Diamant to approach Good Energy to obtain new contact details.   4.3       EXPENSES FOR FOOTPATH MATERIALS   It was proposed by the Chairman, Councillor Jordan, seconded by Councillor Joyce and               UNANIMOUSLY RESOLVED to approve the payment of £45.24 to Councillor Holland in reimbursement for the purchase of footpath materials.   Parish Council members thanked Councillor Holland and shared feedback that the new gate looks good and improves access.     4.4       NEW LAPTOP AND PRINTER   It was proposed by Councillor Hartley, seconded by Councillor Pearce and               UNANIMOUSLY RESOLVED to approve the payment of £518.97 to Councillor Joyce in reimbursement for the purchase of a new laptop and printer.     Printer present at meeting and handed to Mrs E Diamant, new Parish Clerk for set up at her home.   Laptop has been paid for and is due for delivery to Councillor Joyce.  Councillor Joyce reported that original choice of laptop unsuitable due to size, alternative is within budget.  Councillor Joyce advised that he will install Office 10 and Norton antivirus on receipt and will deliver to Mrs E Diamant, Parish Clerk.   Discussed back up (cloud and USB storage options) for new laptop.  To resolve once laptop in place. 5.         PLANNING APPLICATIONS DETERMINED   Application Number     Location of Development     Description of Development     Decision       18/10619/FUL Folly Cottage Cotmarsh Broad Town SN4 7RA Conversion of the existing garage and hobby room into a granny annexe. Approved with conditions.   The Decision and conditions were noted.       6.         PUBLIC INQUIRY – APPLEFORD   Councillor Jordan recapped on conversation with Allan Brown, Planning Enforcement Officer, Wiltshire Council.  He agreed that documents have been well prepared in order for notices to be upheld.   He advised that there are three possible outcomes of the inquiry:   -          Deemed unlawful and not granted -          Granted with a level of permission and with restrictions -          Granted without restrictions   Allen Brown advised that he would not wish to call on the Parish Council during the inquiry as this would be unusual and have the potential to make the inquiry more problematic. He acknowledged that the Parish has residents on both sides.  He did agree that a Parish Council presence would be useful during the inquiry.    The hearing will be at the Monkton Park offices in Chippenham on the 26th, 27th and 28th of February.  The verdict will be within three to six months of the hearing.     Agreed for Parish Council to provide broad cover over the three days:               26th February:  Councillor Jordan able to attend             27th February:  Councillor Joyce able to attend             28th February:  Councillor Joyce able to attend   Parish Council team to consolidate reports following attendance.  To be discussed at next Parish Council meeting regarding supporting the outcome of the inquiry.     7.         POLLING DISTRICT AND POLLING PLACE REVIEW   The letter from Wilshire Council was noted.  Outcome of review was due at the end of January. To await further information   8.         CHILDREN’S CENTRE RATIONALISATION – BRIEFING NOTE   The letter from Wiltshire Council was noted.  Councillor Jordan discussed that the rationalisation aims to optimise Child services by use of community venues.  To keep aware of what occurs in larger parishes.   9.         FOOTBALL GOALPOSTS PROJECT   Councillor Jordan recapped the situation so far.    The previous posts were removed due to safety issues.  Grant and finances are in place for new posts.  It was confirmed by Councillor Pearce that there is no issue with slightly adjusting the position of new fixed posts.   Brian Smith has offered movable goalposts previously used at the rugby club.  He did not have any comments about the suitability of the posts but has made a kind offer.    Concerns were raised regarding the safety of movable posts.  Councillor Hartley has contacted ROSPA for guidance but has had no response as yet.  Councillor Jordan noted that we do not currently have anywhere to store them, do not know how old the posts are or how well they have been used.   From the photograph available Councillor Pearce noted that they may not be sufficiently sturdy, would need to be locked together and are of a type not generally used unsupervised.  It was generally agreed that fixed posts would present the safest option.    Councillor Jordan agreed that we do not wish to refuse an offer of the movable posts without viewing first as they would present a significant saving.  Parish Council to demonstrate due diligence by viewing the posts.  Councillor Joyce agreed to view the movable goal posts with Councillor Rendell.     To make a decision at next Parish Council meeting in order to progress with aim of spring/summer 2019 installation.     10.       NEW PARISH COUNCIL WEBSITE   Councillor Joyce recapped on the plans so far.  Criteria for new website was circulated last year.  There is money in the budget to make the website fit for purpose.  Councillor Joyce has looked at two suppliers and would like to progress with one for a prototype.  He will evaluate this prototype next to the requirements.               Existing requirements were discussed:   -          Agreed that need to upload documentation and comply with transparency code are mandatory. -          Agreed need to provide timely updates. -          Archiving requirements are necessary. -          Ease of access of information is an issue with current site. -          Contact details of Parish Council team need to be clearly accessible. -          Discussed GDPR requirements – public subscribe/unsubscribe criteria removed.           Councillor Joyce to report back at next Parish Council meeting     11.       COMMUNITY AREA TRANSPORT GROUP (CATG)   Speed Limit Reminder Device Management Plan – circulated with agenda.   Councillor Pearce presented the Speed Limit Reminder Device Management Plan prior to the next CATG meeting on the 27th February.  The preferred device is a Westcotec model as used by Swindon Borough Council; this is a battery powered mobile type.   Five posts are to be used with four additional brackets to ensure movability.  Wiltshire council have identified four posts to extend and one additional.  Final post not confirmed as it may be viewed as obstructing a junction.   Two members would need to be street works accredited in order to move the units safely.  This is a half-day session at Swindon College and is equivalent to an NVQ.   Councillor Pearce confirmed that two people would need to be present when the devices are installed and moved and confirmed to Councillor Jordan that one person would need a mobile phone to ensure safety and availability of emergency contact if needed.   Councillor Pearce confirmed that planning permission is not needed as poles are already in place and Wiltshire Council can act as they see fit. The units are padlocked to the post and collect data on speed/date/time and direction of travel.   Funding for project was raised.  The CATG can hopefully subsidise the supply and installation; Parish Council would supply remainder of unit costs.  Councillor Jordan suggested that Good Energy funding may be used as the proposal adds value to the community. If Parish Council property it may not be applicable.  She will discuss with them once contact person established.    Councillor Pearce to add this information to CATG document.   A member of the public raised high cost of device at £2875 and asked if other options have been considered.  Councillor Pearce confirmed that it is calibrated unit and any device used needs to be certified for use on a public highway.    Action:  Confirm Good Energy funding availability. If not clarify position for next year regarding funding.     12.       EXCHANGE OF INFORMATION Please note no decisions can be made on these items anything raised which requires a decision of the council will be included as an agenda item at the next Parish Council meeting. An attempt was made by Scottish and Southern Electricity (SSE) to access the new build site via the playing field.  The resident concerned struggled to contact a member of the Parish Council to discuss.  Details were not easily accessible via website. Councillor Hartley attended to advise SSE to cease works until access has been agreed. Parish Councillors discussed having two councillors available to attend similar situations as Councillor Harley received a level of verbal abuse from the builder whilst trying to assist the resident. Councillor Hartley also noted that the resident had a key to the playing field gate.  Councillor Jordan identified the need to ascertain who holds keys to the gate as this is currently not clear.  Current grass cutting contractor holds keys but other key holders unconfirmed.   It is important that the gate is locked so that only agreed persons can have vehicular access but it also needs to be clear who to contact if emergency access is required.  A sign may need to be placed on the gate – to be reviewed. Councillor Joyce stated that SSE are waiting for us to decide whether we will give them permission to access.  He contacted SSE and confirmed that access via the playing field is desired for convenience rather than need as there is potential access via next door neighbour.   Need to ascertain what they need to put on the land, for how long and the potential damage.  Route and indemnity insurance also need discussion.   Agreed that builder needs to approach the Parish Council to request access.  Invite to attend next meeting.  Action:  to add to agenda for meeting on 11th March 2019. Councillor Jordan identified that inaccessibility of Councillor contact details needs to be resolved.  Action:  Councillor Jordan to add email addresses and telephone numbers of councillors to monthly submission to the Broad Town parish newsletter. Councillor Pearce to place councillor contact details on noticeboard.     Councillor Holland identified that clearing needs to be done on the main road up the hill as there are parts of cars and refuse present.  This may not be safe for members of the public to remove.  Councillor Jordan advised that the Parish Steward may be approached regarding this.   Councillor Holland reported that a new stile kit has been obtained and permission to install is being pursued.   Next meeting Monday 11th March 2019   Meeting closed at 7.50 pm   Signed: ……………………………………………………………  Dated 11th March 2019                         Chairman, Councillor J Jordan     Cllr Joyce Tue, 05 Mar 2019 18:27:00 GMT f1397696-738c-4295-afcd-943feb885714:2474 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/2473/Parish-Councillors-Contact-Details#Comments 0 https://www.broad-town.co.uk/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=323&ModuleID=865&ArticleID=2473 https://www.broad-town.co.uk:443/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=2473&PortalID=0&TabID=323 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/2473/Parish-Councillors-Contact-Details BROAD TOWN  PARISH COUNCIL February 2019 In the event you need to contact the Parish Council here are the Councillors' details. In the 1st instance please contact the Parish Clerk. Parish Clerk Mrs Enma Diamant BTPCCLERK@outlook.com Tel: - 07990 040675 Chairman Mrs Jackie Jordan JJordanBTPC@gmail.com Tel: - 01793 731816 Vice Chairman Mrs Sandra Hartley hartleybroadtown@hotmail.com Tel: - 01793 731523 Councillor Mr Malcolm Holland mahollbtpc@gmail.com Tel: - 01793 731567 Councillor Mr Brian Joyce bjoycebtpc@gmail.com Tel:-  07764 623489 Councillor Mr Rupert Pearce rpearcebtpc@gmail.com Tel: - 01793 731605 Councillor Mr Colin Rendell judithmrendell@outlook.com Tel: - 01793 731341 Rupert Pearce Sun, 03 Mar 2019 18:57:00 GMT f1397696-738c-4295-afcd-943feb885714:2473 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/2468/Agenda-and-Supporting-Papers-for-the-Parish-Council-Meeting-due-on-the-11th-February-2019#Comments 0 https://www.broad-town.co.uk/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=323&ModuleID=865&ArticleID=2468 https://www.broad-town.co.uk:443/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=2468&PortalID=0&TabID=323 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/2468/Agenda-and-Supporting-Papers-for-the-Parish-Council-Meeting-due-on-the-11th-February-2019 BROAD TOWN PARISH COUNCIL Emna Diamant Parish Clerk and RFO                                                                                                              May Cottage 24b Chittoe Heath Bromham Chippenham Wilthire SN15 2EH Tel:  07990040675                                      4th February 2019   To:                   Councillor J E Jordan - Chairman                         Councillor S G Hartley                         Councillor M A Holland                         Councillor B Joyce                         Councillor R Pearce                            Councillor C J Rendell                               Dear Councillors   In accordance with the Local Government Act (LGA) 1972, Sch 12 paras 10 (2) (b) you are summoned to attend the Ordinary Meeting of the Parish Council.  The meeting will be held in the Village Hall on Monday 11th February 2019 commencing at 6.30pm.   (LGA 1972 sch.12 para 10(2)(a).  A period of public participation will take place prior to the formal opening of the meeting.   The Press and Public are welcome to attend this meeting.   Yours sincerely                    Emna Diamant Parish Clerk and RFO                                                                                                         BROAD TOWN PARISH COUNCIL   Parish Council Meeting – Monday 11th February 2019   A G E N D A   Public Participation   1.         APOLOGIES   To receive apologies for absence.     2.         DECLARATIONS OF INTEREST   In accordance with the Parish Council’s Code of Conduct, all Members are required to declare any disclosable pecuniary interests or other registrable interests which have not already been declared in the Council’s Register of Interests.  Members may however, also decide, in the interests of clarity and transparency, to declare at this point in the meeting, any such disclosable pecuniary interests which they have already declared in the Register, as well as any other registerable interests.   3.         MINUTES          To confirm as a true record the minutes of the Parish Council Meeting held on Monday 14th January 2018.   4.         FINANCE   4.1       CASH BOOK – 31st January 2019   Circulated with agenda for noting.    4.2       BANK BALANCES                      Current Account                       £100.00 Business Bank Instant             £8,050.50 Community Fund                     £4,308.31   Cashbook Total of accounts    £12,458.81     4.3       EXPENSES FOR FOOTPATH MATERIALS   Receipts for gate and footpath materials circulated with agenda – to agree reimbursement of £45.24 to M Holland.   4.4       NEW LAPTOP AND PRINTER   Purchase order raised for new laptop and printer for new PC/RFO. To agree reimbursement to B Joyce once amount confirmed.   5.         PLANNING APPLICATIONS DETERMINED   Application Number     Location of Development     Description of Development     Decision       18/10619/FUL Folly Cottage Cotmarsh Broad Town SN4 7RA Conversion of the existing garage and hobby room into a granny annexe. Approved with conditions.     6.         PUBLIC INQUIRY – APPLEFORD   J Jordan to recap on discussion with Allan Brown, Planning Enforcement Officer, Wiltshire Council.  To discuss and agree broad cover for public inquiry proceedings from 26th to 28th February.   7.         POLLING DISTRICT AND POLLING PLACE REVIEW   To note the correspondence from Wiltshire Council – circulated with agenda.   8.         CHILDREN’S CENTRE RATIONALISATION – BRIEFING NOTE   To note the correspondence from Wiltshire Council – circulated with agenda.   9.         FOOTBALL GOALPOSTS PROJECT   To discuss plans so far and agree next steps.   10.       NEW PARISH COUNCIL WEBSITE   To discuss and agree based on criteria outlined last year – circulated with agenda.         11.       COMMUNITY AREA TRANSPORT GROUP (CATG)   Speed Limit Reminder Device Management Plan – circulated with agenda. To discuss prior to presentation by R Pearce at next CATG meeting on 27th February     12.       EXCHANGE OF INFORMATION please note no decisions can be made on these items anything raised which requires a decision of the council will be included as an agenda item at the next Parish Council meeting.   Next Meeting Monday 11th March 2018 Cllr Joyce Tue, 05 Feb 2019 21:57:00 GMT f1397696-738c-4295-afcd-943feb885714:2468 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/2464/Dates-for-Parish-Steward-Visits--Jan-Apr-2019#Comments 0 https://www.broad-town.co.uk/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=323&ModuleID=865&ArticleID=2464 https://www.broad-town.co.uk:443/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=2464&PortalID=0&TabID=323 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/2464/Dates-for-Parish-Steward-Visits--Jan-Apr-2019 The Parish Steward will be visiting Broaad Town on the following dates:- 15/16th January 12/13th February 12/13th March 9/10th April If you have identified any work for him to undertake please send a mail to the Parish Clerk entitled 'Parish Stweard Scheme' Cllr Joyce Thu, 10 Jan 2019 13:40:00 GMT f1397696-738c-4295-afcd-943feb885714:2464 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/2463/Agenda-and-Supporting-Papers-for-the-Parish-Council-Meeting-due-on-the-14th-January-2019#Comments 0 https://www.broad-town.co.uk/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=323&ModuleID=865&ArticleID=2463 https://www.broad-town.co.uk:443/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=2463&PortalID=0&TabID=323 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/2463/Agenda-and-Supporting-Papers-for-the-Parish-Council-Meeting-due-on-the-14th-January-2019 BROAD TOWN PARISH COUNCIL Linda Roberts BA (Hons) PGCAP FHEA FSLCC Parish Clerk and RFO                                                                                                              44 Westlands Lane Beanacre Melksham Wiltshire SN12 7QE   Tel:  07794056594                                      6th January 2019   To:                   Councillor J E Jordan - Chairman                         Councillor S G Hartley                         Councillor M A Holland                         Councillor B Joyce                         Councillor R Pearce                            Councillor C J Rendell                               Dear Councillors   In accordance with the Local Government Act (LGA) 1972, Sch 12 paras 10 (2) (b) you are summoned to attend the Ordinary Meeting of the Parish Council.  The meeting will be held in the Village Hall on Monday 14th January 2019 commencing at 6.30pm.   (LGA 1972 sch.12 para 10(2)(a).  A period of public participation will take place prior to the formal opening of the meeting.   The Press and Public are welcome to attend this meeting.   Yours sincerely                                                                                                    Mrs L A Roberts                                                                      Parish Clerk and RFO      BROAD TOWN PARISH COUNCIL   Parish Council Meeting - Monday 14th January 2019   A G E N D A   Public Participation   1.         APOLOGIES   To receive apologies for absence.     2.         DECLARATIONS OF INTEREST   In accordance with the Parish Council’s Code of Conduct, all Members are required to declare any disclosable pecuniary interests or other registrable interests which have not already been declared in the Council’s Register of Interests.  Members may however, also decide, in the interests of clarity and transparency, to declare at this point in the meeting, any such disclosable pecuniary interests which they have already declared in the Register, as well as any other registerable interests.   3.         MINUTES          To confirm as a true record the minutes of the Parish Council Meeting held on Monday 1oth December 2018.   4.         FINANCE   4.1       CASH BOOK - 31st DECEMBER 2018     Circulated with agenda for noting.    4.2       BANK BALANCES      Treasurers Account                 £1,011.78       Business Bank Instant               £8,050.78     Community Fund                      £4,708.31   Bank reconciliation, circulated with agenda, for noting.         5.         APPLICATIONS RECEIVED     Application Number   18/11446/FUL   Plans can be viewed here: 18/11446/FUL               18/09307/PNCOU   Plans can be viewed here:- 18/09307/PNCOU Applicant     Miss Speed Location of Development   The Cow Byre Broad Town Road SN4 7RB                 Former Dairy Building Tyning Farm Cotmarsh Broad Town Swindon Wiltshire SN4 7RA Description of Development     Erection of an Oak Framed Car Barn – with small loft space for storage   Comments by 10th January 2019 (Parish Clerk has asked for an extension to 15th January for the submission of Broad Town Parish Council’s comments)   For discussion in meeting as possible overlooked in the November meeting       Review of possible planning breach at Lay Marsh Farm Cotmarsh. Correspondence on approved planning application for 18/01108/ENF – Pump House Horns Lane   6.         WILTSHIRE SITE ALLOCATIONS PLAN UPDATE   To note the correspondence from Wiltshire Council – circulated with agenda.   7.         COMMUNITY LED HOUSING   To note the Newsletter from Wiltshire Council – circulated with agenda.   8.         COMMUNITY AREA TRANSPORT GROUP   Notes of the meeting held on 6 December 2018 for members information.  Circulated with Agenda.   9.         SERVICE DEVOLUTION AND ASSET TRANSFER TO TOWNS & PARISHES   To note the correspondence from Wiltshire Council – circulated with agenda.   10.       CONDITION REPORT – WHITE HORSE TRAIL (Councillor M Holland)   For information and noting   11.       DRAFT BUDGET 2019/2020   Draft Budget to be circulated by Councillor Joyce.  For members discussion and agreement to set the Precept for 2019/2020.   12.       Correspondence on Play Area Redhills   13.       EXCHANGE OF INFORMATION please note no decisions can be made on these items anything raised which requires a decision of the council will be included as an agenda item at the next Parish Council meeting.   Next Meeting Monday 14th January 2019 Cllr Joyce Wed, 09 Jan 2019 11:06:00 GMT f1397696-738c-4295-afcd-943feb885714:2463 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/2460/Agenda-and-Supporting-Papers-for-the-Parish-Council-Meeting-due-on-the-10th-December-2018#Comments 0 https://www.broad-town.co.uk/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=323&ModuleID=865&ArticleID=2460 https://www.broad-town.co.uk:443/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=2460&PortalID=0&TabID=323 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/2460/Agenda-and-Supporting-Papers-for-the-Parish-Council-Meeting-due-on-the-10th-December-2018 Please see attached agenda and supporting papers. Agenda also posted here:-   BROAD TOWN PARISH COUNCIL Linda Roberts BA (Hons) PGCAP FHEA FSLCC Parish Clerk and RFO                                                                                                              44 Westlands Lane Beanacre Melksham Wiltshire SN12 7QE   Tel:  07794056594                                      3rd December 2018   To:                   Councillor J E Jordan - Chairman                         Councillor S G Hartley                         Councillor M A Holland                         Councillor B Joyce                         Councillor R Pearce                            Councillor C J Rendell                               Dear Councillors   In accordance with the Local Government Act (LGA) 1972, Sch 12 paras 10 (2) (b) you are summoned to attend the Ordinary Meeting of the Parish Council.  The meeting will be held in the Village Hall on Monday 10th December 2018 commencing at 6.30pm.   (LGA 1972 sch.12 para 10(2)(a).  A period of public participation will take place prior to the formal opening of the meeting.   The Press and Public are welcome to attend this meeting.   Yours sincerely                                                                                                    Mrs L A Roberts                                                                      Parish Clerk and RFO      BROAD TOWN PARISH COUNCIL   Parish Council Meeting - Monday 10th December 2018   A G E N D A   Public Participation   1.         APOLOGIES   To receive apologies for absence.     2.         DECLARATIONS OF INTEREST   In accordance with the Parish Council’s Code of Conduct, all Members are required to declare any disclosable pecuniary interests or other registrable interests which have not already been declared in the Council’s Register of Interests.  Members may however, also decide, in the interests of clarity and transparency, to declare at this point in the meeting, any such disclosable pecuniary interests which they have already declared in the Register, as well as any other registerable interests.   3.         MINUTES          To confirm as a true record the minutes of the Parish Council Meeting held on Monday 12th November 2018.   4.         FINANCE   4.1       CASH BOOK  - 30st NOVEMBER 2018     Circulated with agenda for noting.    4.2       BANK BALANCES      Treasurers Account                 £     504.73      Business Bank Instant               £  9,074.29     Community Fund                      £   4,708.31   Bank reconciliation, circulated with agenda, for noting.   4.3       PAYMENTS FOR APPROVAL   Invoice from Community HeartBeat Trust – Annual Support Cost Year 2 of 4 (Defibrillator)   Members are requested to approve the payment of £151.20 incl. VAT. Invoice Number 3019 5.         CLERK’S SALARY   Members are requested to approve the salary and expenses to the 31st December 2018 of £760.58.  The payment date will be 28th December and the cheque will be dated 28th December.    Salary £790.53 Less Tax £158.00 Net Salary £632.53 ½ Year working from home allowance £ 38.75 Mileage £  75.60 Printing £   11.75 Stamps £     1.95 Total Due £760.58     6.         APPLICATIONS RECEIVED     Application Number Applicant Location of Development Description of Development 18/10619/FUL   Plans available to view here: 18/10619/FUL     Mr and Mrs Tyson Folly Cottage, Cotmarsh, Broad Town, SN4 7RA     Conversion of the existing garage and hobby room into a granny annexe   Comments to be received by:  14 December 2018      7.         GOAL POSTS REDHILLS PLAY AREA   Following a successful application to the Area Board for grant funding towards the installation of new goal posts at Redhills Play Area for £794.97.  Members need to decide on a plan of action to facilitate the installation.   8.         DEVELOPMENT OF FORMER THAMES WATER PUMPING STATION ON HORNS LANE To note the concerns raised by a resident.  Email, already circulated, below.  Councillor Joyce has been in correspondence with planning at Wiltshire Council.   In your capacity of Clerk to the PC, I would be grateful if you could make the relevant Councillors aware of the current situation in Horns Lane.  When detailed planning was submitted and subsequently approved last year, the rear boundary chain link fence, separating the plot from the existing footpath/right of way was to be retained whilst the side boundaries would be new 1.8m high timber fences. Whilst not a condition of planning the inference was that where possible all existing trees, shrubs etc., of which there were many, would be retained where possible to minimise the overall impact of the development. Indeed, the planning consultant devoted nearly a page to ‘Landscaping’ in his submission summing up with the phrase “and would respect the local context of the street scene”   In reality all the existing trees and shrubs (bar 1) have been removed around the plot and the chain link fence is currently being replaced by a 1.8m high wooden one which I would also suggest has ‘migrated’ somewhat onto the old pathway, thereby reducing its width and providing the developer with extra garden land.  Many of the trees which have been removed from the rear boundary were in fact on the public footpath, probably to allow for the migration of the rear boundary as the trees were right up against chain link fence.  The result of this is that where we were once surrounded and looked out on trees (a reason for living in a village, in a lane) we now look out on 1.8 metre fences as if we live on a housing estate, our rural outlook has gone.  The planning application states that the best approach to landscaping is a thorough understanding of the site and it is necessary to ensure the new development will successfully integrate into its surrounding.  This has not happened, it is just spin in order to obtain planning.   My concern is less to do with planning compliance, important though it is, and I will take up relevant issues with Wilshire Council, but more to do with the long-term visual damage of a small village such as Broad Town. If all future developers show such a lack of empathy for the environment, then future newbuilds will end up like estates do – overdeveloped and under landscaped and the look and feel of the village will suffer.  I can see no good reason to completely destroy perfectly good trees when pruning would have been more appropriate both visually and for the benefit of local wildlife and people.   I believe that the PC has a responsibility to all Broad Town’s residents to do more than rubber stamp Wilshire Council’s planning decisions by insisting and subsequently policing residential development. It’s too late for Horns Lane but I would like to think that going forward the village will not lose trees and shrubs unnecessarily at a time when we really need them.    9.         COMMUNITY FUND APPLICATION BY BROAD TOWN NEWS   Application and supporting documents circulated with the agenda.  The group are seeking a grant of £400.00.   10.       CATG ACTION PLAN     To note the action plan – circulated with agenda.   11.       DRAFT BUDGET 2019/2020   Draft Budget circulated with agenda.  For members discussion and agreement.  The final budget will be presented at the January meeting in order to set the precept.   11.       CORRESPONDENCE FOR NOTING   11.1     To note the information regarding the renewal of concessionary bus passes.  Circulated with agenda.   12.       VACANCY FOR CLERK   For discussion and to agree the recruitment process.   13.       EXCHANGE OF INFORMATION please note no decisions can be made on these items anything raised which requires a decision of the council will be included as an agenda item at the next Parish Council meeting.   Next Meeting Monday 14th January 2019     BROAD TOWN PARISH COUNCIL MINUTES OF THE PARISH COUNCIL MEETING Held in the Village Hall on Monday 12th November 2018                                                                                                                Present:                      Councillor J E Jordan - Chairman                                     Councillor S G Hartley                                     Councillor R Pearce                                        Councillor C J Rendell   Officers:                      Mrs L A Roberts – Parish Clerk   In Attendance:     Public Participation – 7 members of the pubic were present.     198/18            APOLOGIES   Apologies were received from Councillors Joyce and Holland.   199/18            DECLARATIONS OF INTEREST   There were no declarations of interest.   200/18            MINUTES          The minutes of the Parish Council Meeting held on Monday 15th October 2018, having previously been circulated were signed as a correct record.   201/18            FINANCE   201/18.1         CASH BOOK    To be updated for the next meeting.   201/18.2         BANK BALANCES     Treasurers Account                 £     349.53      Business Bank Instant               £  9,574.37     Community Fund                      £   4,708.31   The bank balances were noted.   The bank reconciliation was noted.   201/18.4         PAYMENTS FOR APPROVAL   It was proposed by Councillor Hartley seconded by Councillor Pearce and   UNANIMOUSLY RESOLVED to approve the final Invoice of £360.00 from A W Services for grass cutting services at Redhill Recreation Area.   It was proposed by the Chairman Councillor Jordan seconded by Councillor Hartley and               UNANIMOUSLY RESOLVED to approve the invoice of £92.40 payable to Playsafety for the recent Redhills play area Inspection.     202/18            APPLICATIONS RECEIVED     Application Number Applicant Location of Development Description of Development 18/09642/FUL     Miss Jane Allison Manor Farm Broad Town Wilts SN4 7RN Change of Use from agricultural land to equestrian. Erection of two all- weather paddocks   It was noted that this was a retrospective planning application having started the work in April 2018 and completed it in August 2018.   Application is at http://wiltscouncil.maps.arcgis.com/apps/webappviewer/index.html?id=74a353612a934bd48fee1f2bc564cdd8 Location of Paddocks in on top of the historic Mill Pond https://maps.nls.uk/geo/explore/#zoom=18&lat=51.5005&lon=-1.8714&layers=168&b=1 The mill is a historic pre-16th Century building which later became the Broad Town Brewery. As such it should be protected as a site of historic interest to Broad Town. The historic map (and the current map) indicates that there is a watercourse which flows across this land and was used to power the water wheel for the mill. The planning statement does not mention this watercourse, nor that any action has been taken to ensure it is unaffected by this development, and that it remains effective in transporting the spring water in a safe and controlled manner. The planning Statement states that the surface is permeable, yet underneath is a membrane which by its very nature will serve to divert any surface water to the sides of the tarmac area. The construction work was completed by the time of the heavy precipitation of 31 May 2018 which had the resulting impact of diverting water off the surface of the paddocks to the side where no drainage is provided. This impacted on neighbouring property and could have a detrimental impact on the historic buildings in adjoining land. A proportion of the materials used to surface the paddocks were also washed off into the adjoining watercourse resulting in unwanted pollution further downstream. This material uses recycled carpet and plastic and should be prevented from polluting the environment at all costs. Sadly, because the paddocks were constructed without planning approval no advance inspection of the land was possible and this needs to be thoroughly and urgently performed.      203/18             PLANNING APPLICATIONS DETERMINED   Application Number Location of Development Description of Development Decision 18/07517/FUL Land rear of 36 Broad Town Road Broad Town Wilts SN4 7RB   Variation of previously approved house (under reference number 17/08417/FUL), with alterations to the roof of the rear sun room and kitchen: dormers to rear roof.   Approve with conditions.   The decision and conditions were noted.     204/18            DRAFT COUNCIL TAX BASE 2019/2020   The letter from Wiltshire Council was noted.   205/18            COUNCIL TAX SINGLE PERSON DISCOUNT REVIEW    The letter from Wiltshire Council was noted.  It was agreed to publicise the review on the website to ensure residents were aware of it.   206/18            LETTER OF THANKS FROM BROAD TOWN C of E SCHOOL   The thank you letter was read out by the Chairman; Councillor Jordan and the school were thanked for their kind follow up on receipt of the grant of £580.00 from the Community Fund.   207/18            PLAYSAFETY – ROSPA REPORT 2018 FOR REDHILLS PLAY AREA   The Council were pleased to note that the annual independent inspection of our play equipment found all of the equipment to meet the requirements of the relevant standards. No areas of high risk were reported, and the remedial actions required can be completed as part of general maintenance. A kind volunteer from the village agreed to cut off and file down the bolts on the basket swing, address the loose bolts on the frame near the top bar of the basket swing and tighten the screws on the rocker see-saw spring. It was noted that there are some on-going maintenance issues which will be addressed with some simple DIY.  It was agreed to ear mark some budget in next year to replace the ropes on the swing as recommended in the report.   208/18            SPEED INDICATOR DEVICES (SIDS)– REVIEW OF MANAGEMENT PLAN   The Community Area Transport Group do not provide funding towards the purchase of SIDs, but they are willing to contribute towards the cost of installation if a management plan is produced.  The bid from Broad Town referred to using solar power to power the SIDs unfortunately this means the SIDS would have to be fixed in one location.  This is contra to best practice as recommended by Wiltshire Council.   Councillor Pearce has produced a draft Management Plan which was discussed by members.  The SID will capture the data of speeders through the village.  It is recommended that the SID should indicate the speed limit to drivers.    Community Speed watch, when it was active discovered speeds from 36mph up to 72 mph.  It was pointed out that the installation of a SID will not solve the speeding issue, but it should help to reduce the incidence and make drivers more conscious of their speed in a built-up area.  The Parish Council will need to ensure that the SIDS are regularly maintained and working.   A meeting with Highways will be arranged to decide the best locations for the SIDs.  Wiltshire Council need to agree the SID specification before they will grant funding towards their installation.  The Parish Council will need to agree a maintenance schedule and list of volunteers.  Mandatory training will have to be undertaken by any volunteers.   It would be important to put in place a reporting mechanism to make sure if the SIDs are not working that someone is informed so the fault can be rectified.   The batteries need to be recharged at least weekly.   By analysing the data, the Parish Council can then assess which are the best locations for the SIDs and target areas with the worst speeding problems.  The SIDS will log all vehicles and the speeds of all vehicles.   Councillor Pearce will draw up a new specification for the SIDs which meets Wiltshire Council’s requirements and Councillor Pearce will also meet with Highways to decide on locations before submitting to the CATG for sign off of the funding towards the installation costs.                 209/18            EXCHANGE OF INFORMATION   please note no decisions can be made on these items anything raised which requires a decision of the council will be included as an agenda item at the next Parish Council meeting.   There was a burglary in Broad Acres two weeks ago.  Councillor Hartley also reported that someone knocked on her door to enquire whether they wanted to sell one of their cars. The Parish Steward – timetable would be circulated. The scheme will be publicised on the website along with a reminder of the work the Parish Steward will undertake. It was reported that there was still a temporary road cover on the road to Thornhill following the replacement water main.    Councillor Pearce would take this up with the Highways Engineer when he meets with him.   Meeting closed at 7.50pm.     Next Meeting Monday 10th December 2018   Signed: …………………………………………………………………  Dated:  10th December 2018                                       Chairman, Councillor J Jordan       Cllr Joyce Thu, 06 Dec 2018 17:54:00 GMT f1397696-738c-4295-afcd-943feb885714:2460 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/2455/Agenda-and-Supporting-Papers-for-the-Parish-Council-Meeting-due-on-the-12th-November-2018#Comments 0 https://www.broad-town.co.uk/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=323&ModuleID=865&ArticleID=2455 https://www.broad-town.co.uk:443/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=2455&PortalID=0&TabID=323 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/2455/Agenda-and-Supporting-Papers-for-the-Parish-Council-Meeting-due-on-the-12th-November-2018 Please see attached agenda and supporting papers. Agenda also posted here:- BROAD TOWN PARISH COUNCIL Linda Roberts BA (Hons) PGCAP FHEA FSLCC Parish Clerk and RFO                                                                                                                                                                                     44 Westlands Lane Beanacre Melksham Wiltshire SN12 7QE   Tel:  07794056594                                    5th November 2018   To:                   Councillor J E Jordan - Chairman                         Councillor S G Hartley                         Councillor M A Holland                         Councillor B Joyce                         Councillor R Pearce                            Councillor C J Rendell                               Dear Councillors   In accordance with the Local Government Act (LGA) 1972, Sch 12 paras 10 (2) (b) you are summoned to attend the Ordinary Meeting of the Parish Council.  The meeting will be held in the Village Hall on Monday 12th November 2018 commencing at 6.30pm.   (LGA 1972 sch.12 para 10(2)(a).  A period of public participation will take place prior to the formal opening of the meeting.   The Press and Public are welcome to attend this meeting.   Yours sincerely                                                                                                    Mrs L A Roberts                                                                      Parish Clerk and RFO      BROAD TOWN PARISH COUNCIL   Parish Council Meeting - Monday 12th November 2018   A G E N D A   Public Participation   1.         APOLOGIES   To receive apologies for absence.     2.         DECLARATIONS OF INTEREST   In accordance with the Parish Council’s Code of Conduct, all Members are required to declare any disclosable pecuniary interests or other registrable interests which have not already been declared in the Council’s Register of Interests.  Members may however, also decide, in the interests of clarity and transparency, to declare at this point in the meeting, any such disclosable pecuniary interests which they have already declared in the Register, as well as any other registerable interests.   3.         MINUTES          To confirm as a true record the minutes of the Parish Council Meeting held on Monday 15th October 2018.   4.         FINANCE   4.1       CASH BOOK  - 31st OCTOBER 2018  to follow.   For noting.    4.2       BANK BALANCES      Treasurers Account                 £     349.53     Business Bank Instant              £  9,574.37     Community Fund                      £   4,708.31   Bank reconciliation, circulated with agenda, for noting.   4.3       PAYMENTS FOR APPROVAL   4.3.1    INVOICE FROM A W SERVICES   Final Invoice from A W Services for grass cutting services.   Members are requested to approve the final payment of £360.00. Invoice Number 0000312.   4.3.2    INVOICE FROM PLAYSAFETY   Invoice received from Playsafety for carrying out the yearly safety inspection at Redhills Play Area.  Members are requested to approve the payment of £77.00 plus £15.40 VAT total £92.40.   5.         APPLICATIONS RECEIVED     Application Number Applicant Location of Development Description of Development 18/09642/FUL     Miss Jane Allison Manor Farm Broad Town Wilts SN4 7RN Change of Use from agricultural land to equestrian. Erection of two all weather Paddocks   Comments by 13th November 2018       6.         PLANNING APPLICATIONS DETERMINED   Application Number Location of Development Description of Development Decision 18/07517/FUL Land rear of 36 Broad Town Road Broad Town Wilts SN4 7RB   Variation of previously approved house (under reference number 17/08417/FUL), with alterations to the roof of the rear sun room and kitchen: dormers to rear roof.   Approve with conditions.   Decision letter with conditions circulated with agenda.       7.         DRAFT COUNCIL TAX BASE 2019/2020   To note the letter and information from Wiltshire Council.  Circulated with the agenda.   8.         COUNCIL TAX SINGLE PERSON DISCOUNT REVIEW    To note the letter from Wiltshire Council circulated with the agenda.   9.         LETTER OF THANKS FROM BROAD TOWN C of E SCHOOL   To note the letter (to be circulated at the meeting) thanking the Parish Council for the donation of £580.00 made by the Parish Council from the Community Fund.   10.       PLAYSAFETY – ROSPA REPORT 2018   Members are requested to consider the report and agree an action plan for remedy of any recommendations for action contained in the report.   11.       SPEED INDICATOR DEVICES – REVIEW OF MANAGEMENT PLAN   To review and update the management plan for submission to the CATG December meeting.               12.       EXCHANGE OF INFORMATION please note no decisions can be made on these items anything raised which requires a decision of the council will be included as an agenda item at the next Parish Council meeting.   Next Meeting Monday 10th December 2018   BROAD TOWN PARISH COUNCIL   Minutes of the Parish Council Meeting held on Monday 15th October 2018       Present:          Councillor J E Jordan - Chairman                         Councillor S G Hartley                         Councillor M A Holland                         Councillor B Joyce                         Councillor R Pearce                            Councillor C J Rendell   Officers:          Mrs L A Roberts – Parish Clerk       Public Participation   Lorraine Billis explained the basis on which the application by the School had been made for a grant from the Community Fund and confirmed that the grant was to encourage community use of school facilities.  It was also a scheme to support those who felt isolated or lonely.   185/18            APOLOGIES   To receive apologies for absence.     186/18                        DECLARATIONS OF INTEREST   There were no declarations of interest.   187/18                        MINUTES          The Minutes of the Parish Council meeting held on Monday 10th September 2018, having previously been circulated were signed by the Chairman, Councillor Jordan as a correct record.   188/18                        FINANCE   188/18.1         CASH BOOK - 30st SEPTEMBER 2018   The cash book was noted.  Councillor Joyce and the Parish Clerk agreed that they would review the way the cash book was presented to make it easier to understand.    188/18.2         BANK BALANCES     Treasurers Account                 £     596.17     Business Bank Instant              £11,073.93     Community Fund                      £10,720.31   Less un-presented chq                      432.00 (Village Hall Cttee – Community Coffee Mornings) Ear marked amount for refurb of village hall, toilets and kitchen                                    5,000.00   Funds available for grants         £5,288.31   The bank balances and bank reconciliation were noted.   188/18.3         CLERK’S SALARY AND EXPENSES – JULY, AUGUST AND SEPTEMBER 2018   It was proposed by Councillor Hartley, seconded by Councillor Pearce and   UNANIMOUSLY RESOLVED to approve for payment the Clerk’s salary and associated expenses as detailed in the timesheet and reflected in the table below.     Salary £1033.77 Less Tax £  393.20 Net Salary £  640.57 ½ Year working from home allowance £    79.05 Mileage £   75 .60 Printing £    12.50 Stamps £      1.95 Total Due £  809.67     189/18                        PLANNING - APPLICATIONS RECEIVED   Application Number Applicant Location of Development Description of Development Plans can be viewed here:  18/08735/FUL Messrs Maslin and Collen Tyning Farm, Cotmarsh, Broad Town, Swindon, SN4 7RA Change of use of field gateway to form primary access to farm buildings, including provision of hard surfaced access track   Comments from the Parish Council:   The use of the proposed track is not clear, nor is the requirement for a re-engineering of the access clear.   The Parish Council reported their concerns about the future use of the track which may increase if it is up graded.  This is despite the assurance in the design and access statement that use would not increase.   Tyning Farm is currently for sale with options to split the site into two lots – lot 1 and lot 2. This application covers lot 1. Current access to lot 1 appears to be over lot 2 and the current field track. Lot 2 has an outstanding planning request for change of use (18/09307/PNCOU). If lot 2 is sold separately this removes access to lot 1’s farm buildings thus splitting the site and generating more traffic.  It is not clear that the rationale demonstrated in the planning application that the new hard surfaced track is to facilitate the movement of farm vehicles to support a rural business will still be valid if the site is split into two as this may be a precursor to further  change of usage request(s).  This is a concern to the Parish Council due to the poor visibility on the main road in the village and the lack of clarity as to the likely usage of the resurfaced access track.   This application appears to facilitate the potential split of the farm rather than enhance or support ongoing use of the current facilities   It is felt that the only guarantee of no increase in traffic movements is if the access remains the same and the current site remains as one plot.         190/18                        APPLICATIONS FOR TO THE COMMUNITY FUND   190/18.1         BROAD TOWN SCHOOL   Members discussed the application from the school and agreed that any scheme which strengthens the links between the school and the community is to be welcomed.  It was stated that the scheme has also been designed to support those in isolation and loneliness.   It was proposed by Councillor Joyce, seconded by Councillor Hartley and               UNANIMOUSLY RESOLVED to award a grant of £580.00 from the Community Fund for the School’s Community Outreach Project.   190/18.2         BROAD TOWN VILLAGE HALL   The Parish Council were pleased to note that the Village Hall Committee had been successful in their application to the Area Board for £3000.00 towards the refurbishment of the kitchen and toilets.   The Village Hall Committee had therefore fulfilled their obligation to the Parish Council in receiving funding from another source.  The Parish Council could now release the agreed £5,000 committed to the Village Hall Committee from the Community Fund.   It was proposed by the Chairman, Councillor Jordan, seconded by Councillor Holland and   UNANIMOUSLY RESOLVED to make the award of £5,000 from the Community Fund to the Village Hall Committee for the refurbishment of the Village Hall kitchen and toilets.     191/18                        COMMUNITY AREA TRANSPORT ACTION GROUP (CATG)   Councillor Pearce attended the meeting.  It was reported that speeding through the village was discussed as was an acknowledgement of the Speed Indicator Advice (SID) proposal made by the late Councillor Simon Billis to the CATG.  The proposal was for two SID’s for the village.  It was confirmed by CATG that Wiltshire Council could not contribute to the purchase of the SID’s, however they could make a 50% contribution towards the cost of their installation.  To qualify for this funding the Parish Council would be required to draw up a management plan which fulfilled their criteria, that being that the SID’s should be moved around the village, i.e. not have permanently fixed locations.  This requirement would prevent having SID’s powered by solar panels.    The Parish Council in conjunction with a Highways Engineer must identify the locations and ensure that the batteries are charged on a weekly basis and that the data collected is downloaded and analysed.  If all these criteria are met Wiltshire Council would be willing to contribute 50% of the cost of installation of the SID’s.    The Chairman, Councillor Jordan suggested that it is vitally important that the Parish Council publicise widely the forthcoming installation of the SID’s and raise awareness of the project coming to fruition. As the SID’s will be located in several locations around the village on a rota basis the Parish Council should consult with residents on those locations.   It was also agreed that the Parish Clerk should check whether the Parish Council would be eligible to apply to the Community Fund for funding towards the purchase of the SID’s.    192/18                        PARISH AND TOWN COUNCIL’S TRAINING AND NETWORKING DAY – 15TH JUNE 2018, CIVIC CENTRE, TROWBRIDGE              Councillor Joyce reported that it was an interesting day that created awareness across several areas that councillors may be interested in.  The law quiz was particularly interesting and confirmed the need to have a qualified clerk with a good knowledge of Local Government Law.  Other topics included, budgeting and use of reserves, waste and highways.  There was also a session explaining the difficulties encountered by Wiltshire Council last winter due to the adverse weather.   193/18                        ELECTORAL REVIEW OF WILTSHIRE COUNCIL – UPDATE CONSULTATION ON NEW DIVISION BOUNDARIES           It was noted that Broad Town would be grouped with Lyneham & Bradenstoke, Tockenham and Clyffe Pypardd.  The new division boundaries had no physical impact on Broad Town and Broad Town would remain part of the Cricklade and Royal Wootton Bassett Community Area.   The most significant difference would be a change in Unitary Councillor.   The Parish Council would respond to the consultation stating that the Parish Council are content that the proposals represent the best interests of Broad Town.     194/18                        FOOTPATH WORKING GROUP   The change in suppliers from Crosswire to Secure-a-Field for the supply of a metal gate was noted and approved.  Councillor Holland reported that the gate had now been delivered and that the change in supplier represented a saving of £40.00.   The payment to Secure-a-Field for the sum of £252.40 was approved for payment.   195/18                        GRASS CUTTING – REDHILLS RECREATION FIELD   It was agreed that the Parish Council would meet the cost of Public Liability Insurance required by the current grass cutting contractor.  The Parish Clerk would make enquires with insurers to seek a quote.  The Parish Clerk would also establish what had prompted the contractor to trim the hedges around the playing field and ensure the terms of the agreement were clear to the contractor.   196/187          COUNCIL TAX SETTING TIMETABLE   The information from Wiltshire Council was noted.   197/18                        EXCHANGE OF INFORMATION   Please note no decisions can be made on these items anything raised which requires a decision of the council will be included as an agenda item at the next Parish Council meeting.   197/18.1         Area Board Meeting 26th September 2018   The Chairman, Councillor Jordan reported on the Band D charges set by neighbouring parish councils.   Councillor Jordan went on to state that at the Area Board meeting Wiltshire Council had made it clear that their grant budgets were reducing and urged parish councils should seriously review  their precept to meet the cost of services wanted by their communities. Other information shared at the Area Board meeting included: Highways priority will be the resurfacing of high-speed roads to improve skid resistance.  Highways were currently dealing with a back log of maintenance issues and were being challenged with reactive work rather than planned work.  The criteria for repairing pot holes was outlined and it was confirmed that areas considered higher risk  i.e. outside a school would be given priority.     Parish Councils could utilise the Parish Steward for litter collection and weed control.   Parish Councils could collect materials for weather emergencies.   Fly tipping was costing Wiltshire Council £100,000 per year.   The Parish Council received approval for its grant award towards replacement goal posts.  The Village Hall Committee had also received grant funding for the Village Hall improvements.    Parish Councils were reminded to put in their monthly requests for work which the Parish Steward could carry out.   The Area Board recommended that the Village Hall Committee establish the freehold of the Village Hall with a view to purchasing it.   197/18.2         PARISH COUNCIL VACANCY It was agreed that as no applications had been received there would be a break in advertising the vacancy.  If the Parish Council required support in any projects then a call-out to the community would be made.   Next Meeting Monday 12th November 2018.   Points for future meetings:   Plan of Action for installation of Goal Posts.   Next years budget playing field fencing replacement.  Get three estimates.   Meeting Closed at 8.20pm. Rupert Pearce Wed, 07 Nov 2018 19:53:00 GMT f1397696-738c-4295-afcd-943feb885714:2455 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/2453/Agenda-and-Supporting-Papers-for-the-Parish-Council-Meeting-due-on-the-15th-October-2018#Comments 0 https://www.broad-town.co.uk/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=323&ModuleID=865&ArticleID=2453 https://www.broad-town.co.uk:443/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=2453&PortalID=0&TabID=323 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/2453/Agenda-and-Supporting-Papers-for-the-Parish-Council-Meeting-due-on-the-15th-October-2018 Please see attached agenda and supporting papers. Agenda also posted here:- BROAD TOWN PARISH COUNCIL Linda Roberts BA (Hons) PGCAP FHEA FSLCC Parish Clerk and RFO                                                                                                              44 Westlands Lane Beanacre Melksham Wiltshire SN12 7QE   Tel:  07794056594                                      7th September 2018   To:                   Councillor J E Jordan - Chairman                         Councillor S G Hartley                         Councillor M A Holland                         Councillor B Joyce                         Councillor R Pearce                            Councillor C J Rendell                               Dear Councillors   In accordance with the Local Government Act (LGA) 1972, Sch 12 paras 10 (2) (b) you are summoned to attend the Ordinary Meeting of the Parish Council.  The meeting will be held in the Village Hall on Monday 15th October 2018 commencing at 6.30pm.   (LGA 1972 sch.12 para 10(2)(a).  A period of public participation will take place prior to the formal opening of the meeting.   The Press and Public are welcome to attend this meeting.   Yours sincerely                                                                                                    Mrs L A Roberts                                                                      Parish Clerk and RFO      BROAD TOWN PARISH COUNCIL   Parish Council Meeting - Monday 15th October 2018   A G E N D A   Public Participation   1.         APOLOGIES   To receive apologies for absence.     2.         DECLARATIONS OF INTEREST   In accordance with the Parish Council’s Code of Conduct, all Members are required to declare any disclosable pecuniary interests or other registrable interests which have not already been declared in the Council’s Register of Interests.  Members may however, also decide, in the interests of clarity and transparency, to declare at this point in the meeting, any such disclosable pecuniary interests which they have already declared in the Register, as well as any other registerable interests.   3.         MINUTES          To confirm as a true record the minutes of the Parish Council Meeting held on Monday 10th September 2018.   4.         FINANCE   4.1       CASH BOOK - 30st SEPTEMBER 2018   For noting.    4.2       BANK BALANCES      Treasurers Account                 £     596.17      Business Bank Instant               £11,073.93     Community Fund                      £10,720.31   Less un-presented chq                      432.00 (Village Hall Cttee – Community Coffee Mornings) Ear marked amount for refurb of village hall, toilets and kitchen                                    5,000.00   Funds available for grants          £5,288.31   Bank reconciliation, circulated with agenda, for noting.   4.3       CLERK’S SALARY AND EXPENSES – JULY, AUGUST AND SEPTEMBER 2018   Members are requested to approve the Clerk’s salary payment as detailed.  Timesheet and details of expenses circulated with agenda.   Salary £1033.77 Less Tax £  393.20 Net Salary £  640.57 ½ Year working from home allowance £    79.05 Mileage £   75 .60 Printing £    12.50 Stamps £      1.95 Total Due £  809.67     5.         PLANNING   5.1       APPLICATIONS RECEIVED   Application Number Applicant Location of Development Description of Development Plans can be viewed here:  18/08735/FUL Messrs Maslin and Collen Tyning Farm, Cotmarsh, Broad Town, Swindon, SN4 7RA Change of use of field gateway to form primary access to farm buildings, including provision of hard surfaced access track   Comments by 23 October 2018     6.         APPLICATIONS FOR TO THE COMMUNITY FUND   6.1       BROAD TOWN SCHOOL   The school are seeking £530.00 towards a community outreach project.  Application circulated with agenda.   6.2       BROAD TOWN VILLAGE HALL   The Village Hall Committee have confirmed they have been successful in their application to the Area Board for £3000.00 for refurbishment of the kitchen and toilets.  Confirmation circulated with agenda.    At the Parish Council meeting held on 12th March 2018 it was stated that the Village Hall Committee had made an application to Community First for a grant of £10,000 towards the refurbishment works.   It was then   Proposed by Councillor Joyce seconded by Billis and   UNANMOUSLY RESOLVED to approve the award of £5000 subject to confirmation that the application to Community First had been successful.   The committee have not indicated that they have been successful with their Community First application but are now seeking release of the Community Fund award of £5000.00 due to the commitment from the Area Board.   Members are requested to decide whether to release the funding as requested.     7.         COMMUNITY AREA TRANSPORT ACTION GROUP   Notes and actions from 12th September meeting for noting.              8.         PARISH AND TOWN COUNCIL’S TRAINING AND NETWORKING DAY – 15TH JUNE 2018, CIVIC CENTRE, TROWBRIDGE   To receive report of Councillor B Joyce following his attendance at the Training Day.  Details circulated with previous agenda.               9.         ELECTORAL REVIEW OF WILTSHIRE COUNCIL – UPDATE CONSULTATION ON NEW DIVISION BOUNDARIES    Proposal drawn up by Lance Allen, Town Clerk, Trowbridge Town Council for discussion.  Details circulated with agenda.   10.       FOOTPATH WORKING GROUP   At the Parish Council Meeting on 13th August 2018 it was agreed to purchase a metal gate for Little Town Cattle Grid at a cost of£161.00 plus VAT and £85.00 for delivery from a supplier recommended by Wiltshire Council.  A purchase order was raised and sent.  Councillor Holland has been in negotiation with the supplier over delivery.  There have been some difficulties.  At the August meeting the following resolution was made   It was proposed by Councillor Rendell, seconded by Councillor Jordan and               UNANIMOUSLY RESOLVED to purchase a metal gate as quoted, £161.00 plus VAT and £85.00 for delivery.  The cost would be met from the £250.00 budget set aside to cover footpath improvements.   Members are requested to approve the appointment of a new supplier, Secure-a-field price £177.00 plus vat and £40.00 shipping.  Councillor Holland the cancelled the current order with Centrewire, which has been confirmed by the Parish Clerk.  Councillor Holland will update the Parish Council at the meeting.   11.       GRASS CUTTING – REDHILLS RECREATION FIELD   To discuss the current agreement.  Members will also need to decide how to tackle the Public Liability Insurance requirement with the current contractor and agree next steps.   12.       COUNCIL TAX SETTING TIMETABLE   To note the correspondence received from Wiltshire Council, circulated with agenda.     13.       EXCHANGE OF INFORMATION please note no decisions can be made on these items anything raised which requires a decision of the council will be included as an agenda item at the next Parish Council meeting.   13.1     Parish Council Vacancy No applications have been received to date, so we should continue to advertise and promote the vacancy.   Next Meeting Monday 12th November 2018.   BROAD TOWN PARISH COUNCIL   Minutes of the Parish Council Meeting held on Monday 10th September 2018     Present:                      Councillor J E Jordan - Chairman                                     Councillor S G Hartley                                     Councillor M A Holland                                                                       Councillor R Pearce                                        Councillor C J Rendell   Officers:                      Mrs L A Roberts     Public Participation   Seven members of the public were present.     172/18            APOLOGIES   Apologies for absence were received from Councillor Joyce.     173/18            DECLARATIONS OF INTEREST   Councillor Hartley declared an interest in agenda item 7.3, grant application to the Community Fund for the Community Coffee Morning as she was a Committee Member.  Councillor Hartley remained in the meeting but did not take part in the discussion or vote.   174/18            MINUTES          The Minutes of the Parish Council meeting held on Monday 13th August 2018, having previously been circulated were signed by the Chairman, Councillor Jordan as a correct record.   175/18            FINANCE   175/18.1         CASH BOOK - 31st AUGUST 2018   The cashbook was noted.  The Parish Clerk reported that Councillor Joyce had carried out a check of the finances and he had confirmed that everything was in order.   175/18.2         BANK BALANCES     Treasurers Account                 £     611.37      Business Bank Instant               £11,173.44     Community Fund                      £10,647.24 + Refund from Sparkle for Markle Event                                      73.07 - ear marked amount for refurb of village hall toilets and kitchen                                    5,000.00   Funds available for grants          £5,720.31   The bank balances and bank reconciliation were noted.     175/18.3         PAYMENT DUE TO INFORMATION COMMISSIONER   It was proposed by the Chairman, Councillor Jordan, seconded by Councillor Hartley and   UNANIMOUSLY RESOLVED to approve the payment of £40.00 to the Information Commissioner and that payment is made by direct debit.     175/18.4         PAYMENTS TO WILTSHIRE ASSOCIATION OF LOCAL COUNCILS (MEMBERSHIP FEE) (CHEQUE NO:  654) AND COMMUNITY FIRST TRADING (INSURANCE RENEWAL) (CHEQUE NO: 657)   The original cheques had been lost in the post and had been stopped by the Parish Clerk.    Replacement cheques were required as detailed below, were signed by Councillor Jordan and Councillor Hartley.   Wiltshire Association of Local Councils          £241.87 Community First Trading (Zurich Insurance)  £243.50     176/18            PLANNING MATTERS   176/18.1         NATIONAL PLANNING POLICY FRAMEWORK (NPPF)   The Chairman, Councillor Jordan highlighted the revisions to the NPPF, as detailed in the bulletin from Wiltshire Council.  Both documents are available on the village website.    176/18.2         APPLICATIONS RECEIVED     Application Number Applicant Location of Development Description of Development Plans can be viewed here:   18/07517/FUL   Original application can be viewed here: 17/08417/FUL Mr James Robson 36 Broad Town Road Broad Town Wiltshire SN4 7RB Three storeys with Velux to the front and dormer to the rear with a sun room.  The proposals would make the footprint of this dwelling too large for the plot it is proposed to be a three-storey building which is out of character with the area.   The Parish Council could not support the application and referred to the previous comments made on the original application which expressed concern over the size and proportion of the proposed extension.     176/18.3         PLANNING APPLICATIONS DETERMINED   Application Number Location of Development Description of Development Decision 18/03892/FUL Hambrook Farm, Thornhill, Royal Wootton Bassett SN4 7RZ Extension of annexe to ground floor of existing building Approve with conditions.   Decision letter and conditions circulated with agenda. 18/05288/FUL   Marston Farmhouse Broad Town Road Broad Town Swindon SN4 7RB Erection of General-Purpose Agricultural Storage Building Approve with conditions.     The planning decisions were noted.  It was also suggested that it would be useful if Wiltshire Council could advise the Parish Council when conditions in planning applications had been met.  The Parish Clerk would take this point up with Development Control.   177/18            GRANT APPLICATIONS TO THE COMMUNITY FUND   177/18.1         BRIGHTER FUTURES RADIOTHERAPHY APPEAL   The Parish Council agreed that this was a very good cause.  However, it did not strictly fit with the criteria of the Community Fund, that to provide funds for community initiatives which would provide a direct benefit to the community.  After much deliberation it was proposed by Councillor Pearce, seconded by the Chairman, Councillor Jordan and               RESOLVED not to award a grant.   It was noted that the community of Broad Town had independently raised funds for the cause.   177/18.2         BROAD TOWN HISTORY GROUP   The application was withdrawn.     177/18.3         BROAD TOWN COMMUNITY COFFEE MORNINGS – APPLICATION BY THE VILLAGE HALL   It was proposed by Councillor Pearce seconded by Councillor Holland and   RESOLVED to approve the grant to the Village Hall in support of the Community Coffee Mornings.     178/18            ROYAL WOOTTON BASSETT AREA BOARD     178/18.1                     RWB – Community Identified Priorities – Newsletter   178/18.2         RWB Area Board – Grants Newsletter   The information was noted.  The next Area Board Meeting is scheduled for 26th September 2018, the Chairman, Councillor Jordan would attend to provide commentary to the Area Board in respect of the grant application for replacement goal posts for Redhills Play Area.   179/18            COMMUNITY AREA TRANSPORT ACTION GROUP (CATG)   The information was noted.   Councillor Pearce would be attending the next meeting.   180/18            SOCIAL HOUSING GREEN PAPER   The correspondence from Wiltshire Council was noted.   181/18            PARISH AND TOWN COUNCIL’S TRAINING AND NETWORKING DAY – 15TH JUNE 2018, CIVIC CENTRE, TROWBRIDGE            Councillor Joyce’s report was noted.  It was agreed to give Councillor Joyce the opportunity to make a verbal report at the next meeting.               182/18            PARISH COUNCIL MEETING SCHEDULED FOR MONDAY 8TH OCTOBER 2018   It was agreed to appoint someone to take the minutes at the meeting on 8th October 2018.    183/18            ELECTORAL REVIEW OF WILTSHIRE COUNCIL – UPDATE CONSULTATION ON NEW DIVISION BOUNDARIES    The correspondence from Wiltshire Council was noted.   The proposals did not represent any changes to Broad Town.  Details of the consultation were on the village website.               184/18            EXCHANGE OF INFORMATION   184/18.1         ACTION LOG   The Action Log was updated.   184/18.2         PARISH COUNCIL VACANCY   The vacancy would be advertised on the village website and notice boards and would advise electors that the Parish Council would be seeking a co-option to fill the vacancy.   Next Meeting Monday 8th October 2018.   The meeting closed at 8.00pm BROAD TOWN PARISH COUNCIL Linda Roberts BA (Hons) PGCAP FHEA FSLCC Parish Clerk and RFO                                                                                                              44 Westlands Lane Beanacre Melksham Wiltshire SN12 7QE   Tel:  07794056594                                      7th September 2018   To:                   Councillor J E Jordan - Chairman                         Councillor S G Hartley                         Councillor M A Holland                         Councillor B Joyce                         Councillor R Pearce                            Councillor C J Rendell                               Dear Councillors   In accordance with the Local Government Act (LGA) 1972, Sch 12 paras 10 (2) (b) you are summoned to attend the Ordinary Meeting of the Parish Council.  The meeting will be held in the Village Hall on Monday 15th October 2018 commencing at 6.30pm.   (LGA 1972 sch.12 para 10(2)(a).  A period of public participation will take place prior to the formal opening of the meeting.   The Press and Public are welcome to attend this meeting.   Yours sincerely                                                                                                    Mrs L A Roberts                                                                      Parish Clerk and RFO      BROAD TOWN PARISH COUNCIL   Parish Council Meeting - Monday 15th October 2018   A G E N D A   Public Participation   1.         APOLOGIES   To receive apologies for absence.     2.         DECLARATIONS OF INTEREST   In accordance with the Parish Council’s Code of Conduct, all Members are required to declare any disclosable pecuniary interests or other registrable interests which have not already been declared in the Council’s Register of Interests.  Members may however, also decide, in the interests of clarity and transparency, to declare at this point in the meeting, any such disclosable pecuniary interests which they have already declared in the Register, as well as any other registerable interests.   3.         MINUTES          To confirm as a true record the minutes of the Parish Council Meeting held on Monday 10th September 2018.   4.         FINANCE   4.1       CASH BOOK - 30st SEPTEMBER 2018   For noting.    4.2       BANK BALANCES      Treasurers Account                 £     596.17      Business Bank Instant               £11,073.93     Community Fund                      £10,720.31   Less un-presented chq                      432.00 (Village Hall Cttee – Community Coffee Mornings) Ear marked amount for refurb of village hall, toilets and kitchen                                    5,000.00   Funds available for grants          £5,288.31   Bank reconciliation, circulated with agenda, for noting.   4.3       CLERK’S SALARY AND EXPENSES – JULY, AUGUST AND SEPTEMBER 2018   Members are requested to approve the Clerk’s salary payment as detailed.  Timesheet and details of expenses circulated with agenda.   Salary £1033.77 Less Tax £  393.20 Net Salary £  640.57 ½ Year working from home allowance £    79.05 Mileage £   75 .60 Printing £    12.50 Stamps £      1.95 Total Due £  809.67     5.         PLANNING   5.1       APPLICATIONS RECEIVED   Application Number Applicant Location of Development Description of Development Plans can be viewed here:  18/08735/FUL Messrs Maslin and Collen Tyning Farm, Cotmarsh, Broad Town, Swindon, SN4 7RA Change of use of field gateway to form primary access to farm buildings, including provision of hard surfaced access track   Comments by 23 October 2018     6.         APPLICATIONS FOR TO THE COMMUNITY FUND   6.1       BROAD TOWN SCHOOL   The school are seeking £530.00 towards a community outreach project.  Application circulated with agenda.   6.2       BROAD TOWN VILLAGE HALL   The Village Hall Committee have confirmed they have been successful in their application to the Area Board for £3000.00 for refurbishment of the kitchen and toilets.  Confirmation circulated with agenda.    At the Parish Council meeting held on 12th March 2018 it was stated that the Village Hall Committee had made an application to Community First for a grant of £10,000 towards the refurbishment works.   It was then   Proposed by Councillor Joyce seconded by Billis and   UNANMOUSLY RESOLVED to approve the award of £5000 subject to confirmation that the application to Community First had been successful.   The committee have not indicated that they have been successful with their Community First application but are now seeking release of the Community Fund award of £5000.00 due to the commitment from the Area Board.   Members are requested to decide whether to release the funding as requested.     7.         COMMUNITY AREA TRANSPORT ACTION GROUP   Notes and actions from 12th September meeting for noting.              8.         PARISH AND TOWN COUNCIL’S TRAINING AND NETWORKING DAY – 15TH JUNE 2018, CIVIC CENTRE, TROWBRIDGE   To receive report of Councillor B Joyce following his attendance at the Training Day.  Details circulated with previous agenda.               9.         ELECTORAL REVIEW OF WILTSHIRE COUNCIL – UPDATE CONSULTATION ON NEW DIVISION BOUNDARIES    Proposal drawn up by Lance Allen, Town Clerk, Trowbridge Town Council for discussion.  Details circulated with agenda.   10.       FOOTPATH WORKING GROUP   At the Parish Council Meeting on 13th August 2018 it was agreed to purchase a metal gate for Little Town Cattle Grid at a cost of£161.00 plus VAT and £85.00 for delivery from a supplier recommended by Wiltshire Council.  A purchase order was raised and sent.  Councillor Holland has been in negotiation with the supplier over delivery.  There have been some difficulties.  At the August meeting the following resolution was made   It was proposed by Councillor Rendell, seconded by Councillor Jordan and               UNANIMOUSLY RESOLVED to purchase a metal gate as quoted, £161.00 plus VAT and £85.00 for delivery.  The cost would be met from the £250.00 budget set aside to cover footpath improvements.   Members are requested to approve the appointment of a new supplier, Secure-a-field price £177.00 plus vat and £40.00 shipping.  Councillor Holland the cancelled the current order with Centrewire, which has been confirmed by the Parish Clerk.  Councillor Holland will update the Parish Council at the meeting.   11.       GRASS CUTTING – REDHILLS RECREATION FIELD   To discuss the current agreement.  Members will also need to decide how to tackle the Public Liability Insurance requirement with the current contractor and agree next steps.   12.       COUNCIL TAX SETTING TIMETABLE   To note the correspondence received from Wiltshire Council, circulated with agenda.     13.       EXCHANGE OF INFORMATION please note no decisions can be made on these items anything raised which requires a decision of the council will be included as an agenda item at the next Parish Council meeting.   13.1     Parish Council Vacancy No applications have been received to date, so we should continue to advertise and promote the vacancy.   Next Meeting Monday 12th November 2018.   BROAD TOWN PARISH COUNCIL   Minutes of the Parish Council Meeting held on Monday 10th September 2018     Present:                      Councillor J E Jordan - Chairman                                     Councillor S G Hartley                                     Councillor M A Holland                                                                       Councillor R Pearce                                        Councillor C J Rendell   Officers:                      Mrs L A Roberts     Public Participation   Seven members of the public were present.     172/18            APOLOGIES   Apologies for absence were received from Councillor Joyce.     173/18            DECLARATIONS OF INTEREST   Councillor Hartley declared an interest in agenda item 7.3, grant application to the Community Fund for the Community Coffee Morning as she was a Committee Member.  Councillor Hartley remained in the meeting but did not take part in the discussion or vote.   174/18            MINUTES          The Minutes of the Parish Council meeting held on Monday 13th August 2018, having previously been circulated were signed by the Chairman, Councillor Jordan as a correct record.   175/18            FINANCE   175/18.1         CASH BOOK - 31st AUGUST 2018   The cashbook was noted.  The Parish Clerk reported that Councillor Joyce had carried out a check of the finances and he had confirmed that everything was in order.   175/18.2         BANK BALANCES     Treasurers Account                 £     611.37      Business Bank Instant               £11,173.44     Community Fund                      £10,647.24 + Refund from Sparkle for Markle Event                                      73.07 - ear marked amount for refurb of village hall toilets and kitchen                                    5,000.00   Funds available for grants          £5,720.31   The bank balances and bank reconciliation were noted.     175/18.3         PAYMENT DUE TO INFORMATION COMMISSIONER   It was proposed by the Chairman, Councillor Jordan, seconded by Councillor Hartley and   UNANIMOUSLY RESOLVED to approve the payment of £40.00 to the Information Commissioner and that payment is made by direct debit.     175/18.4         PAYMENTS TO WILTSHIRE ASSOCIATION OF LOCAL COUNCILS (MEMBERSHIP FEE) (CHEQUE NO:  654) AND COMMUNITY FIRST TRADING (INSURANCE RENEWAL) (CHEQUE NO: 657)   The original cheques had been lost in the post and had been stopped by the Parish Clerk.    Replacement cheques were required as detailed below, were signed by Councillor Jordan and Councillor Hartley.   Wiltshire Association of Local Councils          £241.87 Community First Trading (Zurich Insurance)  £243.50     176/18            PLANNING MATTERS   176/18.1         NATIONAL PLANNING POLICY FRAMEWORK (NPPF)   The Chairman, Councillor Jordan highlighted the revisions to the NPPF, as detailed in the bulletin from Wiltshire Council.  Both documents are available on the village website.    176/18.2         APPLICATIONS RECEIVED     Application Number Applicant Location of Development Description of Development Plans can be viewed here:   18/07517/FUL   Original application can be viewed here: 17/08417/FUL Mr James Robson 36 Broad Town Road Broad Town Wiltshire SN4 7RB Three storeys with Velux to the front and dormer to the rear with a sun room.  The proposals would make the footprint of this dwelling too large for the plot it is proposed to be a three-storey building which is out of character with the area.   The Parish Council could not support the application and referred to the previous comments made on the original application which expressed concern over the size and proportion of the proposed extension.     176/18.3         PLANNING APPLICATIONS DETERMINED   Application Number Location of Development Description of Development Decision 18/03892/FUL Hambrook Farm, Thornhill, Royal Wootton Bassett SN4 7RZ Extension of annexe to ground floor of existing building Approve with conditions.   Decision letter and conditions circulated with agenda. 18/05288/FUL   Marston Farmhouse Broad Town Road Broad Town Swindon SN4 7RB Erection of General-Purpose Agricultural Storage Building Approve with conditions.     The planning decisions were noted.  It was also suggested that it would be useful if Wiltshire Council could advise the Parish Council when conditions in planning applications had been met.  The Parish Clerk would take this point up with Development Control.   177/18            GRANT APPLICATIONS TO THE COMMUNITY FUND   177/18.1         BRIGHTER FUTURES RADIOTHERAPHY APPEAL   The Parish Council agreed that this was a very good cause.  However, it did not strictly fit with the criteria of the Community Fund, that to provide funds for community initiatives which would provide a direct benefit to the community.  After much deliberation it was proposed by Councillor Pearce, seconded by the Chairman, Councillor Jordan and               RESOLVED not to award a grant.   It was noted that the community of Broad Town had independently raised funds for the cause.   177/18.2         BROAD TOWN HISTORY GROUP   The application was withdrawn.     177/18.3         BROAD TOWN COMMUNITY COFFEE MORNINGS – APPLICATION BY THE VILLAGE HALL   It was proposed by Councillor Pearce seconded by Councillor Holland and   RESOLVED to approve the grant to the Village Hall in support of the Community Coffee Mornings.     178/18            ROYAL WOOTTON BASSETT AREA BOARD     178/18.1                     RWB – Community Identified Priorities – Newsletter   178/18.2         RWB Area Board – Grants Newsletter   The information was noted.  The next Area Board Meeting is scheduled for 26th September 2018, the Chairman, Councillor Jordan would attend to provide commentary to the Area Board in respect of the grant application for replacement goal posts for Redhills Play Area.   179/18            COMMUNITY AREA TRANSPORT ACTION GROUP (CATG)   The information was noted.   Councillor Pearce would be attending the next meeting.   180/18            SOCIAL HOUSING GREEN PAPER   The correspondence from Wiltshire Council was noted.   181/18            PARISH AND TOWN COUNCIL’S TRAINING AND NETWORKING DAY – 15TH JUNE 2018, CIVIC CENTRE, TROWBRIDGE            Councillor Joyce’s report was noted.  It was agreed to give Councillor Joyce the opportunity to make a verbal report at the next meeting.               182/18            PARISH COUNCIL MEETING SCHEDULED FOR MONDAY 8TH OCTOBER 2018   It was agreed to appoint someone to take the minutes at the meeting on 8th October 2018.    183/18            ELECTORAL REVIEW OF WILTSHIRE COUNCIL – UPDATE CONSULTATION ON NEW DIVISION BOUNDARIES    The correspondence from Wiltshire Council was noted.   The proposals did not represent any changes to Broad Town.  Details of the consultation were on the village website.               184/18            EXCHANGE OF INFORMATION   184/18.1         ACTION LOG   The Action Log was updated.   184/18.2         PARISH COUNCIL VACANCY   The vacancy would be advertised on the village website and notice boards and would advise electors that the Parish Council would be seeking a co-option to fill the vacancy.   Next Meeting Monday 8th October 2018.   The meeting closed at 8.00pm   Cllr Joyce Tue, 09 Oct 2018 15:46:00 GMT f1397696-738c-4295-afcd-943feb885714:2453 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/2451/Revised-National-Planning-Policy-Framework--NPPF#Comments 0 https://www.broad-town.co.uk/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=323&ModuleID=865&ArticleID=2451 https://www.broad-town.co.uk:443/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=2451&PortalID=0&TabID=323 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/2451/Revised-National-Planning-Policy-Framework--NPPF Attached is The Revised National Planning Policy Framework (NPPF) published on 24 July 2018. The Framework is important as it sets out the government’s planning policies for England and how they should be applied. Development plans (including the emerging Wiltshire Local Plan and Neighbourhood Plans) have to be compliant with these policies when being prepared and they form an important material consideration in the determination of planning applications.  As the new Framework takes effect from the date of publication, the policies it contains are in force now. Rupert Pearce Thu, 13 Sep 2018 18:38:00 GMT f1397696-738c-4295-afcd-943feb885714:2451 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/2450/Notice-of-Casual-Vacancy--Co-Option#Comments 0 https://www.broad-town.co.uk/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=323&ModuleID=865&ArticleID=2450 https://www.broad-town.co.uk:443/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=2450&PortalID=0&TabID=323 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/2450/Notice-of-Casual-Vacancy--Co-Option   BROAD TOWN PARISH COUNCIL   NOTICE OF CASUAL VACANCY   Notice is hereby given that by reason of the death of Councillor Billis a vacancy has occurred among the members of the Parish Council. Any person willing to fill this vacancy should apply to the Clerk in writing on or before the 27th September 2018.    The applicant's name must appear on the current register of the Voters List or the applicant should during the whole of the twelve months preceding the relevant date have resided in or within three miles of the parish or the applicant’s only place of work during the whole of the twelve months preceding the relevant date is in the parish.  The applicant must not be debarred from standing as a Councillor.   PUBLIC elections cannot be held until the 6th May 2021 but for the interim period the present sitting Councillors will co-opt to fill the vacancy.   Mrs Linda Roberts - Parish Clerk 44 Westlands Lane Beanacre Melksham Wiltshire SN12 7QE   broadtownparishclerk@gmail.com Tel:  07794056594   11th September 2018   Rupert Pearce Thu, 13 Sep 2018 18:21:00 GMT f1397696-738c-4295-afcd-943feb885714:2450 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/2449/Agenda-and-Supporting-Papers-for-the-Parish-Council-Meeting-due-on-the-10th-September-2018#Comments 0 https://www.broad-town.co.uk/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=323&ModuleID=865&ArticleID=2449 https://www.broad-town.co.uk:443/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=2449&PortalID=0&TabID=323 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/2449/Agenda-and-Supporting-Papers-for-the-Parish-Council-Meeting-due-on-the-10th-September-2018 BROAD TOWN PARISH COUNCIL Linda Roberts BA (Hons) PGCAP FHEA FSLCC Parish Clerk and RFO                                                                                                                                                                                     44 Westlands Lane Beanacre Melksham Wiltshire SN12 7QE   Tel:  07794056594                                    3rd September 2018   To:                   Councillor J E Jordan - Chairman                         Councillor S G Hartley                         Councillor M A Holland                         Councillor B Joyce                         Councillor R Pearce                            Councillor C J Rendell Dear Councillors In accordance with the Local Government Act (LGA) 1972, Sch 12 paras 10 (2) (b) you are summoned to attend the Ordinary Meeting of the Parish Council.  The meeting will be held in the Village Hall on Monday 10th September 2018 commencing at 6.30pm.   (LGA 1972 sch.12 para 10(2)(a).  A period of public participation will take place prior to the formal opening of the meeting.   The Press and Public are welcome to attend this meeting. Yours sincerely                                                                          Mrs L A Roberts                                                                      Parish Clerk and RFO      BROAD TOWN PARISH COUNCIL Parish Council Meeting - Monday 10th September 2018 A G E N D A   Public Participation 1.         APOLOGIES To receive apologies for absence.   2.         DECLARATIONS OF INTEREST In accordance with the Parish Council’s Code of Conduct, all Members are required to declare any disclosable pecuniary interests or other registrable interests which have not already been declared in the Council’s Register of Interests.  Members may however, also decide, in the interests of clarity and transparency, to declare at this point in the meeting, any such disclosable pecuniary interests which they have already declared in the Register, as well as any other registerable interests.   3.         MINUTES        To confirm as a true record the minutes of the Parish Council Meeting held on Monday 13th August 2018.   4.         FINANCE 4.1       CASH BOOK  - 31st AUGUST 2018 For noting.  4.2       BANK BALANCES    Treasurers Account                                                          £     611.37     Business Bank Instant                                                     £11,173.44   Community Fund                                                                                       £10,647.24           + Refund from Sparkle for Markle Event                                                  73.07           - ear marked amount for refurb of village hall toilets and kitchen       5,000.00 Funds available for grants                                                                       £5,720.31   Bank reconciliation, circulated with agenda, for noting.   4.3       PAYMENT DUE TO INFORMATION COMMISSIONER Members are requested to approve the payment of £40.00 due to the Information Commissioner.  Members are also requested to approve that payment is made by direct debit and sign the direct debit instruction form which will be available at the meeting. 4.4       PAYMENTS TO WILTSHIRE ASSOCIATION OF LOCAL COUNCILS (MEMBERSHIP FEE) (CHEQUE NO:  654) AND COMMUNITY FIRST TRADING (INSURANCE RENEWAL) (CHEQUE NO: 657) On checking the bank statements, it was noted that both these cheques had not been presented despite being issued in July and sent by 1st class mail shortly after approval at the Parish Council meeting held on 9th July 2018.    The Parish Clerk followed this up with Community First who advised they had not received the cheques.  The Parish Clerk has now cancelled the cheques, confirmation has been received that the cheques have been stopped.  Members are requested to approve the re-issue of new cheques to cover both accounts.    Wiltshire Association of Local Councils          £241.87 Community First Trading (Zurich Insurance) £243.50   5.         PLANNING 5.1       NATIONAL PLANNING POLICY FRAMEWORK (NPPF) To note the new revised NPPF circulated with agenda and correspondence from Wiltshire Council highlighting the changes.    5.2       APPLICATIONS RECEIVED   Application Number Applicant Location of Development Description of Development Plans can be viewed here:   18/07517/FUL   Original application can be viewed here: 17/08417/FUL Mr James Robson 36 Broad Town Road Broad Town Wiltshire SN4 7RB Variation of previously approved house under reference 17/08417/FUL, with alterations to the roof of the rear sun room and kitchen:  dormers to rear roof.   Comments to be received by 13th September 2018         6.         PLANNING APPLICATIONS DETERMINED Application Number Location of Development Description of Development Decision 18/03892/FUL Hambrook Farm, Thornhill, Royal Wootton Bassett SN4 7RZ Extension of annexe to ground floor of existing building Approve with conditions.   Decision letter and conditions circulated with agenda. 18/05288/FUL   Marston Farmhouse Broad Town Road Broad Town Swindon SN4 7RB Erection of General Purpose Agricultural Storage Building Approve with conditions.   7.         APPLICATIONS FOR TO THE COMMUNITY FUND 7.1       BRIGHTER FUTURES RADIOTHERAPHY APPEAL Application and supporting documents circulated with agenda, including: Safe Guarding Policy, Health and Safety Policy and Terms of Reference of the Charity. Brighter Futures are seeking a grant of £612.00, this would match the funds raised by the Broad Town Community in December 2017.    The Charity are grateful for all contributions small or large. 7.2       BROAD TOWN HISTORY GROUP Application and supporting documents circulated to members.  The group are seeking a grant of £1,240.00. 7.3       BROAD TOWN COMMUNITY COFFEE MORNINGS  Application form circulated to members.  The group are seeking a grant of £432.00.   8.         ROYAL WOOTTON BASSETT AREA BOARD  - Information for noting and comment 8.1       RWB – Community Identified Priorities – Newsletter 8.2       RWB Area Board – Grants Newsletter   9.         COMMUNITY AREA TRANSPORT ACTION GROUP Notes and actions from meetings, for noting.             10.       SOCIAL HOUSING GREEN PAPER Correspondence from Wiltshire Council circulated with agenda for noting and comments.   11.       PARISH AND TOWN COUNCIL’S TRAINING AND NETWORKING DAY – 15TH JUNE 2018,  CIVIC CENTRE, TROWBRIDGE To receive report of Councillor B Joyce following his attendance at the Training Day.   12.       PARISH COUNCIL MEETING SCHEDULED FOR MONDAY 8TH OCTOBER 2018 The Parish Clerk is unable to attend this meeting as she is organising the National Conference for town and parish clerks which is being held in Lincolnshire.  Members will need to decide who to appoint to take the minutes of the meeting.   The Parish Clerk will prepare the agenda.   13.       ELECTORAL REVIEW OF WILTSHIRE COUNCIL – UPDATE CONSULTATION ON NEW DIVISION BOUNDARIES  Correspondence from Wiltshire Council circulated with agenda.              14.       EXCHANGE OF INFORMATION please note no decisions can be made on these items anything raised which requires a decision of the council will be included as an agenda item at the next Parish Council meeting. 14.1     Action Log – Circulated with agenda for noting. 14.2     Parish Council Vacancy No requests have been received by Wiltshire Council (letter circulated) to hold an election for the vacancy.  The Parish Council can now proceed with the co-option of a new councillor.   Next Meeting Monday 8th October 2018.     BROAD TOWN PARISH COUNCIL Minutes of the Parish Council Meeting held on Monday 12th August 2018  in the Village Hall       Present:          Councillor J E Jordan - Chairman                         Councillor S G Hartley                         Councillor M A Holland                         Councillor B Joyce                         Councillor R Pearce                         Councillor C Rendell   Officers:          Mrs L A Roberts – Parish Clerk In Attendance:   Councillor M Groom – Wiltshire Council   Public Participation Four members of the public were present. A resident referring to her recent holiday in Worthing, advised council that their children’s playing field had an adjoining section which had outdoor fitness equipment suitable for older people to use for training.  The resident suggested that the Parish Council might like to consider such an initiative when funding allows.   160/18            APOLOGIES There were no apologies for absence.   161/18                        DECLARATIONS OF INTEREST Councillor Joyce declared an interest in agenda item 4.3, Expenses Claim.  Councillor Joyce remained in the meeting but did not take part in the vote or discussion for approval.     162/18                        MINUTES        The Parish Clerk advised of a correction to the name of the applicant at Minute Number 155/18 18/05094/FUL from Brian Smith to Colin Young.    The Minutes of the Parish Council meeting held on Monday 9th July, having previously been circulated were signed by the Chairman, Councillor Jordan as a correct record noting the above amendment.   163/18                        FINANCE   163/18.1         CASH BOOK 2018/19   Councillor Joyce has made some changes to clarify the meaning of the line items which now means that the balances to date reflect the point in time when the cashbook is updated.   The Parish Clerk had passed the finance file to Councillor Joyce, so he can carry out a check of transactions against the bank statements, this is in accordance with Financial Regulations.   163/18.2         BANK BALANCES     The bank balances were noted.   Treasurers Account                 £  1,205.37     Business Bank Instant              £11,172.96   Community Fund                      £10,647.24   It was reported that within the Community Fund balance was the £5,000 grant commitment ear-marked to the Village Hall for the refurbishment of the toilets and kitchen, meaning the balance remaining is actually £5,647.24.   The bank balances and bank reconciliation were then noted. Expense commitments of £120 for the Treasurers Account and £1074.57 for the Business Bank Instant Account were noted as yet to clear.   163/18.3         EXPENSE CLAIM   The Chairman advised that it was pleasing to know that the published agendas are viewed by residents which enabled a resident to query this agenda item.    The value of attending this Town and Parish Council Training Day was discussed in the Exchange of Information section of the June meeting.  The sessions at the Training Day have been published on the website.    The Parish Clerk advised that Parish Councillors are entitled to claim for travel expenses incurred to attend training.    Councillor Joyce agreed to provide a summary of the benefits of attending the training and this would be communicated at the next meeting.   It was proposed by the Chairman, Councillor Jordan, seconded by Councillor Pearce and   RESOLVED to approve the expenses claim of £23.40 to Councillor Joyce in reimbursement of his mileage to attend the Parish Council Training day held on 15th June 2018 at the Civic Centre, Trowbridge.   The claim represents 52 miles @ 45p per mile and paid in accordance with the HMRC recommended mileage rates.   164/18                        PLANNING APPLICATIONS RECEIVED   Application Number Applicant Location of Development Description of Development Plans can be viewed here: 18/05288/FUL   Mr B Smith Marston Farmhouse Broad Town Road Broad Town Swindon Wiltshire SN4 7RB Erection of general purpose agricultural storage building.       Refer to previous comments which stated that the Parish Council have no objection to the application as long as the size of the building remains proportionate. Plans can be viewed here: 18/06332/CLE Ms Christina Wiederkehr Lower Ham Farm Thornhill Royal Wootton Bassett Wiltshire SN4 7RZ Certificate of Lawfulness for the provision of two mobile homes to provide on-site and self-contained accommodation   Provided Wiltshire Council are content with the statutory declarations the Parish Council had no objections to the application.      165/18                        PLANNING APPLICATIONS DETERMINED   Application Number Location of Development Description of Development Decision 18/5094/FUL     Marston Farmhouse Broad Town Road Broad Town SN4 7RB Demolition of former chicken shed and small storage buildings to facilitate vehicular and erection of two storey farmhouse supporting the continued operation of Marston Farm comprising Agricultural Barns, Stables, Mono Pitch Storage Building, Hay Barn, Former piggeries (currently storage) and substantive grazing land (10 ha). Refused                                     18/05291/FUL   Marston Farmhouse, Broad Town Road Broad Town Swindon SN4 7RB Single storey rear extension to existing detached dwelling Approve with conditions.   The determinations were noted.   166/18                        PLANNING PUBLIC INQUIRY – LAND AT AND ADJACENT TO APPLEFORD, THORNHILL, ROYAL WOOTTON BASSETT   The Parish Council would like to apologise that the Newsletter information was not clear about how residents could address their comments to the Planning Inquiry.  The mistake had been highlighted by a resident and the Chairman, Councillor Jordan expressed her thanks to the resident for bringing it to the Parish Council’s attention.  This had enabled the Parish Council to check that anyone who wanted to respond to the Inquiry with third party comments that they were indeed forwarded to the Planning Inspectorate.  It was also reassuring to have confirmation from Wiltshire Council that any comments from the public had been submitted to the Planning Inspectorate.   The letter sent by the Parish Council to the Planning Inspectorate was noted.     167/18                        FOOTPATH WORKING GROUP   Councillor Holland reported that Stephen Leonard, the Footpaths Rights of Way Warden had agreed to supply a gate for Little Town cattle grid and offered a wooden gate replacement.  However, it was felt that a metal gate should be fitted as a wooden one is not suitable for the location.   Councillor Holland had received a quote from a supplier recommended by Wiltshire Council, to supply and deliver a one metre wide gate the cost would be £161.00 plus VAT and £85.00 for delivery.   Members deliberated over the delivery costs and tried to seek a solution which would reduce the delivery charge.  Unfortunately, a less expensive alternative was not available.   It was proposed by Councillor Rendell, seconded by Councillor Jordan and               UNANIMOUSLY RESOLVED to purchase a metal gate as quoted, £161.00 plus VAT and £85.00 for delivery.  The cost would be met from the £250.00 budget set aside to cover footpath improvements.   Councillor Holland would forward details of the quote to the Parish Council so that a purchase order could be raised authorising the expenditure and purchase.   Councillor Holland reported that all other resources identified for footpath improvements this year would be for labour.  The cost of replacing stiles would be met by Wiltshire Council.   It was also reported that the Rights of Way Warden had recommended that a survey of the White Horse trail was carried out to identify what might need to be repaired or replaced.     168/18                        VILLAGE WEBSITE   It was agreed that all Councillors’ details which included email addresses and telephone numbers would be made available on the website.   To comply with transparency regulations the following information would also be published on the website.   details of all payments over £100.00 Internal and External Audit Reports Year End Accounts Asset Register Year End Accounts (Annual Return) 2016-17 Publication scheme Details of the transparency regulations     A copy of the finance and transparency 2017 regulations publication was circulated to members for their information.   It was agreed that the Parish Council should consider setting up its own website for Parish Council business and this would be discussed at this year’s budget setting.   169/18.           DRAFT GRASS CUTTING CONTRACT   Subject to two amendments to call it a Service Level Agreement and to include hedge trimming as an extra service made on request from the Parish Council. Members approved the Service Level Agreement for grass cutting services.   The Parish Clerk would check the contractors Public Liability Insurance details.   170/18                        RISK MANAGEMENT   It was agreed that the file name should be changed to Risk Management from Financial Risk Management. It was also agreed that a footnote should be added to make clear that the H/M/L rating was based on the Council’s assessment of the severity of the risk and not on its likelihood to happen or on the Council’s preparedness to mitigate.   Members then reviewed the Risk Management plan and the following updates, extracted from the plan for the minutes, were made and they are highlighted in yellow:   Minutes/agendas/ Notices Statutory Documents   Accuracy and legality L Minutes and agendas are prepared in accordance with legislation.  Agendas are prepared in time to give the three clear days’ statutory notice and displayed within the legal requirement.  Draft minutes of the meeting are produced and on the website within 7 days of the meeting.  Minutes are signed at the following council meeting.  The business on the agenda is managed by the Chair and the Clerk offers legal advice where required at the meeting. Existing procedures adequate.     Members abide by the existing Council code of conduct which will be reviewed periodically.       Play Area Open Recreational spaces     Risk of damage Injury to users M H The play area is subjected to a ROSPA inspection each year.  Any defects are assessed, and repairs/remedial work carried out by an authorised play equipment installer.  Visual checks are carried out periodically by members. Ensure the ROSPA report is an agenda item and any defects reported and repaired correctly.  The council should consider a more robust inspection regime using guidance from ROSPA.  All inspections should be recorded in the event they are required as evidence in an insurance claim.  ACTION.   Work out a formal plan to inspect the play area.  Determine the frequency. Council records – electronic   Loss through:  theft, fire damage or corruption of computer L M The Parish Council electronic records are stored on the Parish Clerk’s own PC with back-ups of electronic data made at regular intervals. Existing provision is adequate.  Although the Parish Council should consider purchasing its own PC for council business.   Consider purchase of a PC at the2019/2020 budget round     Plan circulated with agenda for review and comment by members.   171/18                        EXCHANGE OF INFORMATION   Please note no decisions can be made on these items anything raised which requires a decision of the council will be included as an agenda item at the next Parish Council meeting.   Members discussed the letter received only on the day of the meeting from Wiltshire Council in response to the Parish Councils letter which had expressed disappointment at the planning decision at Redhills Garages in particular the safety concern over Highways issues.  This matter would be an agenda item for the September meeting.   The Parish Council understand from the letter that Wiltshire Councils is not going to do anything, but the Parish Council would continue to discuss how to voice its concerns on behalf of residents. It was reported that Bidwells the agents acting on behalf of Brasenose College had successfully sold the land owned by Brasenose College in Broad Town. It was noted that applications for grant funding from the Community Fund would be considered at the next meeting on 10th September 2018.  This would be published in the Newsletter and the Village Website. It was noted that the late Councillor Billis had submitted a report to the Wiltshire Council, Community Area Transport Group for funding towards a Speed Indicator Device for the village.  It was agreed that a representative from the Parish Council should attend the next CATG meeting. The next Area Board meeting is scheduled for 26th September 2018.  The Chairman, Councillor Jordan would be attending as the application for funding towards the goal posts for Redhills Play Area was being considered.   Next Meeting Monday 10th September 2018.   The meeting closed at 8.10pm   Signed: ………………………………………………………………………….  Dated:  10th September 2018                                               Chairman, Councillor J Jordan   Rupert Pearce Wed, 05 Sep 2018 16:30:00 GMT f1397696-738c-4295-afcd-943feb885714:2449 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/2440/Town-and-Parish-Training-Day--15th-June-2018#Comments 0 https://www.broad-town.co.uk/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=323&ModuleID=865&ArticleID=2440 https://www.broad-town.co.uk:443/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=2440&PortalID=0&TabID=323 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/2440/Town-and-Parish-Training-Day--15th-June-2018 Please see attached presentation pack for the Training and Networking Day held at Trowbridge on the 15th June 2018 and attended by Councillor Mr B Joyce Cllr Joyce Mon, 13 Aug 2018 14:13:00 GMT f1397696-738c-4295-afcd-943feb885714:2440